Case Administration Specialist Job

Vacancy No. 25-04 Department U.S. Courts
Salary $44,194.00 to $73,753.00 Grade 24 to 24
Perm/Temp Permanent FT/PT Full-time
Open Date 10/10/2024 Close Date 10/31/2024
Job Link Apply Online Who may apply Public
Locations:
Phoenix, AZTucson, AZ


Summary

The Case Administration Specialist is often the first point of contact, both in person and on the telephone with the bench, bar and public. The successful candidate will learn civil and criminal case processing from both an administrative and operational standpoint. This position offers an opportunity for a motivated and competent individual to gain the broad range of experience and exposure necessary to become competitive for positions of greater responsibility within the Judiciary.

This job is open to

Clarification from the agency

DO NOT APPLY THROUGH USA Jobs. This does NOT link to our employment application website. For information and details regarding this position, visit the District of Arizona employment website at https://www.governmentjobs.com/careers/azduscourts to view the vacancy announcement and apply for the position.

Duties

Answer incoming calls and furnish information to the public, bar, and the court. Act as first and/or second level Electronic Case Filing (ECF) Help Desk for internal and external customers.
Accept, review and docket documents. Perform quality control on attorney-docketed entries. Review filed documents to determine conformity with appropriate rules, practices, and/or court requirements and take appropriate action. Check for prior or prohibited filing.
Create and process new case files. Assign case numbers to judges and/or magistrate judges on a random basis.
Verify attorney's authority to practice before the court.
Prepare correspondence in response to inquiries from attorneys, attorney services, pro se litigants and prisoners.
Sort, classify, and file case records. Maintain integrity of the filing system by such means as monitoring proper access to records and maintaining timely and accurate filing of documents. Retrieve files and forward copies to court personnel, attorneys and others. Certify court documents and ensure data quality.
Review filed documents to ensure complete and legible images in ECF before destruction.
Prepare, ship, and retrieve records from the appropriate Federal Records Center. Scan, copy, file, pick-up, and sort mail. Process mail. Process e-mail. Maintain mail meter and meter log. Receive and stamp incoming documents. Maintain court files.
Perform other duties as assigned.

Requirements

Conditions of Employment

  • You must be a U.S. citizen to qualify for this position.

SPECIAL REQUIREMENTS:

DRUG TESTING
BACKGROUND INVESTIGATION OR CLEARANCE

Qualifications

Qualified applicants should have previous and extensive customer service experience involving significant public contact and personal interaction, as well as excellent oral and written communication skills. Must have the ability to independently prioritize and complete multiple tasks in a timely manner and keen attention to detail. Must have the ability to exercise sound judgment, work independently in challenging situations, have a strong work ethic, and the ability to work extended hours, if needed.
To qualify for the CL-24 salary grade level, the successful applicant must be a high school graduate (or equivalent), have two years general experience and must have a minimum of one year of specialized experience at the CL 23 (or equivalent).
Generalized experience is progressively responsible clerical, office, or other work that indicates the possession of or the ability to acquire the particular knowledge and skills necessary to do the job. Education above the high school level may be substituted for general experience.
Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws, and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, local and state court systems, and educational institutions.
Education may not be substituted for specialized experience because operational court support positions require hands-on experience to be credited as specialized experience.
PREFERRED QUALIFICATIONS
Federal, state, or municipal court experience.
Case management/electronic case filing experience.
A bachelor's degree.

TECHNICAL QUALIFICATIONS:

For information and details regarding this position, visit the District of Arizona employment website at https://www.governmentjobs.com/careers/azduscourts to view the vacancy announcement and apply for the position.

Education

EDUCATION:

Education may not be substituted for specialized experience because operational court support positions require hands-on experience to be credited as specialized experience.

Additional information

This vacancy is open until filled with preference given to applications received by 5:00 PM, 10/31/2024.
Salary listed combines Tucson and Phoenix locality and depends on location, qualifications and experience.
DO NOT APPLY THROUGH USA Jobs. This does NOT link to our employment application website. We do not accept resumes and other application material through email. Visit the District of Arizona employment website at https://www.governmentjobs.com/careers/azduscourts to view the vacancy announcement and apply for the position.
This job is being filled by an alternative hiring process and is not in the competitive civil service.
You must submit all required information by the closing date. If materials are not received, your application may not receive full consideration or may not be considered eligible.
When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

For information and details regarding this position, visit the District of Arizona employment website at https://www.governmentjobs.com/careers/azduscourts to view the vacancy announcement and apply for the position.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants selected for interview will be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions, you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome. Applicants will also be evaluated based upon how well you perform on a written test related to the requirements of this position.

Required Documents

Submit the following via the District of Arizona employment website at https://www.governmentjobs.com/careers/azduscourts:
Cover letter that supports your work experience as it relates to the position.
Resume that includes complete work and salary history, and education.
Your two most recent performance evaluations (strongly preferred). Letters
of recommendation may be substituted if no evaluation is available.
Attachments should be submitted only as Microsoft Word or Adobe Acrobat (PDF). Other formats, such as JPEG, are NOT accepted.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

For information and details regarding this position, visit the District of Arizona employment website at https://www.governmentjobs.com/careers/azduscourts to view the vacancy announcement and apply for the position. Applications and hiring materials received via email will not be reviewed.

Agency contact information

Human Resources Division
Address
U.S. District Court, District of Arizona
405 W. Congress St.
Suite 1509
Tucson, Arizona 85701
US
Learn more about this agency

Next steps

Applicants who submit all required documents, meet qualifications standard and are selected for interview/testing, will be contacted further to schedule. Applicants who are NOT selected for interview/testing are not contacted.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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