Summary
Case Managers perform case management responsibilities along with courtroom service work. The duties involve managing the Judge's caseload, attending and logging court proceedings, and drafting and processing orders. This position entails a high level of knowledge and complexity regarding court operations and case flow. Case managers at this level of function support courtroom operations and are involved in calendaring, monitoring deadlines, reviewing reports and other case-related functions.
This job is open to
Clarification from the agency
This announcement is open until filled.
Duties
- Manage the Judge's cases by calendaring and regulating their movement, monitoring the filing of pertinent documents and timely responses to judicial orders, and setting dates for hearings, trials and conferences. Generates and reviews electronic reports to aid in managing the caseload.
- Keeps Judge and immediate staff informed of case progress. Screens and reviews pending cases to ensure that all records and reference materials are available. Make recommendations to Judge and chambers staff.
- Provides docket support for civil cases and back-up docket support for criminal cases.
- Regularly attends court sessions and conferences. Assists in jury selection and maintains records of jury selection and attendance. Assists with the orderly flow of proceedings including, but not limited to, setting up the courtroom, assuring presence of all necessary participants, managing exhibits, and setting up evidence presentation systems. Take notes of proceedings and rulings, and prepares minute entries.
- Prepares drafts of routine judgements, letters, orders and other documents for the Judge's approval.
- Act as liaison between the Clerk's Office, the bar, the public and the Judge to ensure that cases proceed smoothly and efficiently. Coordinates with the jury administrator and other agencies regarding proceeding times, interpreter needs, court reporter needs, etc.
- Assists in the accurate statistical reporting requirements of the Administrative Office.
- Performs other duties as assigned.
Requirements
Conditions of Employment
The Case Manager is a sensitive position. The selected candidate will be subject to an FBI fingerprint check as a condition of employment, and may be subject to periodic updates.
Qualifications
Education and Experience
Applicants for this position should possess at least one year of specialized experience. The completion of a bachelor's degree in a related field of study is preferred.
- CL-25: One year of specialized experience.
- CL-26: One year of specialized experience.
- CL-27: Two years of specialized experience.
Applicants for this position should possess up to two years of specialized experience. Specialized experience shall include the regular and recurring application of clerical procedures and demonstrate the ability to apply a body of rules, regulations, directives, or laws, and involve the routine use of specialized terminology and automated software and equipment for word processing, data processing and report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies and real estate and title offices. A candidate must display initiative and be able to deal effectively with the District Judges, co-workers, the public, and the Bar. The individual must be able to understand the rules and regulations of the Court. Superior computer skills are required. A team attitude and a willingness to adapt to a changing work environment are essential to maintain the Court's quality standards. Professional or businesslike approach and attire are required.
Education
Please read the "Qualifications" section.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
CPS qualification standards are used to determine salary.
Required Documents
Cover letter, resume, AO-78 and three business references.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
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