Case Processing Specialist Job in Washington, DC

Vacancy No. COA-26-13054118 Department District of Columbia Courts
Salary $61,933.00 to $80,510.00 Grade 8 to 8
Perm/Temp Permanent FT/PT Full-time
Open Date 9/11/2026 Close Date 9/25/2026
Job Link Apply Online Who may apply Status Candidates
Locations:
Washington, DC


Case Processing Specialist

District of Columbia Courts
Court of Appeals

Summary

This position is located in the District of Columbia Court of Appeals, Public Office Division. The Public Office division receives incoming documents, dockets filing and pleadings; maintaining official case files; answering public inquiries; providing internal mail service; and supporting courtroom operations. The Public Office is under the authority of the Clerk of the Court.

This job is open to

Clarification from the agency

All eligible District of Columbia Court employees per policies 200 and 210.

Duties

Brief Description of Duties:

  • Processes all newly filed notices of appeal, petitions for review of agency decisions, special writs, writs of mandamus, applications for allowance of appeals, and bar governance matters.
  • Dockets all relevant information, setting and assigning case tickets.
  • Proofreads all elements of each new appeal and consults with the supervisor as needed. Identifies discrepancies in case records and refers complex issues to the supervisor.
  • Processes and maintains assigned case files using established court procedures. Reviews legal findings for completeness and procedural compliance.
  • Ensures all submissions are properly coded and are in compliance with court rules, and dockets or rejects submissions in line with Public Office procedures.
  • Engages and communicates with parties regarding non-compliant submissions and recommends appropriate actions for resolution.
  • Coordinates with Court of Appeals and Superior Court staff to secure inmate information from the applicable D.C. or Federal systems.
  • Maintains and distributes informational materials and updates litigant, entity, and attorney data as needed.
  • Provides in-person office coverage on a rotating schedule.

Requirements

Conditions of employment

Must be a current District of Columbia Court employee. To determine eligibility, employees should refer to policies 200 and 210.

Qualifications

Required Education & Experience

  • A minimum of a high school diploma or GED plus four (4) years of administrative experience in a high-volume office environment or an associate's degree plus two (2) years of administrative experience in a high-volume office environment.
If qualifying based on education higher than a high school diploma, the candidate must provide a copy of their college transcript or degree.

The incumbent should be an enthusiastic and engaged professional who enjoys working with a diverse group of Court personnel and customers and lives the DC Courts' values of Accountability, Excellence, Fairness, Integrity, Respect, and Transparency.

Education

At a minimum, candidates must possess a high school diploma or GED.

You must upload a copy of your college transcript or degree for consideration. The transcript must show the name of the college or university, your name, degree conferred date, a list of courses with credit hours, major(s), and grade-point average or class ranking.

Foreign Education: If you are using foreign education to meet qualification requirements, you must upload a Certificate of Foreign Equivalency with your transcript at the time of application to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/

Additional information

This job is being filled by an alternative hiring process and is not in the competitive Federal civil service.

All required information must be received by the vacancy announcement closing date.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

This is not a federal position.

The District of Columbia Courts is an independent branch of the District of Columbia Government and is not under the authority of the City Mayor or the D. C. Council. DC Courts' appropriation comes directly from Congress. All DC Courts non-judicial employees receive federal benefits for the following programs: Life Insurance, Retirement Benefits, Health Insurance and Workers Compensation.

Please click on the following for more information about these benefits: http://www.opm.gov/Insure/health/enrollment/new_employees.asp

The DC Courts leave policy is as follows:

Annual Leave: New full-time employees earn four (4) hours of annual leave biweekly. After three years of service this increases to six (6) hours biweekly, and at 15 years it increases to eight (8) hours biweekly. Most military, federal and District of Columbia government service counts toward the time required to go into the next higher annual leave category. Employees can carry over no more than 240 hours of annual leave into the next leave year.

Sick Leave is used for personal medical needs, care of a family member, or adoption related purposes. Full-time employees earn four (4) hours of sick leave biweekly. This leave can be accrued without limit.

In addition to the federal health plans, the DC Courts offer employees supplemental vision and dental plans as well as a commuter transit benefit subsidy, for a maximum of $150 a month. There are 26 pay periods in the year.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Upon receipt of your complete application package, a review of your application will be made to ensure that you meet the basic qualification requirements. Answers submitted in the questionnaire must be supported by your resume. Your resume must reflect the relevant experience and demonstrate that you meet the minimum qualifications, or your application will not be considered.

You may preview the assessment questionnaire by clicking here: https://apply.usastaffing.gov/ViewQuestionnaire/13054118

Required Documents

The following documents must be submitted with your application:

  1. Resume
  2. Completed Vacancy Questionnaire
  3. Documentation /Proof of Education (e.g. copy of college transcript or degree if qualifying based on education higher than a high school diploma)

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Please read the entire announcement and all the instructions before you begin the application. To apply and be considered for this position, you must complete all required questionnaires and assessments and submit all required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows:

1. Click the Apply Online button.
2. Answer the questions presented in the application and attach all necessary supporting documentation.
3. Click the Submit Application button before 11:59 PM (ET) on the announcement closing date.

To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed.

To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.

Agency contact information

DC Courts Human Resources
Email
jobs@dccsystem.gov
Address
District of Columbia Court of Appeals
430 E Street NW
Washington, DC 20001
US

Next steps

Once your completed application is received, the qualified candidates will be referred to the hiring manager for further consideration and possible interview. All applicants will be notified of the final outcome.

District of Columbia Courts

"Open to All, Trusted by All, Justice for All." The District of Columbia Courts (the Courts) consist of the Court of Appeals, the Superior Court, and the Court System. The Courts constitutes the Judicial Branch of the District of Columbia Government, and is separate and distinct from the Executive and Legislative Branches. The Courts' strong judiciary and workforce are its most important assets in providing high quality justice and service to the public.

Agency contact information

DC Courts Human Resources
Email
jobs@dccsystem.gov
Address
District of Columbia Court of Appeals
430 E Street NW
Washington, DC 20001
US

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