Summary
The purpose of the Child Development Center (CDC) Assistant Director position is to support the CDC Director in daily program business and operations by providing a targeted emphasis on facility and fiscal responsibilities. The CDC Assistant Director provides oversight and accountability of assigned staff during all hours of program operation; to includes providing oversight of operational and fiscal requirements and supporting emerging requirements as needed. Learn more: https://www.navycyp.org
This job is open to
Clarification from the agency
Please see the "Who May Apply" section under the Qualifications section.
Duties
MAJOR DUTIES AND RESPONSIBILITIES
Supervisory Duties (Comprise 25% of incumbent's time)
- Directs work to be accomplished by staff.
- Assigns work based on priorities, difficulty and requirements of assignments, and staff capabilities.
- Conducts annual performance reviews of staff.
- Participates in section staffing decisions.
- Ensures staff receives proper training to fulfill requirements of their positions.
- Addresses potential disciplinary and/or performance issues timely and takes appropriate, corrective action(s) as necessary.
- Work with minimum supervision toward the overall accomplishments and effectiveness of all program operations.
General Duties include the following categories (Comprise 75% of incumbent's time)
Budgeting and Financial Management
- Analyzes monthly budget reports and makes programmatic adjustment to meet financial goals.
- Oversees the collection, accurate accounting and reporting of funds received from patrons.
- Ensures compliance with all regulations governing the use of appropriated and nonappropriated funds.
- Purchases supplies and equipment for program operations. Adheres to authorized methods of acquisition.
Management Operations
- Provides oversight and accountability for documentation of facility maintenance work requests and provides necessary emergent and ongoing follow up with local maintenance teams.
- Uses the Inspection Management System (IMS) to track and document local inspections, mitigate issues and complete local inspection follow up to include tracking of extensions and exceptions. Complies with DOD, DoN, and local policies and standards.
- Routinely inspects assets, to include vehicles and takes steps to ensure ongoing maintenance is scheduled and completed.
- Coordinates with PWC on Boss contracts to ensure facility is cleaned to the level of required OPNAV standards.
- Oversees kitchen and food service operations to ensure safe handling processes and functioning equipment in accordance with fire, safety, and health standards.
Program Management
- Assists with the development and supervision of a developmentally appropriate CDC program that promotes the social, emotional, physical and cognitive growth of children in the age categories served.
- Provides program oversight and accountability for the performance of employees and the safety of children in accordance with Department of Defense (DoD), Department of Navy (DoN), and local policies and standards.
- Assists in interpreting and applying child development philosophy/principles and DoN policies based on patron needs and program evaluation and assessment.
- Assists with development, implementation and analysis of surveys and needs assessments of staff and patrons to ensure appropriate programming and hours of operation.
Program Operations
- Gives input into the development of CDC standard operating procedures (SOPs) as required for the efficient operation and management of facility and programs. Assists with implementation of these SOPs.
- Assists with establishing and implementing combined Parent Involvement Board (PIB) that includes parents and representatives from the CDC, Child and Youth Education Services (CYES), Family Child Care (FCC), School Age Care (SAC), and Youth Program (as applicable to each installation).
- Ensures effective space utilization is maximized by providing oversight and technical assistance to the person responsible for maintaining the waitlist via militarychildcare.com.
- Serves as the Manager on Duty, assuming the responsibilities and duties of the center Director in their absence under the supervision of the installation's oversight director when assigned.
- Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.
Personnel Management
- Supervises mixed support staff based on authorized positions typically comprised of administrative, food program, and facilities positions.
- Supports and carries out all established Equal Employment Opportunity (EEO) objectives and policies in matters of personnel management and communicates support of these policies.
- Coordinates with Training and Curriculum Specialists and confirms intended learning outcomes are applied and reassessed as applicable to refine individual competency and promote mastery of new skill(s).
- Resolves complaints related to personnel and makes recommendations to the Director for corrective action as necessary.
Interactions and Relationships
- Interacts professionally with employees, parents, volunteers and local installation command personnel.
- Participates actively and positively in managing and resolving issues with parents, volunteers, and/or employees.
- Assists in establishing a program environment, which sustains participant interest and promotes positive interactions with other children, youth and adults. Models appropriate
Requirements
Conditions of Employment
- Must satisfactorily complete all background checks for child care positions, including fingerprint checks, a Tier 1 with Child Care check, and a State Criminal History Repository (SCHR) check.
- Ability to complete required training certificates, and maintain certifications or credentials required by Federal, State, and/or national accreditation institutions used as part of DoD's Child and Youth Programs.
- Satisfactorily complete all background checks in accordance with PL 101-647 to include National Agency Check with Written Inquiries (NACI).
- Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
- Must pass a pre-employment physical, provide evidence of immunization, be free of all communicable diseases, and obtain appropriate immunization against communicable diseases.
- Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required.
- This position is subject to both pre-employment and random drug testing as a condition of employment. A positive drug test, or failure to submit for testing, may become the basis for removal from this position.
- Position is subject to special inoculation and immunization requirements as a condition of employment for working with children.
- In accordance with DoDI 6060.2, must be at least 18 years of age with a high school diploma or equivalent.
- The incumbent is required to do considerable walking, standing, bending, stooping, standing, and lifting up to 40 pounds.
- Selective Service Registration is required for males born after 12/31/1959.
Qualifications
In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. All non-government positions identified on your resume must include complete address and to and from dates. Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization.
Two years of specialized experience directly related to the duties described above. Qualifying experience must have been equivalent to the next lower level in the normal line of progression.
Specialized experience must demonstrate the following:
- Knowledge of operational management analysis, personnel development, APF and NAF funding and oversight in relation to Child and Youth Programs.
- Knowledge of developmentally appropriate programs designed to meet the physical, emotional, social, and cognitive needs of children and youth from 6 weeks to 5 years of age.
- Knowledge of child development principles, practices, and techniques.
- Knowledge of Federal and State laws governing the detection, prevention, and reporting of child abuse and/or neglect.
- Knowledge of leading a team and understanding motivation and learning styles of individuals and groups in a CYP environment.
- Skill in strategic planning, organizing, and coordinating facility improvements.
- Skill to use standard office equipment and systems (e.g., Microsoft Software, Child and Youth Management System, or similar automated system).
- Skill working with military families and an understanding of military lifestyles is preferred.
- Ability to navigate militarychildcare.com functions to analyze and improve space utilization.
- Ability to maintain records and reports.
- Ability to analyze data, present ideas and proposals to various audiences.
- Ability to safeguard and account for monies and equipment.
- Ability to supervise others.
- Ability to select, train, and supervise operations, custodial and facilities maintenance, and food program staff.
- Ability to develop and implement child development programs, including family day care programs, part-day preschool programs, and before and after school programs.
- Ability to plan and organize work, analyze problems to identify significant factors, gather pertinent data and recognize solutions.
- Ability to identify and respond to emergencies including evacuations, child illness, and physical and emotional disorders.
- Ability to communicate effectively in English, both orally and in writing in order to communicate with CYP team and customers, prepare reports and plans, and document observations. Possesses strong interpersonal skills with children, youth, and adults.
You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration.
ONLY THE MOST HIGHLY QUALIFIED CANDIDATES WILL BE REFERRED. IF MANAGEMENT DOES NOT WISH TO SELECT A HIGHLY QUALIFIED CANDIDATE, THEY MAY REQUEST A REFERRAL LIST INCLUDING WELL OR QUALIFIED APPLICANTS.
Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility.
PLEASE READ THIS VACANCY ANNOUNCEMENT IN ITS ENTIRETY TO ENSURE ALL REQUIREMENTS ARE ADDRESSED IN YOUR APPLICATION PACKAGE.
KEY REQUIREMENTS/CONDITIONS OF EMPLOYMENT
- You must be a US Citizen.
- Males must be registered or exempt from Selective Service. https://www.sss.gov/register/
- Selectee must be determined suitable for federal employment.
- Selectee may be required to successfully complete a probationary period.
- Selectee is required to participate in the direct deposit pay program.
- Social Security Card is required.
- Satisfactorily complete an employment verification (E-VERIFY) check.
- A favorable background is a requirement of this position. Failure to obtain and maintain a favorable background may result in the withdrawal of the position offer or removal.
NOTE: Applicants have the ability to perform an E-Verify Self Check to confirm employment eligibility at http://www.uscis.gov/mye-verify/self-check. Although a Self-Check is not mandatory, it can be a useful tool for applicants to find out if there is a problem with their employment eligibility records and resolve any issues before taking a job.
Education
The Military Child Care Act requires national accreditation of CY programs. Minimum education requirements are required by the accrediting body. Incumbents must have one of the following:
A Master's degree or two full years of progressively higher level graduate education leading to such degree in Child Development, or related field, which can include Recreation, Youth Recreation, Physical Education, Elementary Education, Secondary Education, Early Childhood Education, Psychology, Social Work, Home Economics with an emphasis in Human Development or other degrees as appropriate AND 2 years of full-time experience working with children and/or youth.
OR
Two years of specialized experience teaching children or similar work equivalent to at least the next lower grade or level requiring application of the knowledge, skills, and abilities of the position to be filled.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.
Required Documents
The following documents are required at the time of application:
- Resume
- Proof of education/training: provide a copy of your awarded/conferred college transcript(s) if claiming education consideration.
- If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation.
- If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application.
- If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
- If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
Note: When submitting transcripts for an associate degree or higher, proof of a high school diploma or equivalent is not required. All transcripts MUST show student's name, the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study (major). Altered transcripts will not be accepted.
Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 06/19/2024 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12436209
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on https://help.usastaffing.gov/Apply/index.php?title=Applicant
To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.
Next steps
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.
All applicants will be notified regarding their status by email. Applicants will either be contacted by email for an interview or sent an email of non-selection 3-6 weeks after the announcement closing date.
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