Summary
The Clerk's Office of the United States District Court is a career-oriented organization focused on providing exceptional service to the court, members of the legal community and the general public. Currently, we are seeking applicants for 2 full-time Courtroom Manager positions to support U.S. District Judge Leslie Kobayashi and U.S. Magistrate Judge Rom Trader.
Clarification from the agency
Open until filled, but with priority consideration for applicant packets received by Friday, March 29, 2024. Applicants will be provisionally hired subject to successful completion of a background investigation by law enforcement agencies, which includes an FBI fingerprint check.
Duties
The Courtroom Manager (CRM) is responsible for managing cases for district and magistrate judges and providing a full range of courtroom services to ensure timely and efficient courtroom proceedings for litigants. The courtroom manager provides administrative support in and out of the courtroom. This position requires accuracy, diplomacy, and sensitivity in dealing with judges, attorneys, members of other government agencies, the public, and members of the U.S. District Court's Clerk's Office, Chambers and Probation & Pretrial Services. A successful courtroom manager works with meticulous attention to detail, creates systems to organize and prioritize tasks, and communicates calmly and with confidence. Candidates must also be mature, responsible, tactful, and be able to work harmoniously with others in a fast-paced and team-oriented work environment. The position requires a professional, cooperative, and congenial demeanor in all instances and strong administrative, organizational, analytical, and writing ability.
REPRESENTATIVE DUTIES:
Courtroom Managers are responsible for managing judges' cases by:
- Scheduling hearings, trials and conferences, and coordinating the in-courtroom presence of parties, attorneys, jurors, other court staff, and members of other court-related agencies;
- Attending court sessions and conferences in person and by video teleconference. Facilitates the orderly flow of proceedings including, but not limited to, preparing the courtroom, electronically recording in-court proceedings, assuring the presence of all necessary participants, and managing witnesses and exhibits. Takes notes of proceedings and rulings and prepares and dockets minute entries and other documents in the Case Management/Electronic Case Filing (CM/ECF) system;
- Drafting orders and judgments for the judge's approval. Docketing orders, pleadings and judgments pursuant to local court rules and policies, utilizing applicable automated systems;
- Informing the jury team of upcoming jury trials. Assisting the judge and parties in jury selection and maintaining records of jury selection and attendance. Maintaining contact with counsel during deliberations;
- Acting as liaison between the Clerk's Office, the bar, the public, and the judge to ensure that cases proceed efficiently; and
- Performing other related duties or special projects, as assigned. Duties may require working during nonbusiness hours. This position may involve outer island or out-of-district travel.
Conditions of Employment
Applicants must be United States citizens or eligible to work in the United States. All application information is subject to verification. Employees of the United States District Court serve under "Excepted Appointments" and are considered "At-Will" employees. Court employees are required to adhere to the Code of Conduct for Federal Judicial Employees. This position is subject to mandatory electronic funds transfer for payroll direct deposit.
Qualifications
SALARY AND QUALIFICATIONS:
Starting salary will be commensurate with education, qualifications, and experience. This position is graded under the Court Personnel System. At the CL-26 level, applicants must have a minimum of one year of specialized experience, while at the CL-27 level, applicants must have a minimum of two years of specialized experience.
Specialized experience is progressively responsible work experience such as that obtained in a court, legal or related field which demonstrates the ability to apply a body of rules, regulations, directives or laws. Such experience should have allowed for the development of the particular knowledge, skills, and abilities to successfully perform the duties of the position and involved the routine use of automated software and equipment for word processing, data entry, or report generation.
Preferred Qualifications: Preference will be given to individuals with a Bachelor's degree from an accredited college or university. Federal court calendaring, docketing, and courtroom management experience, knowledge of federal rules and procedures, and experience with electronic case management and filing (CM/ECF) are all highly desired. Paralegal experience or a J.D. would be helpful and welcomed.
Candidates must also demonstrate: Experience in dealing with complex assignments; strong attention to detail and organization skills; ability to multitask and successfully manage multiple priorities to completion; a demonstrated ability to think through, analyze, and interpret written communications; ability to prioritize tasks, work under time pressure and meet deadlines; superior oral and written communication skills; strong interpersonal skills; ability to adhere to the Code of Conduct for Judicial Employees and court confidentiality requirements; a professional demeanor and appearance appropriate for a court environment.
Candidates must also be responsible, tactful, capable of exercising sound judgment and able to work harmoniously with others in a fast-paced team-oriented work environment. Candidates must also have strong attention to detail and organizational skills, as well as the ability to multi-task and successfully manage multiple priorities to completion. The ability to maintain strict confidentiality and work under tight deadlines is essential.
Education
Preference will be given to individuals with a Bachelor's degree from an accredited college or university.
You will be evaluated for this job based on how well you meet the qualifications above.
Applicants will be selected through an interview process.
Please read the "How to Apply" section.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
It is recommended that applicant packets be submitted as soon as possible. Priority consideration will be given to applications received by Friday, March 29; however, the position remains open until filled. To ensure consideration, promptly submit one of each of the following combined into a single pdf document:
- Letter of interest;
- An updated resume;
- Listing of three professional references with current contact information;
- A completed and signed AO-78 (Judicial Branch Federal Employment application), which is available from the Hawaii U.S. District Court website: https://www.hid.uscourts.gov/home under FORMS and "Miscellaneous," or on the Employment page;
You must submit all required documents to be considered for this opportunity. Non- submission of the required documentation or an incomplete application packet may disqualify an applicant from further consideration.
Please submit electronically via email all requested documents combined into ONE PDF to: careers@hid.uscourts.gov with the subject line: VA 24-03 Courtroom Manager (your name).
Next steps
The U.S. District Court will only communicate with those individuals who will be invited for personal interviews and only applicants who are interviewed will receive a response regarding their application status. Interview and relocation expenses are not eligible for reimbursement.
The U.S. District Court for the District of Hawaii reserves the right to modify or withdraw this vacancy announcement, or to fill the position any time before the closing/priority date, either of which may occur without prior written or other notice. If a subsequent vacancy of the same position becomes available within a reasonable time of the original announcement, the judges may choose to select a candidate from the original qualified applicant pool.
Equal Focused Employer. The Court encourages applications from all qualified individuals and seeks a diverse pool of applicants in terms of race, ethnicity, national origin, sex, gender identity and expression, sexual orientation, age, languages spoken, veteran's status, disability, religion, and socio-economic circumstance. The court provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application or hiring process, please notify Human Resources at 808-541-1441. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
We value diversity, are committed to equity and inclusion, and support a workplace in which everyone is treated with dignity and respect.
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