Summary
This is a public notice flyer to notify interested applicants of anticipated vacancies. Applications will not be accepted through this flyer. Interested applicants must follow the directions in the "How to Apply" section of this flyer to be considered. There may or may not be actual vacancies filled from this flyer. Notice of Result letters will not be sent to applicants who respond to this flyer.
This job is open to
Clarification from the agency
U.S. Citizens
Duties
- You will serve as the Ted Stevens Center for Arctic Security Studies (TSC) Deputy Dean for the Dean of the School of Arctic and Climate Security Studies (SACSS) focused on matters pertaining to administration of educational programs.
- You will oversee the School's administrative functions related to educational delivery, ensuring optimal staffing, and recommending Division adjustments to match Center strategic goals.
- You will interpret and execute policy directives, collaborating closely with the staff and faculty to ensure alignment with organizational goals.
- You will oversee the implementation of educational programs, ensuring adherence to all applicable regulations and directives.
- You will monitor and ensures the smooth operation of administrative tasks related to educational delivery.
- You will be responsible for collecting data and requirements to report on required Assessment, Monitoring, and Evaluation (AM and E) tasks, ensuring compliance with internal and external reporting standards.
- You will be responsible for report writing, which involves synthesizing data and findings into comprehensive reports that communicate key insights and recommendations.
- You will collect relevant data through various sources, such as surveys, interviews, and program evaluations, to inform the content of reports.
- You will edit and disseminate reports to internal stakeholders, ensuring accuracy, clarity, and alignment with organizational objectives before
distribution.
- You will manage budget requirements related to personnel and staffing needs, overseeing the allocation of funds for recruitment, salaries, and benefits.
- You will oversee budgets for staff travel, including expenses for conferences, workshops, and other professional development activities, ensuring compliance with organizational policies and guidelines.
- You will maintain regular communication with stakeholders to ensure alignment with organizational objectives.
Requirements
Conditions of Employment
- Must be a US Citizen.
- Must be determined suitable for federal employment.
- Must participate in the direct deposit pay program.
- New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
- Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
- Males born after 12-31-59 must be registered for Selective Service.
- You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
- This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
- Successful completion of a pre-employment drug test (including marijuana) is required. A tentative offer of employment will be rescinded if you fail to report to the drug test appointment or fail the test. You will be subject to random testing.
Qualifications
This position serves as the Deputy Dean for the Dean of the School and Arctic and Climate Security Studies (SACSS) focused on matters pertaining to administration of educational programs. The Deputy Dean aids the Dean in interpreting and executing pertinent policy directives, drawing from guidance issued by the Office of Secretary of Defense (OSD), U.S. European Command, U.S. Northern Command, U.S. INDOPACOM, and other relevant stakeholders. Collaborating with staff and faculty, the individual facilitates the development of innovative educational products to meet policy directives and ensures SACSS adherence to all applicable regulations and directives. In addition, the role entails overseeing the School's administrative functions related to educational delivery, ensuring optimal staffing, and recommending Division adjustments to match Center strategic goals. It also includes promoting streamlined operations and maintaining strong communication between SACSS leadership and faculty/staff to foster a positive workplace atmosphere. The Deputy collaborates closely with leadership and staff in all other divisions at TSC. Overall, the induvial is responsible for all personnel affairs within the SACSS division, including recruitment and retention initiatives aimed at attracting high-quality faculty and staff.
Responsibilities include:
- Administration and Operations
- Educational Program Management
- Administrative Functions Oversight
- AM&E (Assessment, Monitoring, and Evaluation)
- Administrative Reporting
- Budget Management
- Communication and Collaboration
- Internal Communication
- External Communication
- Cross-Functional Collaboration
- Communication Strategy Development
- Personnel Management and Compliance
- Staffing and Resource Management
- Compliance and Security Oversight
- Performance Management and Development
- Recruitment and Onboarding
- Strategic Planning and Partnerships
- Educational Strategic Planning
- Partnership Development
Knowledge Required by the Position:
To effectively support the SACSS division and fulfill the responsibilities of the Deputy Dean role, candidates should possess a comprehensive set of knowledge and skills, including:
- General knowledge of Arctic security dynamics including the interplay of some or all of: history, geography, environment, politics, economics, population, demographics, and culture.
- Knowledge of key public and private actors and networks that can contribute to developing strategies to contend with Arctic security challenges, to include domestic and international entities.
- Strong understanding of administrative processes and procedures, encompassing staffing, resource management, and compliance.
- Familiarity with educational initiatives and best practices in curriculum development, management, and educational trends.
- Effective communication and collaboration skills for engaging with internal and external stakeholders, fostering partnerships, and maintaining relationships.
- Knowledge of security protocols and regulations to ensure compliance and safeguard sensitive information.
- Ability to assist in strategic planning, partnership development, and promote a cohesive organizational approach.
- Proficiency in administrative tasks such as scheduling, coordination, stakeholder communication, and budget management.
- Understanding of research methodologies to inform evidence-based decision-making.
- Strong leadership abilities to motivate and guide colleagues towards common goals, including conducting performance evaluations and providing feedback.
- Competence in collecting, analyzing data, and collaborating with stakeholders to develop assessment measures and outcomes.
- Strong writing and analytical skills for synthesizing data into comprehensive reports, editing, and dissemination.
- Ability to ensure compliance with organizational policies and guidelines, oversee mandatory training requirements, and safeguard sensitive information.
- Skill in developing comprehensive communication strategies, identifying target audiences, and evaluating effectiveness.
- Proficiency in crafting job descriptions, conducting interviews, providing orientation, and streamlining recruitment and onboarding processes.
- Leadership in overseeing divisional administrative tasks, managing day-to-day operations, and ensuring consistent adherence to administrative policies and procedures.
- A Ph.D. or corresponding high level policy practitioner experience is highly desired. Senior level military experience is desired.
Education
Basic Requirements:
Degree: that included or was supplemented by major study in education or in a subject-matter field appropriate to the position.
or
Combination of education and experience -- courses equivalent to a major in education, or in a subject-matter field appropriate to the position, plus appropriate experience or additional course work that provided knowledge comparable to that normally acquired through the successful completion of the 4-year course of study described in A above
A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.
As vacancies occur, the Human Resources Office will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this flyer. You will be rated based on the information provided in your resume, along with your supporting documentation.
If selected, you may be required to provide additional supporting documentation.
If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, you may be found ineligible/not qualified.
Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
All qualification requirements must be met before being considered for any vacancies.
Required Documents
A complete resume is required. Your resume must show relevant experience, job title, duties and accomplishments. Your resume must show complete information for each job entry to support minimum qualifications. The following information should be provided in your resume, but it is acceptable to provide elsewhere in your application package: employer's name, starting and end dates (Mo/Yr), hours per week, and pay plan, series and grade level (e.g. GS-0201-09) for relevant federal experience.TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume.
Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? Check the Conditions of Employment section above to see if any are required. If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package.
Are you using education as a substitute for some or all of the experience requirement? Is there a basic education requirement for this position? Check the Education section above to see what is allowed and what is required. Any claims you make in your resume or assessment questionnaire regarding education or degrees MUST be supported by submitting with your application official or unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school. While unofficial transcripts are acceptable for initial application, an official transcript will ultimately be required if you are selected for the position. You may submit a copy your degree(s) if specific coursework does not have to be verified.
Are you a veteran claiming 5-point veterans' preference or claiming sole survivorship preference? You must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, as well as character of service [Honorable, General, etc.] is acceptable) OR a VA letter that shows dates of service or service connected disability AND character of service. If you have more than one DD-214 for multiple periods of active duty service, submit a copy for each period of service. If you were issued a DD-215 to amend aforementioned information on the DD-214 you must submit that too. If you are not sure of your preference eligibility, visit the Department of Labor's website: Veterans' Preference Advisor
Are you a disabled veteran or claiming 10-point veterans' preference?
If you are eligible to claim 10 point veterans preference you must submit a DD-214 Certificate of Release or Discharge from Active Duty as described above for 5-point preference.
You must also provide the applicable supporting documentation of your disability (e.g. disability letter from the VA) as described on Standard Form-15 (SF-15). http://www.opm.gov/forms/pdf_fill/SF15.pdf.
Are you an active duty service member? Active Duty Service Members are required to submit a statement of service printed on command letterhead and signed by the command. The statement of service must provide the branch of service, rate/rank, all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.).
Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents contain personal information such as SSN and DOB and some documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove said personal information before you submit your application. You must provide an un-sanitized version of the documents if you are selected.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Interested Applicants must submit resumes/application packages to:
Interested candidates must submit the following items by email to dsca.derussy.dki-apcss.mbx.hrtscapcss@mail.mil. Please ensure you type the title of the position you are applying to in the subject line of email:
- LETTER OF INTEREST. Provide a brief description of your professional goals, personal interests, and desired areas of study.
- CURRICULUM VITAE AND/OR RESUME. Should reflect the following: educational background, teaching experience, climate or security-related work experience, publications, and salary history.
- TWO ORIGINAL LETTERS OF REFERENCE.
For questions about this flyer please call 808-459-0626.
Facsimile applications will not be considered.
All resumes/applications must be received no later than the close date of this flyer.
It is the applicant's responsibility to verify that all information in their resume and documents, are received, legible, and accurate. HR will not modify answers/documents submitted by an applicant.
Failure to submit a complete application package will result in an ineligible rating and loss of consideration.
Next steps
Qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.
Our evaluation will be based on the information you provide. You should expect that we will verify performance, suitability, and security information and take that information into account in making employment offers.
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