Duties
This is administrative work to lead and coordinate educational strategies and outreach initiatives for Senators’ offices, Committees, and the Secretary of the Senate’s administrative units. The Deputy Archivist is primarily responsible for developing, delivering, and evaluating archival and records management training and outreach programs, and engaging with the Senate community. While prioritizing expert guidance and stakeholder outreach, the role also oversees the creation, review, and implementation of records disposition schedules in accordance with Title 44 of the U.S. Code, Section 2118. These combined efforts ensure the proper preservation, disposition, and long-term access to Senate records and Senators’ papers. Work is bound by Secretary of the Senate policies and procedures, the U.S. Senate Handbook, and the Senate Ethics Manual, but requires independent judgment in setting priorities and handling assignments.
The complete vacancy announcement and application may be found on the United States Senate Career Page at https://saa.csod.com/ux/ats/careersite/1/home?c=saa.
Requirements
Conditions of employment
- For conditions of employment and citizenship requirements, please visit the job announcement on the United States Senate Career Page at https://saa.csodfed.com/ux/ats/careersite/1/home?c=saa
Qualifications
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in an office environment with exposure to everyday risks and discomforts, and requires the use of normal safety precautions. Work is essentially sedentary but does require travel between offices and the National Archives. Work also requires walking, standing, bending, and carrying items up to 40 pounds, such as books, papers, and small parcels and to occasionally ascend/descend ladders or stairs. Regular, predictable, and punctual attendance is required for performance of duties. Work also requires physical presence in the office, except as otherwise required by the Office of the Secretary.
MINIMUM QUALIFICATIONS
Work requires an ALA-accredited master’s degree in library, information, or archival science (or equivalent). The position requires at least five years of experience in archiving or records management, with a specific emphasis on managing programs in areas such as training, electronic records, and records scheduling. Work with congressional collections preferred. The work also requires the following knowledge, skills, and abilities:
PREFERRED QUALIFICATIONS
Knowledge of U.S. History and the Senate as an institution.
Familiarity with systems used in congressional offices and their impact on records management and preservation.
Demonstrated experience developing and planning archival and records management training programs.
Knowledge of instructional design, adult learning principles, and training delivery in multiple learning environments (in-person, web-based, video conferencing, etc.).
Demonstrated ability to coordinate with others to articulate a vision, set a strategy and goals for a program area, and evaluate outcomes.
Demonstrated ability to work collaboratively in a team-oriented setting to support institutional and Senatorial recordkeeping goals.
Training & Outreach Skills
Cultivate an archives community of practice in the Senate, fostering best practices and knowledge exchange.
Demonstrated experience developing, evaluating, and delivering professional or technical training.
Knowledge of instructional design and adult learning principles to develop targeted modules.
Demonstrated ability to inspire, train, and provide guidance to staff on records management and preservation practices.
Strong communication skills and the ability to interact effectively with a wide range of internal and external stakeholders, including Senators and their staff, with tact and diplomacy.
Demonstrated ability to communicate effectively with a wide variety of stakeholders both internal and external to the Senate.
Archival & Technical Knowledge
In-depth knowledge of archival functions such as appraisal, arrangement, and description, as well as digital curation practices that ensure authenticity, integrity, and security of born-digital content.
Working proficiency with current tools, methodologies, and best practices for the long-term preservation of electronic records, and the ability to communicate their application clearly.
Knowledge of metadata best practices for preservation and digital stewardship.
Knowledge of information governance and records management principles.
Experience implementing records schedules in compliance with legal and institutional requirements.
General & Physical Requirements
Demonstrated ability to prioritize and manage multiple projects and resources independently.
Excellent attention to detail and adherence to protocol.
Proven initiative and willingness to learn new tools and practices.
LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS
Certified Records Manager (CRM), Certified Records Analyst (CRA), or Certified Archivist (CA) designation preferred.
Digital Archivist and Records Management Certifications preferred.
Education
See minimum qualifications above for education details and Licenses & Certifications.
Additional information
The Secretary of the Senate is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws.
This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email resumes@sec.senate.gov with “Applicant Accommodation” in the subject line.
No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.