Deputy Chief of Staff for Administration Job in Washington, DC

Summary

This job is open to

• The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

• Veterans

• Individuals with disabilities

• Military spouses

• Special authorities

  Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

• Peace Corps & AmeriCorps Vista

Duties

The Deputy Chief of Staff for Administration:

• Attends high level meetings and tracks decision points, taskings to others, and required action items to ensure follow through on all outstanding items.
• Intakes requests from Sections and other components for meetings and requests for comments on various administrative items.
• Builds and maintains relationships with Section leadership and Deputy Attorney General and Attorney General leadership to help coordinate the work of OAAG.
• Oversees, manages, and leads programmatic initiatives and the daily operations of the OAAG administrative team and collaborates with the Administrative Officer to ensure strategic alignment with the mission, goals, and objectives of the Division.
• Manages and coordinates tasking responses, work activities, assignments, and projects internal to OAAG, or across the Division, ensuring the effective completion of initiatives and requirements.
• Designs, plans, and participates in management assessment studies to determine the effectiveness of OAAG and Division programs and develops innovative and often novel approaches and recommendations to address systemic problems to improve business operations.
• Conducts and leads research relating to procedural issues and practices in order to adequately respond to inquiries from the Administration, Members of Congress and Congressional committees, Department officials, and top management in the Division and its Sections, on behalf of senior management.
• Oversees the Office of the Assistant Attorney General administrative staff and in doing so, carries out the full range of supervisory responsibilities, including mentoring staff, approving time off and leave, offering recommendations for hire, assigning and reviewing work, identifying training needs (on-the-job as well as formal activities), submitting recommendations for incentive or disciplinary action, developing performance standards, issuing formal appraisals of performance, and resolving disputes and grievances.
• With the Administrative Officer, develops detailed staffing plans to account for a unit with frequent turnover to include constant recruiting, robust training and development plans, knowledge management, and retention strategies.

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

Requirements

Conditions of Employment

• You must be a U.S. Citizen to qualify for this position.
• You must complete the online questionnaire and additional assessment(s).
• You must undergo a pre-employment security investigation.
• Selective Service Registration is required, as applicable.
• You must meet all qualification requirements by the closing date of this announcement.
• Direct Deposit: All federal employees are required to have federal salary payments made by direct deposit to a financial institution of their choosing.
• This position has supervisory responsibilities. A one-year supervisory probationary period is required upon selection. This may be waived if you have already successfully completed the supervisory probationary period.
• The Criminal Division participates in the Electronic Employment Eligibility Verification Program. E-Verify helps employers to confirm the employment eligibility of all newly hired employees. For more information, visit https://www.e-verify.gov/.

How You Will Be Evaluated

Required Documents

How to Apply

Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments, and required documentation as specified in the How to Apply and Required Documents sections. The complete application package must be received by 11:59 PM, Eastern Time, on 01/08/2025. The application process is as follows:

1. Click the Apply Online button.
2. Answer the questions presented in the application and attach all necessary supporting documentation.
3. Click the Submit Application button prior to 11:59 PM, Eastern Time, on 01/08/2025.
4. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice.
5. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials.
6. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended.
7. Set aside at least 3 hours to take the USA Hire assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link.
8. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused.

For more general information, system requirements, reasonable accommodation information, and to request assistance regarding the USA Hire Assessments, review the following resources: https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_Assessments.

You may update your application documents and some questions related to your personal information at any time during the announcement open period. However, you will not be able to make changes to questions related to assessing the minimum qualifications and competencies (knowledge, skills, abilities and other characteristics) mentioned in the "How You Will Be Evaluated" section above. To make an allowed update to your application, return to your USAJOBS account (https://usajobs.gov). There you will find a record of your application, the application status, and an option to Edit my application. This option will no longer be available once the announcement has closed.

To view the announcement status or your application status: Click on this link: https://www.usajobs.gov/Help/how-to/application/status. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.

Reasonable Accommodation Statement: Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the Human Capital staff at Human.capital@usdoj.gov. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Next steps

After a review of your complete application package you will be notified of your rating and/or referral to the hiring official. If further evaluation or interviews are required you will be contacted. If a tentative job offer is made, we will conduct a suitability/security background investigation.