Duties
This is administrative work providing executive support services to the Office of the Secretary of the Senate. Work involves performing a variety of administrative duties including sensitive and/or confidential matters, and the planning and preparation of special Senate events. This position is responsible for all front office operations including supervising the staff assistant, all scheduling and coordination, management of both internal and external correspondence, management of assigned spaces, office moves and renovations, and the planning and execution of Executive Office programs, and the creation, documentation and updating of existing and new procedures for the Executive Office.
Work is bound by Secretary of the Senate policies and procedures; the U.S. Senate Handbook; and the Senate Ethics Manual. The position requires independent judgment in setting priorities and handling assignments.
The complete vacancy announcement and application may be found on the United States Senate Career Page at https://sen.gov/YO0NL.
Requirements
Conditions of employment
- For conditions of employment and citizenship requirements, please visit the job announcement on the United States Senate Career Page at https://saa.csodfed.com/ux/ats/careersite/1/home?c=saa
Qualifications
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in an office environment with
exposure to everyday risks and discomforts, and requires the use of normal
safety precautions. Work requires frequent walking, standing, bending, and
carrying items up to 25 pounds, as well as regular use of typical office
equipment, software programs, and methods of communication such as a computer,
email, telephone, and photocopier. Regular, predictable, and punctual
attendance is required for performance of duties. Work also requires physical
presence in the office, except as otherwise required by the Office of the
Secretary.
MINIMUM QUALIFICATIONS
Work requires a bachelor’s degree and five to eight
years of responsible administrative support experience, and the following
knowledge, skills, and abilities:
Knowledge of modern office practices, procedures, and
equipment.
Strong computer and technical skills.
Basic knowledge of the Senate as an institution
preferred, with a desire and willingness to learn more about the legislative
process, as well as the history and operation of the Senate.
Skill in organizing and maintaining executive
schedules.
Strong proofreading and editing skills.
Skill in applying attention to details.
Ability to accurately maintain a variety of
administrative and executive records.
Ability to work effectively with executives, Senate
staff, and the public.
Ability to work extended unscheduled hours as directed
by the Senate schedule.
Ability to appropriately handle confidential matters
and information.
Ability to use tact and diplomacy when dealing with
others.
Strong customer service skills.
Ability to communicate effectively, both orally and in
writing.
Ability to make decisions independently using
established processes.
Ability to manage multiple tasks, with strong time
management ability in a fast-paced environment.
LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS
None.
ADDENDUM:
The Director of Executive Office Operations will
maintain a Top Secret Clearance.
Education
See minimum qualifications above for education details and Licenses & Certifications.
Additional information
The Secretary of the Senate is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws.
This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email resumes@sec.senate.gov with “Applicant Accommodation” in the subject line.
No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated by a panel on the quality and extent of your total accomplishments, experience, and education. Qualified candidates may be selected for an interview.
Required Documents
- Your resume should include relevant work experience, applicable education and your contact information. For current or previous federal employees, include the pay plan, series and grade.
Application, Cover Letter, Resume, Veterans' Preference Application, if applicable
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.