ECF Case Administrator I or II Job in Washington, DC

Vacancy No. USCA-25-12 Department U.S. Courts
Salary $50,641.00 to $90,898.00 Grade 24 to 25
Perm/Temp Permanent FT/PT Full-time
Open Date 7/11/2025 Close Date 10/10/2025
Job Link Apply Online Who may apply Public
Locations:
Washington, DC


Summary

The Office of the Clerk is seeking a highly qualified individual with excellent analytical and technical skills to serve as an ECF Case Administrator. The incumbent receives and processes new cases on appeal from the district court and administrative agencies and maintains the official record of case activity from opening to final disposition. The incumbent is also responsible for making summary entries on the docket and performing data quality control in the court's case management system.

Duties

The incumbent reviews notices/petitions for timeliness and initial jurisdictional defects; identifies cases which require expedited consideration and notifies the appropriate personnel; reviews pleadings to ensure compliance with the court's rules; identifies cases for consolidation; accurately enters information into the case management system; prepares procedural orders; monitors briefing and other deadlines; and responds to inquiries from chambers, court staff, counsel, and the public. The incumbent ensures the integrity and quality of case-related databases. The incumbent may be trained to assist or back up other positions within the office.

Requirements

Conditions of Employment

  • All positions in the Clerk's Office are "Excepted" appointments. Employees are considered "at will" and will serve a one-year probationary period.
  • Emergency after-hours duty is required on a rotational basis with other employees (CL-25 only).
  • Employees must adhere to the Code of Conduct. Employees are subject to strict confidentiality requirements.
  • The successful candidate is subject to a background investigation and will be considered a provisional employee pending a favorable suitability determination.
  • Applicants must be United States citizens or eligible to work for the United States government.

Qualifications

PREFERRED SKILLS:
  • Prior work or internship experience in a court, legal office, or government is preferable.
  • Knowledge and experience working with the federal judiciary's CM/ECF (Case Management/Electronic Case Filing) system is highly desirable.
  • The successful applicant should have good organizational and time management skills, oral and written communication skills, and proofreading skills.
  • Good judgment and the ability to apply concepts to determine what action needs to be taken are essential.

High school graduate (or equivalent) and a minimum of one year of specialized experience. For the CL-24 grade, an associate or bachelor's degree is highly preferred. For the CL-25 grade, a bachelor's degree is highly preferred.

Specialized experience for this position is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment to perform word processing, data entry or report generation.

Additional information

The United States Court of Appeals is an Equal Employment Opportunity employer. The successful applicant will be subject to mandatory electronic transfer of funds for payment of net pay. The United States Courthouse is a smoke-free building.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants will be evaluated based on their application and an interview.

Required Documents

  1. Cover Letter
  2. Resume
See 'How to Apply' section.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Email a cover letter and resume, as a single PDF attachment (Attention: Human Resources), to VacancyCaseAdministrator@cadc.uscourts.gov. Please include the vacancy announcement number (USCA-25-12) in the subject line.

Agency contact information

Human Resources
Address
US Court of Appeals for the DC Circuit
333 Constitution Avenue, N.W.
Washington, DC 20001
US

Next steps

When the position is filled, a notice will be placed on the Court's internet site. Due to the large volume of applications, the court will send a letter regarding the status of an application only to those candidates scheduled for interviews.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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