• Review cases or reports for necessary actions. Keep judge and chambers' staff informed of case filings.
• Act as liaison between the clerk's office, the bar, the public, and the judge to ensure that cases proceed smoothly and efficiently. Schedule outside court reporters if necessary; process transcripts; arrange for transcriptions; answer questions from parties and the public regarding obtaining transcripts and records of proceedings.
• Docket orders, pleadings, judgments, and minute entries as directed by local court rules and policies, utilizing applicable automated systems.
• Assist in the accurate statistical reporting requirements of the Administrative Office. Review the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed, and make summary entries on the docket of all documents and proceedings.
• Efficiently manage cases from opening to closing. Review, identify, and research the accuracy, timeliness, and quality of data entered into the case record. Make corrections to the case record to comply with local rules and procedures. Ensure that all case files and related information are accessible.
• Screen incoming documents to determine conformity with appropriate rules, practices, and court requirements. Scan and convert all paper documents filed to a PDF format. Make summary entries on the docket of all documents and proceedings including pleadings, motions, complaints, minutes, and orders.
• Review all electronic filings made by outside users for quality control to ensure that correct documents are filed, required filing fees paid, correct docket entries are used, and take other appropriate corrective action as needed.
• Provide accurate noticing as required by local rules. Review and coordinate the processing of orders with parties, judicial officers, and chambers staff.
• Assure data from a variety of quality control and exception reports for adherence to quality assurance standards.
• Generate a closing entry in CM/ECF when appropriate and complete statistical closing information.
• Prepare and process appeals and transmit the record to the Court of Appeals for the Federal Circuit.
• Assist attorneys and the public by telephone and in person providing information regarding case status, archive information, and CM/ECF instruction.
• Perform other duties as assigned.

Conditions of employment

• The successful candidate must be a self-starter as well as detail-oriented.
• The candidate must also be highly organized and tactful, possess good judgment, poise and initiative, and maintain a professional appearance and demeanor at all times.
• The candidate must have strong prioritizing and problem-solving skills, solid communication skills (written & oral) and be able to communicate effectively with clients within and outside the court.
• A demonstrated ability to work harmoniously with others in a team environment and to exhibit a professional manner at all times is essential.
• All appointments are subject to a full background check including an FBI Fingerprint Background Check, as well as periodic reinvestigation.
• If offered employment, such employment will be provisional pending the satisfactory completion of a mandatory Fingerprint and Background Investigation. The provisional nature of your employment, however, will not affect your start date, salary, or other benefits.

Qualifications

To qualify at the CL 26 level: Two years of specialized experience.

Specialized Experience:
Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The best-qualified applicants will be invited for in-person interviews in Washington, D.C. Because of the large number of applications anticipated, only those applicants invited for interviews will be contacted by the Court. Applicants selected for interviews must travel at their own expense. Interview and relocation expenses will not be reimbursed.

• Cover Letter (include the Announcement Number and the position title and address your qualifications relating to the duties and responsibilities of this position);
• Résumé;
• Form AO78 Federal Judiciary Application Form which can be found at: www.uscourts.gov/uscourts/FormsAndFees/Forms/AO078.pdf;
• Three (3) business/professional references with name, affiliation, and contact information;
• Salary History for prior three (3) years;
• If a current Federal Civilian Employee, your latest Personnel Evaluation and your latest SF-50; and,
• If a current or recently discharged or retired military member, your latest Officer Evaluation Report (OER), Enlisted Evaluation Report (EER) or equivalent, and a copy of your DD Form 214.

Next steps