Emergency Management Specialist Job in Washington, DC

Vacancy No. ST-12580180-25-BS Department Office of Administration
Salary $82,764.00 to $128,956.00 Grade 11 to 12
Perm/Temp Permanent FT/PT Full-time
Open Date 11/14/2024 Close Date 11/20/2024
Job Link Apply Online Who may apply Public
Locations:
Washington, DC


Summary

The Office of Administration (OA), Office of the Chief Operations Officer (OCOO), White House Operations Center (WHOC) is a component within the Executive Office of the President that helps Federal departments and agencies implement the commitments and priorities of the President.

OA is seeking candidates for a Emergency Management Specialist position.

The incumbent is subject to 24 hour on-call status during an emergency.

This job is open to

Clarification from the agency

You may apply if you are a Status Candidate (Merit Promotion, VEOA, Land Management Eligible) and/or a Non-Competitive Hiring Authority Eligible (VRA for GS-11 only, 30% Disabled Veteran, Certain Military Spouse, Schedule A, Certain Peace Corps/VISTA Employee/Volunteer, Certain Former Overseas Employee, Foreign Service Employee, CTAP/ICTAP, Interchange Agreement Employee, or you are employed under a Miscellaneous Authority not regulated by the U.S. Office of Personnel Management.)

Duties

As an Emergency Management Specialist, GS-0089-11/12, your typical work assignments may include the following:

  • Coordinates with EOP Campus partners to build a common operating picture that can be used to plan campus operations, anticipate, and identify disruptions to campus operation and mitigate the impact of disruptions if/when they occur.
  • Collects, coordinates, and disseminates a wide range operational information to EOP staff and partners during emergency and continuity events impacting EOP staff and operations.
  • Monitors various streams of operational information for potential emergency situations, including serving as a WHOC liaison in other internal and external stakeholder operations centers and emergency coordination mechanisms.
  • Works directly with senior EOP continuity officials to provide advice and guidance on continuity messaging, delivery methods and audience.
  • Analyzes information collection and dissemination systems and process to identify improvements and efficiencies and actively seek partner feedback.

Requirements

Conditions of Employment

  • You must be a U.S. citizen to apply for this position.
  • You must successfully pass a background investigation.
  • Selective Service registration required, if applicable.
  • You must be able to obtain and hold a Top Secret security clearance.
  • New employees must serve a one-year probationary period.
  • You must submit to a drug test and receive a negative test result prior to appointment to this position. After appointment, you may be subject to periodic random drug testing.
  • Relocation expenses are not authorized. Other recruitment incentives may be authorized.
  • This position has been designated excluded from bargaining unit representation under the national security provision of 5 U.S.C. § 7112(B)(6).
  • All employees are required to participate in Direct Deposit/ Electronic Funds Transfer for salary payments.
  • Applying to this announcement certifies that you give permission for EOP to share your application with others in EOP for similar positions.
  • Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.
  • More than one selection may be made from this announcement.
  • Promotion to the next highest grade level is neither guaranteed nor implied.
  • Appointments are subject to the availability of funds.
  • This position may be designated as essential personnel. Essential personnel must be able to serve during continuity of operation events without regard to declarations of liberal leave or government closures due to weather, protests, and acts of terrorism or lack of funding. Failure to report for or remain in this position may result in disciplinary or adverse action in accordance with applicable laws, rules, and regulations (5 U.S.C. § 7501-7533 and 5 CFR Part 752, as applicable).
  • Status Candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).

Qualifications

In order to qualify for the Emergency Management Specialist position, you must meet the following:

TIME-IN-GRADE REQUIREMENTS: Merit Promotion and Veterans Employment Opportunity Act (VEOA) Status applicants must provide an SF50 Notice of Personnel Action that indicates proof of status and time-in-grade eligibility. The SF50 must include the position, title, series, grade, step, tenure, type of service (Competitive or Excepted) and career status (career or career-conditional). No award SF50 will be accepted as proof of status and time-in-grade eligibility.
  • One year at the GS-09 grade level is required to meet the time-in-grade requirements for the GS-11 grade level.
  • One year at the GS-11 grade level is required to meet the time-in-grade requirements for the GS-12 grade level.

MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the education and/or experience required for the grade level(s) to which you apply.

FOR THE GS-11 LEVEL:

Specialized Experience: Applicants must have at least one or more full-time years (12-months) of specialized work experience, equivalent to at least the GS-09 grade level in the Federal service, performing the following duties:
  • Developing emergency plans to manage the continuity of operations of an organization;
  • Engaging with stakeholders to collect and disseminate information;
  • Providing emergency support services to a variety of components and staff; and
  • Organizing training for staff, volunteers, and other responders.
(Your resume must explicitly indicate how you meet this requirement, otherwise you will be found ineligible.)

-OR-

Education: Must have a Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher-level graduate education leading to such a degree OR LL.M., if related. Related degrees include: Emergency Management, Government Administration, Public Administration, Public Health, Crisis Management, Crisis Leadership. This education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position.

NOTE: Applicants must submit a copy of their transcripts for verification.

-OR-

Combination: Combination of the above-described education and specialized experience such that they total 100% when combined. To determine your combination, first compute your experience as a percentage of the experience listed above; then determine your education as a percentage of the education listed above; then add the two percentages. The total percentages must equal at least 100 percent. (Only graduate level education in excess of two years (36 semester hours) may be combined with specialized experience. You MUST submit supporting academic transcripts.)

NOTE: Applicants must submit a copy of their transcripts for verification.

FOR THE GS-12 LEVEL:

Specialized Experience: Applicants must have at least one or more full-time years (12-months) of specialized work experience, equivalent to at least the GS-11 grade level in the Federal service, performing the following duties:
  • Making recommendations on emergency plans to identify improvements and efficiencies;
  • Managing resources to identify, acquire, and track resources during an incident;
  • Providing guidance to leaders on emergency management training;
  • Leading training for staff, volunteers, and other responders; and
  • Communicating and sharing information with internal and external stakeholders.
(Your resume must explicitly indicate how you meet this requirement, otherwise you will be found ineligible.)

Note: There is no education substitution at the GS-12 grade level.

Your resume must include detailed information as it relates to the responsibilities and specialized experience for this position. Evidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe your experience will result in an ineligible rating. This will prevent you from receiving further consideration.

National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

MINIMUM QUALIFICATION REQUIREMENTS: All applicants must meet the qualification requirements outlined above to be considered minimally qualified for this position. The qualification requirements are in accordance with the OPM Qualification Standards. ALL QUALIFICATIONS MUST BE MET BY THE CLOSING DATE OF THIS ANNOUNCEMENT.

Education

Education must be from an accredited institution recognized by the U.S. Department of Education. For additional information, refer to the U.S. Department of Education web site at http://www.ed.gov.

Submit a copy of your college transcript (unofficial is acceptable) or you may submit a list with all of your courses, grades, semester, year, and credit for the courses.

Foreign Education: Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. For example, specific courses accepted for college-level credit by an accredited U.S. college or university, or foreign education evaluated by an organization recognized for accreditation by the Department of Education as education equivalent to that gained in an accredited U.S. college or university. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications for more information. All materials must be submitted by the closing date of the announcement.

Additional information

If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date you submit your application. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions.

Males born after 12-31-59 must be registered or exempt from Selective Service: click here

Employment Information Resources - Resource Center: click here

Interagency Career Transition Assistance Programs & Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For additional information about ICTAP eligibility click here. For additional information about CTAP eligibility click here.

This position is open to Competitive Merit Promotion, Non-Competitive and Special Hiring Authority eligibles. You must meet the requirements for one of the following eligibilities:

  1. Current permanent competitive service employees; former Federal employees who achieved career status in the competitive service; or former Federal employees who served on a career conditional appointment without achieving career status in the competitive service who was separated less than 3 years ago, must submit an SF50 that indicates career or career-conditional (Tenure field 1 or 2); AND status in the competitive service (Position Occupied field 1.)
  2. Veterans applying under the Veterans Employment Opportunity Act (VEOA) must submit a copy of their latest DD214 indicating service performed under honorable conditions. To be eligible for a VEOA appointment, a veteran must be preference eligible OR have substantially completed 3 or more years of continuous active service. Current Federal employees applying under VEOA must submit an SF50 to show they meet time-in-grade requirements.
  3. Current or former term or temporary employees of a Land Management agency who are within two years of their last term or temporary job and eligible for appointment under the Land Management Workforce Flexibility Act must submit SF50s and performance appraisals that demonstrate they meet all of the requirements outlined.
  4. 30% or more Disabled Veterans must a submit a copy of their DD214 indicating service performed under honorable conditions, official documentation of service-connected disability of 30% or more, and an SF15.
  5. Military Spouses are eligible if they are the spouse of: an active duty member of the armed forces; a service member who is 100% disabled due to a service-connected injury; or a service member killed while on active duty, provided they have not remarried. Military Spouses must submit an SF15 and supporting documents prescribed by the form.
  6. Peace Corps & AmeriCorps VISTA Alumni must submit certification of service documents.
  7. Other non-competitive authorities See the "This job is open to" section.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your résumé and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your résumé and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

Manages Resources, Oral Communication, Partnering, and Planning and Evaluating

If you are determined qualified, you may be referred to the hiring manager for consideration and may be called for an interview. Preview the Assessment Questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/12580180.

Required Documents

To apply for this position, you must submit a complete Application Package which includes:

  1. Your Resume must thoroughly describe how your skills and experiences align to the criteria defined in the "Qualifications" section of this announcement and it must support your responses to the assessment questionnaire. We cannot assume you have performed the necessary experience required for this position regardless of your employment history, titles of positions held, series, grade, or academic career. To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder. If you choose to use your own resume, curriculum vitae, or any other written form you choose, then you must ensure it contains all of the required information and you organize it so we can associate the following information for each experience/position:
    • Job title
    • Name of employer
    • Beginning and ending dates of employment (month/day/year format)
    • Hours worked per week. We will assume full-time unless otherwise stated. We will prorate part-time employment in crediting experience.
    • Detailed description of job duties for each job held, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable)
    • If the position is/was Federal, pay plan-series-grade level;
    • Cover Letter optional.
  2. A complete Assessment Questionnaire
  3. Other supporting documents to be submitted with application, if applicable:
    • Transcripts, if qualifying based on education. If you do not submit transcripts, as outlined in the Education section, we will not use your education when determining if you are qualified for the position.
    • SF50 Notification of Personnel Action, if applying as a status candidate with current or former Federal service, that indicates proof of status and time-in-grade eligibility. The SF50 must include your position, title, series, grade, step, tenure, type of service (Competitive or Excepted) and career status (career or career-conditional). No award SF50 will be accepted as proof of status and time-in-grade eligibility. Please note it might be necessary to submit more than one SF-50 to confirm your eligibility to apply under Merit Promotion procedures and time-in-grade eligibility.
    • Veterans' Documentation, if you are claiming preference and/or special hiring authority for veterans eligibility,you must submit official documentation of service and separation from active duty under honorable conditions. The member 4 copy of your DD214 is preferred. If claiming preference and/or eligibility as a disabled veteran, you must also submit official documentation of service-connected disability; and the Application for 10-Point Veteran Preference, Standard Form 15.
      • Active Duty Service Members expecting to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days may be granted tentative preference and/or special hiring authority for veterans eligibility by submitting a "certification" document in lieu of a DD214. This "certification" is any written document from the armed forces that certifies you are expected to be discharged or released from active duty service under honorable conditions not later than 120 days after the date of the submission of the certification. For more information on veterans' preference and special hiring authorities for veterans click here.
    • Career Transition Assistant Program/Interagency Career Transition Assistance Program Documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)
    • Any other Supporting Documentation required for verification as described in the announcement.
For more information on writing your Federal resume, visit the Partnership for Public Service Go Government website.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Please read the entire announcement and all instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online assessment and submission of the required documentation specified in the Required Documents section. You must submit a complete application package by 11:59 PM (ET) on the closing date to be considered. The application process is as follows:

  1. To begin the application process, click the Apply Online button. To preview the application questionnaire, click the following link. https://apply.usastaffing.gov/ViewQuestionnaire/12580180.
  2. Answer the questions presented in the application and attach all necessary supporting documentation.
  3. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date.
To update your application, including supporting documentation, at any time during the announcement open period return to your USAJOBS account. There you will find a record of your application, the application status, and an option to Edit My Application. This option will no longer be available once the announcement is closed.

To verify the status of your application both during and after the announcement open period, log into your USAJOBS account. Your applications will appear on the Welcome page. Navigate to the job application and click Track this application to view your application status. The link will take you to the hiring agency application system, which has the most up-to-date status of your application. There you can review any notifications sent to you related to this application The Application Status will appear along with the date your application was last updated. For information on what each Application Status means click here.

It is applicant's responsibility to verify that information entered and uploaded, (i.e., resume, veteran's documentation, completed assessment, and SF-50's) is received and accurate. Human Resources will not modify or change any part of your application. If a document is not in legible format, applicant will not be able to view it in Application Manager which means applicant must again upload by the closing date of this announcement.

Application packages will NOT be accepted via mail. Due to security processes, mail delivery takes approximately 2-3 weeks to process at which time the vacancy announcement will be closed and no further consideration will be given to additional application packages.

If you are unable to apply online, please contact the Midwest Services Branch. You must submit a complete application by the close of the announcement.

Agency contact information

Midwest Services Branch
Address
Office of Administration
725 17th Street
Washington, DC 20503
US
Learn more about this agency

Next steps

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

After a tentative job offer, we will conduct a security background investigation and drug screening. If the drug screening is negative and security background is cleared, then a formal job offer will be extended to candidate.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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