Summary

This position is located in the Researcher & Collections Services, Library Collections & Services Group.

The position description number for this position is 464445.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime work schedule.

This is a non-supervisory, bargaining unit position.

This job is open to

Internal to an agency

Current federal employees of the hiring agency that posted the job announcement.

Clarification from the agency

INTERNAL EMPLOYEES - CONSIDERATION UNDER THIS VACANCY IS LIMITED TO THE PERMANENT AND INDEFINITE STAFF OF THE LIBRARY COLLECTIONS AND SERVICES GROUP, DUE TO BUDGETARY CONSTRAINTS. TEMPORARY NOT-TO-EXCEED (NTE) AND INDEFINITE NOT-TO-EXCEED (NTE) EMPLOYEES ARE INELIGIBLE TO APPLY. (EMPLOYEES MUST MAINTAIN THEIR ELIGIBILITY AT THE TIME OF SELECTION.)

Duties

The specialist serves as the central point of contact and provides expert technical, administrative, and program assistance to support LCSG collaboration within the service unit and with other Library service units in planning and hosting collections displays, special events, tours, and programs. Under the direction of the AL-RCS, the specialist oversees logistics, planning, and preparation for all of the above in support of LCSG’s involvement in outreach and engagement. Works with others to design and execute events that align with the Library’s goals and objectives. Creates innovative and engaging experiences that leave a lasting impression on audiences and impact constituents’ experience of the agency on a national level, including Congressional staff and patrons.

The specialist receives and monitors requests from multiple offices, developing strong collaborative relationships and exercising critical judgment and broad discretion to recommend scope, emphasis, approach, best practices, techniques, and manner of presentation for programs. Works with partners and stakeholders to develop and improve policies, procedures, workflows, and communication methods to respond effectively and efficiently to requests; communicates resource capacity constraints; engages with top ranking Library leadership and clients to ensure the presentation of selected items from the Library’s collections aligns with their vision; discusses and clarifies needs and expectations; identifies and coordinates with LCSG units to fulfill the requests.

Acts as the primary liaison and fosters collaboration and communication between LCSG and and collaborative partners in other service units and key groups throughout the Library involved in special events, collection displays, programs, and tours, interacting with top congressional staff, committee members, and leadership, as well as high profile and/or notable individuals and groups,. Promotes brand awareness and fosters meaningful relationships.

Advises managers, supervisors, program staff and administrative staff on operational as well as program matters to ensure successful special events, collection displays, tours, and programs. Serves as a resource to LCSG staff in developing, planning, and implementing events and programs initiated by LCSG units.

Participates in appropriate event committee meetings. Serves as a proactive facilitator between custodial and curatorial units and collaborative partners in other service units. Assists with reviewing plans for events with sponsors and supports Library staff at all levels in communicating with stakeholders and with fulfilling expectations.

Initiates and maintains professional relations with the administrative, managerial, and specialists to share information, particularly within LCSG and the Center for Learning, Literacy, and Engagement, the Center for Exhibits and Interpretation, the Congressional Relations Office, the Development Office, the Office of Communications and External Relations, the Librarian’s Office, and the Office of Security and Emergency Preparedness.

Manages a broad portfolio of informational and promotional materials. Writes and/or edits high level documents for senior management on events management with a broad impact on the direction of critical events. Provides direct oversight for the design, layout, content and editing of informational and promotional materials printed or electronically generated communications developed for various audiences.

Develops written materials that include executive level briefings, event management procedures, informational and promotional materials e.g., captions for collections displays, facsimiles, brochures, fliers, press releases, announcements, and letters, etc.) coordination of staff for the division and other working documents. Reviews, revises or edits as needed the contributions of other subject matter experts.

Seeks input and approval of informational and promotional materials through the appropriate channels, exercising discretion and proactively raising the awareness of leadership around any items that may draw controversy.

Prepares recommendations, reports, memoranda, and other documentation associated with the development, production, and distribution of informational and promotional materials. Prepares and recommends specifications for layout, typography, and design. Creates and manages a repository of captions, display themes, and item lists of collection displays, programs, and special events that may be repurposed.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.

Requirements

Conditions of employment

Library of Congress employees are prohibited from using illegal drugs, including marijuana. The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library. In addition, past or current drug use and activities (e.g., selling or distributing) may deem you ineligible for employment.

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to perform program oversight and administration.**

Ability to provide consultation and liaison services.**

Ability to communicate in writing.**

Ability to present information orally.

Ability to communicate effectively other than in writing.

Education

There are no education requirements for this position.

Additional information

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid at step one of the grade.

The Library of Congress is an equal opportunity employer.

Applicants must submit a complete application package that is received by the closing date of this announcement.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation. For more information, please see:Vetting Process

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant’s college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of Equal Employment Opportunity at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial permanent appointments to the Library of Congress require completion of a one-year probationary period. Probationary periods served at other Federal agencies do not count toward this requirement.

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.

A “Not to Exceed" (NTE) status is used to identify an appointment with a specific ending date. However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.

You may preview questions for this vacancy.

Required Documents

Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant’s college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. The program does not accept certification from health care providers. For more information contact the Library's Office of Equal Employment Opportunity at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

How to Apply

Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position.

Please note, there is no page restriction to your resume, and you are allowed to upload a resume longer than two pages in the resume section within the application process. When the application system prompts, please proceed to the agency site to complete your application.

You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps.

Step 1: If you do not already have one, create a resume and upload it to your profile in the "Resume" section. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress.

Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your resume to ensure that it supports your responses to these questions.

Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements.

Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly.

Step 5: Hiring Management offers one option that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement.
You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation of the document uploaded and click on "Finished" to be returned to USAJOBS.

IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer. If you try uploading them individually, only the last one sent will be visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date.

Step 6: Click on "Finish" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement.

If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact jobhelp@loc.gov , no later than 4:00pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.

Agency contact information

Customer Service Center

Phone: 202-707-5620
Email: JobHelp@loc.gov

Address: LIBRARY OF CONGRESS
101 Independence Ave SE, Washington, DC 20540
Washington, District of Columbia 20540
United States

Next steps

Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications." You will receive final notification via e-mail when the vacancy has been filled.

Events Coordination Specialist Job in Washington, DC