Executive Assistant Job in Washington, DC

Vacancy No. 101-OMS-12790935-25-JR-NBU Department Veterans Benefits Administration
Salary $142,488.00 to $185,234.00 Grade 14 to 14
Perm/Temp Permanent FT/PT Full-time
Open Date 8/29/2025 Close Date 9/2/2025
Job Link Apply Online Who may apply Status Candidates
Locations:
Washington, DC


Summary

The incumbent serves as Executive Assistant to the Deputy Executive Director of the Office of Mission Support (OMS) within the Veterans Benefits Administration (VBA) in Washington, D.C. The Office of Mission Support oversees acquisition functions, policy development and procedures for VBA's activities in the areas of operations, Freedom of Information Act (FOIA), and custody and movement of Veterans' records.

This job is open to

Clarification from the agency

This vacancy announcement is open ONLY to current, permanent employees and current/former VA employees who are CTAP eligible.

Duties

Specific duties include:

  • The incumbent reports directly to the Deputy Executive Director of the Office of Mission Support and is responsible for the coordination of administrative activities and providing technical support to the Deputy Executive Director.
  • The incumbent independently develops detailed responses, outlines, talking points, briefings, or position papers on behalf of the Deputy Executive Director or other VBA front office regarding organizational issues to ensure VBA's position is in line with Agency and Federal policies. Directly supports the Associate Deputy Director leadership by responding to inquiries and data requests. Serves as OMS's primary point of contact for responding to and/or coordinating responses to OMS wide initiatives, requirements, and request for information. Additionally, gathers background material and develops speeches on a wide range of subjects for OMS to present to VA, service organizations and other stakeholders.
  • Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
  • The incumbent develops correspondence on behalf of the Deputy Executive Director and may provide alternate support to the Executive Director that communicate intent on key issues; develops and maintains briefings and papers that articulate the vision and direction; and provides analysis of and recommendations on vision and strategic guidance on a variety of topics in the direction of the executive or senior leadership. The incumbent maintains favorable relations with all other internal and external organizations interested in VBA processes, services, and benefits. The incumbent acts for the Deputy Executive Director in meetings and on task forces, working groups, and a wide range of matters other than those requiring specific, senior management engagement.
  • Maintains favorable relations with all other internal and external organizations interested in VBA processes, services, and benefits. The incumbent acts for the Deputy Executive Director in meetings and on task forces, working groups, and a wide range of matters other than those requiring specific, senior management engagement. The incumbent possess the knowledge to lead special focus groups and mission oriented solutions to resolve issues directed by the Executive and Deputy Executive Director of the Office of Mission Support.
  • Demonstrates comprehensive knowledge and experience serving as a team lead and representative in special focus working groups that plan and develop strategies and provide mission oriented solutions to resolve issues. Activities include coordinating the efforts of the group, and consolidating findings into a completed product (e.g., evaluation report, proposed changes in legislation or regulations, or recommended course of action). Expresses comprehensive and up-to-date knowledge of operational procedures used throughout the organization.
Work Schedule: Full time, Monday through Friday
Compressed/Flexible: Not Available
Telework: Available
Virtual: This is not a virtual position.
Position Description/PD#: Executive Assistant; GS-0301-14 PD# 39453-0
Relocation/Recruitment Incentives: Not Authorized.
Financial Disclosure Report: Not Required.

Requirements

Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements : https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement:09/02/2025.

TIME-IN-GRADE REQUIREMENT: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements.

To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). The grade may have been in any occupation, but must have been held in the Federal service. You must provide a copy of your most recent SF-50 that indicates proof of status, and shows Time in Grade (for example, you were a career or career-conditional employee) and identifies your position title, series, grade, step, salary, tenure, and type of service (Competitive or Excepted). If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must also submit your most recent promotion or within-grade increase in addition to your recent SF-50. If you previously held a higher grade, you must also submit any SF-50 showing that grade. DO NOT submit Award SF-50's and/or General Adjustment SF-50's as they cannot be used to prove time-in-grade.
  • For a GS-14 position you must have served 52 weeks at the GS-13 level.
MINIMUM QUALIFICATION REQUIREMENT: You may qualify based on your experience as described below:
GS-14 Grade Level:
  • Specialized Experience: 1 year equivalent to at least next lower grade level
  • For the GS-14: In addition to knowledge of the previous levels, assignments are independently planned and carried out with expert level of knowledge, evaluation and efficiency:
    • Applies expert knowledge to formulate new concepts, principles, and methods, and advise top agency management officials on the development and implementation of policy and procedures.
    • Essential knowledge qualifications include a demonstrated capacity for vision and forward thinking.
    • Expert ability to manage special projects from origin to completion and provide milestones, updates and reporting for successful project management.
    • Expert skills in the visualization of complex processes and procedures to facilitate communication of concepts, programs, projects, and systems to the senior leadership paired with presentation, persuasion, and team building skills.
    • Mastery experience with schedule management and prioritizing tasks.
    • Expert experience drafting and proofing written correspondence and responding to various stakeholders as submitted work has high-level review and scrutiny in grammar and spelling, and the content and context is prepared for executive-level concurrence in proper formatting without significant changes.
    • Applies the knowledge to lead special focus groups and mission oriented solutions to resolve issues directed by the Executive and Deputy Executive Director.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Full vs. Part-Time Employment: Full-time employment is considered to be at least 35 hours per week. Part-time experience will be credited on a pro-rated basis; when including part-time employment in your resume you must specify the average hours worked per week.
Physical Requirements: Position is sedentary.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

This job does not have an education qualification requirement.

Additional information

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer (TJO). Please visit the Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP), https://www.va.gov/EMPLOYEE/docs/The-Fair-Chance-to-Compete-Act.pdf

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Applicants who do not fully address the specialized experience needed for the position (as described above in the job announcement) in their resume will not be referred for consideration.

After you have met the minimum qualifications, you will be rated on the following competencies based on your application for this position:

  • Interpersonal Skills: Considers and responds appropriately to the needs, feelings, and capabilities of others; adjusts approaches to suit different people and situations.
  • Technical Competence: Uses knowledge that is acquired through formal training or extensive on the job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.
  • Problem Solving: Identifies and analyzes problems; uses sound reasoning to arrive at conclusions; finds alternative solutions to complex problems; distinguishes between relevant and irrelevant information to make logical judgements.
  • Communication: Oral and written communications are clear/convincing and organized for audience. Listens effectively; clarifies info as needed. Expresses facts and ideas in writing in a succinct and organizational manner.
  • Project Management: Applies principles, methods, or tools for developing, scheduling, coordinating, monitoring, evaluating, and managing projects and resources, including technical performance.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or an interview.

Required Documents

To apply for this position, you must provide a complete Application Package to include the documents detailed below. Your resume and supporting documentation will be verified. Failure to submit the documents as specified may result in loss of consideration for this job announcement.

  • Resume detailing specialized experience and competencies as they relate to this position.
    • For each position in your resume, you must specify the start and end dates (month/year) and a description of duties. If the position was Federal, you should also indicate the grade level. Resumes containing a general summary of all positions held, not specifying start/end dates, and/or not including documentation supporting Federal grade level(s) are insufficient to determine basic qualifications.
  • Your most recent NON-AWARD SF-50. The SF-50 must indicate proof of status and should identify your position title, series, grade, step, salary, tenure and type of service (Competitive or Excepted).
  • Your SF-50 reflecting when you entered your highest grade (e.g. Promotion, Appointment, etc.) in order to verify time-in-grade requirements.
  • CTAP documentation: RIF notice, SF-50 showing VA employee, and performance appraisal
Additional Documents accepted:
  • 2 most recent Annual Performance Appraisals (2021 & 2022) *required only if applying for a GS-15 position.
  • Documentation to be considered under non-competitive eligibility (if applicable) such as a member-4 DD-214, civil service preference letter, or Schedule A letter. [if offering applicants to bypass TIG]
  • CTAP documentation - RIF notice, SF-50 showing VA employee, and performance appraisal
Please use this checklist to make sure you have included all documents required for your application. You will not be contacted for additional information.

How to Apply

Complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 09/02/2025 to receive consideration. It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12790935.

  1. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
  2. Click Submit My Answers to submit your application package.
Click here for instructions on viewing your application status.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in the Job Opportunity Announcement.

Agency contact information

Jacob Rolon
Address
VBA Human Resources Center - Central Office
810 Vermont Ave NW
Washington, DC 20420
US

Next steps

Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

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Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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