Clarification from the agency

Open to U.S. Citizens/Nationals

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

• Plans, performs, and/or coordinates the most significant types of managerial assignments, encompassing all program and functional areas of the executive.
• Assists in the allocation of resources among the program office.
• Ensures goals, strategy and policies are clearly communicated to employees to achieve the desired results.
• Implements the executive's administrative and managerial decisions and assures accomplishment of the desired goals and objectives.
• Coordinates, develops, disseminates, and otherwise manages all communications from the assigned Executive Office.
• Ensures necessary commitments are accomplished and documented.
• Coordinates the timely development of materials for the executive's presentations before professional practitioner groups and agency executives.
• Prepares and coordinates Congressional and other high-level correspondence and briefing material.
• Attends leadership meetings and follows-up on action items.
• Monitors activities to ensure timeliness, consistency, and completeness; and reviews responses, reports, and memoranda to develop consolidated responses on behalf of the organization.

Conditions of employment

• Probationary Period - All newly appointed employees to the competitive (or excepted) service are subject to a probationary (or trial) period. During this time, your performance, conduct, and suitability for continued employment will be evaluated. You will not automatically convert to permanent status at the end of the probationary (or trial) period. Your supervisor must affirmatively determine that continued employment is in the best interest of the Federal service. If no certification is made before the probationary (or trial) period ends, your appointment will be terminated. You are encouraged to actively engage with your supervisor, seek feedback, and understand role expectations. Additional guidance and support will be provided during onboarding.
• Government Credit Card - Obtain and use a Government-issued charge card for business-related travel.

• U.S Citizenship - Must be a U.S. Citizen or National and provide proof of U.S. Citizenship.
• Selective Service Registration - Males born after December 31, 1959 are required to be registered with the Selective Service System or prove they are exempt from having to do so.
• Personal Identity Verification (PIV) - Must provide 2 forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. These documents must be unexpired original or certified copies.

Qualifications

Federal experience is not required. Experience may have been gained in the public sector, private sector or through Volunteer Service. One year of experience refers to full-time work; part-timework is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week, on your resume.

You must meet the following requirements by the closing date of this announcement.

SPECIALIZED EXPERIENCE GS-15: To be minimally qualified for this position you must have at least one (1) year of specialized experience equivalent to the next lower grade level (GS-14) in the Federal Government. Specialized experience is experience that is related to the work of this position and has provided you with the competencies required for successful job performance.

Specialized experience for this position includes:

• Experience serving as a trusted advisor to the executive on administrative, operational, and cross-organizational coordination matters impacting agency, corporation/company, or departmental priorities, being the central coordination point between the executive office, external partners and interagency or corporation/company partners on sensitive and high-priority matters, and representing senior leadership, as appropriate, and represent the executive in internal coordination meetings and senior-level discussions focused on execution, alignment, and operational follow-through.
• Experience with management principles, theories, and practices and their applicability to agency or corporation/company-wide programs, functions, objectives, and the development of long-term strategic plans incorporating short-term and long-term goals. Identify operational gaps, process inefficiencies, and coordination challenges; recommend and implement solutions to improve organizational effectiveness, responsiveness, and execution discipline.
• Experience communicating both orally and in writing with internal and external stakeholders to persuade implementation of substantial changes in agency or corporation/company resources and established procedures. Synthesize input from senior leadership, interagency partners, and/or external stakeholders into clear, concise, and actionable recommendations. Preparing agency directives, agency, corporation/company-wide policy statements, briefing documents, status reports, and other written guidelines and recommendations.
• Experience overseeing, coordinating and conducting the development of briefing material, presentations and negotiations on technical problems, outcomes, and recommendations to gain cooperation from top officials at federal, state, local, and non-government organizations to improve services provided, ensuring accuracy, consistency, and alignment with strategic objectives. Establish and maintain effective relationships to gain confidence and cooperation of supervisors, managers, and co-workers to accept proposals.
• Experience independently leading and managing high-visibility, cross-functional, time-sensitive, and complex initiatives, programs and projects, often of a confidential and technical nature, delegated by manager or executive, planning and directing workflow with competing priorities emerging day to day, ensuring alignment with executive intent and timely execution. Anticipate emerging issues, risks, and stakeholder concerns; proactively brief senior leaders or equivalent on matters requiring awareness, intervention, or decision and ensure continuity of operations within the executive office during leadership transitions, high-tempo periods, or emerging situations affecting organization wide operations.

• MINIMUM AGE REQUIREMENT: Minimum age for federal employment is 18 years old, or at least 16 years old and have:
  • Graduated from high school or been awarded a certificate equivalent to graduating from high school; or
  • Completed a formal vocational training program; or
  • Received a statement from school authorities agreeing with your preference for employment rather than continuing your education.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. Applicants who disqualify themselves will not be evaluated further.

You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

• Communication and Representation
• Decision Making
• Organizational Knowledge
• Project/Program Management
• Strategic Planning

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration.

Rating: Category rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three quality level categories, CAT A, CAT B or CAT C.

Referral: Eligible applicants rated in the highest category group, may be referred to a selecting official for consideration. Candidates, if required to participate in a selection interview (telephonic and/or in person at the discretion of the Selecting Official in accordance with hiring practices), will be interviewed in category group order. We will not reimburse costs related to the interview such as travel to and from the interview site

Veterans' preference is applied after applicants are assessed. Qualified preference eligibles who have a compensable service-connected disability of 10 percent or more (CPS, CP) are placed at the top of the highest category on the referral list (except for scientific or professional positions at the GS-9 level or higher). Remaining preference eligibles are placed above non-preference eligibles within their assigned category.

If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP), you must receive a rating of category CAT B to be rated as "well qualified" to receive special selection priority.

If you are selected, you will be subject to all requirements listed in the Requirements, Qualifications, and Additional Information sections of this announcement which includes, Prior Employment/Tax Checks, Fingerprint/Criminal History checks.

The following documents are required and must be provided with your application. All application materials, including transcripts, must be in English.
Incomplete or insufficient information may result in not being considered for the position, or not receiving special consideration for which you may be eligible.
Please view Application Preparation or How to write a resume for federal job.

1. Resume
… Your resume should:

• Be limited to two (2) pages. Applicants with resumes exceeding two-pages will be removed from consideration. We recommend utilizing a standard 8.5x11-inch document size, a sans-serif font such as Arial or Calibri with a font size no smaller than 10-point for the main text, and page margins of 0.5 inches. Applicants that attempt to circumvent the 2-page limit page limit, for example by materially reducing readability, will be deemed ineligible. If you update your application, only the most recent resume received (uploaded under the "Resume" document type) will be considered to determine qualifications.
• Include your name and contact information.
• Include relevant work experience - Employer Name, Job Title, Employment dates (start to end date or present), number of hours worked per week, and a brief description of duties that clearly demonstrate your qualifications. To receive full credit for work experience, you must include specific MM/DD/YYYY start and end dates for every position.
• Include pay plan, series, and grade (e.g., GS-0301-09) for all federal service jobs.
• Not include photographs, classified or sensitive information, SSN, encrypted/digitally signed documents, or other inappropriate content. Resumes containing prohibited information will be deemed ineligible.
• Not include embedded links as they will not be opened or considered when determining qualifications.
• Not include personal information such as age, sex, religion, race, or disability.
• Not include specialized experience copied from the announcement or position description, as this is not a demonstration of your experience.

• For positions with an education requirement, or if you are qualifying for this position based on education or training, submit a copy of your transcript(s) or equivalent. An official transcript(s) will be required if you are selected.
• High School Diploma (or equivalent) - If you are 16 or 17 years of age, you MUST submit documentation of graduation from high school (or equivalent); OR completion of a formal vocational training program; OR statement from school authorities agreeing with your decision to pursue employment rather than continuing your education.

• MUST submit a copy of your DD-214 (Member 4 copy), or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs showing dates of service and type of discharge.
• If you are serving under active duty, provide certification from the Armed Forces that you will be discharged or released within 120 days from the date of certification. The certification must indicate your dates of service, rank and that you will be separated under honorable conditions.
• 10-point preference eligible - Submit an Application for 10-point Veteran Preference, SF-15, along with the required documentation listed on the back of the form if you are a 10-point preference eligible. For more information on claiming veterans' preference view here.

• Review and submit the required documentation as oulined under CTAP/ICTAP

• Submit a copy of your most recent SF-50 (Notification of Personnel Action) or equivalent personnel action form which shows your grade and competitive service status.

Next steps