Executive Assistant

Clarification from the agency

Open to the public

Job Summary:

The Office of the Chief Administrative Officer (CAO) provides operations support services and business solutions to the community of 10,000 House Members, Officers and staff. The CAO organization comprises more than 800 technical and administrative staff working in a variety of areas, including information technology, finance, budget management, human resources, payroll, child care, food and vending, procurement, logistics and administrative counsel.

This position is located in the Immediate Office, Office of the Chief Administrative Officer (CAO), U.S. House of Representatives (House). Within the Immediate Office, Business Continuity and Disaster Recovery (BC/DR) provides contingency planning and operations support, as well as improvements and enhancements to technical infrastructure, systems, information security, emergency communications, and business continuity capabilities of the House. This position serves as the Executive Assistant.

Key responsibilities include providing day-to-day executive level, confidential administrative support for the Chief Continuity Officer, Director of Continuity Operations, and Director of Continuity Plans, as required. The Executive Assistant is responsible for Preparing, reviewing, and editing sensitive and confidential reports, memoranda, correspondence, and technical documentation. 

The position does not have day-to-day supervisory/managerial responsibilities.

Primary Duties/Responsibilities:

• Maintains personal and/or CAO correspondence, administrative workflow, records management, project management, and other appropriate tracking control systems/logs.
• Coordinates with and keeps management informed of all relevant workplace issues and initiatives, specific work activities, and policy, procedural, and process initiatives or changes.
• Provides general assistance, coordination, guidance, and recommendations, and receives adequate instruction, feedback, and guidance from senior management regarding sensitive and confidential issues.
• Maintains weekly and monthly calendar(s) for the Chief Continuity Officer and other senior management’s daily schedules as assigned; schedules appointments, meetings, conferences, and teleconferences as requested.
• Receives and provides assistance to customers and office visitors in a courteous, polite, and professional manner; plans and facilitates appropriate professional protocol as required.
• Routes and tracks correspondence and technical inquiries to appropriate CAO and/or other House offices.
•  Works closely with the Senior Manager, Resource Management and acts as a liaison with other CAO organizations, as needed.
•  Plans and coordinates miscellaneous office services, to include the development, implementation, and monitoring of internal practices and procedures necessary for executive office support.
• Performs other official duties and special projects as assigned.

Conditions of employment

• USAJobs Conditions of Employment

Qualifications

Qualifications

Minimum:

• Bachelor’s degree in a discipline related to the position or an equivalent level of professional work experience.
• 3-5 years of relevant professional administrative experience required; 7-9 years preferred.
• Valid driver’s license is required.

Preferred:

• Senior level professional administrative experience preferred.
• Experience working in the Legislative Branch environment preferred.

Knowledge, Skill, and Ability (KSA) and Competency Requirements:

• Knowledge of and ability to work with Microsoft Office Suite, including Microsoft Visio and Teams. 
• Knowledge of the Legislative Process and the Legislative Environment.
• Strong oral and written communications skills.
• Ability to review, understand, and retain knowledge of House Rules, Committee and CAO policies and procedures.
• Ability to analyze problems, evaluate viewpoints and proposals, and recommend appropriate solutions/changes.
• Ability to establish effective working relationships with senior staff and other high ranking officials.
• Ability to handle sensitive and confidential matters with tact and exercise judgment and discretion.
• Proven problem solver with strong enthusiasm for the mission.

Physical Requirements:

• Must be willing to occasionally travel, potentially with limited notice, and perform contingency operations. This would include the ability to lift (up to 50 pounds) and load equipment.

Security Requirements:

• This position requires that the applicant obtain and maintain an applicable U.S. Government Top Secret security clearance, which requires U.S. citizenship. We will not submit your application for a clearance unless you are a U.S. citizen.

**Continued employment is contingent upon satisfactorily completing a criminal history records check (or other applicable security clearance) and a pre-employment drug-test (pre-identified position only).

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated using a structured interview process.

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