Executive Assistant (Pathways Recent Graduate)

Clarification from the agency

Open to individuals eligible for appointment under the Pathways Recent Graduates Program who have completed a qualifying degree, certificate, or career or technical education program within the previous two years. Certain veterans may have an extended eligibility period as provided by law and regulation.

Some of the major duties you will perform include but are not limited to the following:

• Manages the executive's calendar, schedules meetings, resolves conflicts, and coordinates appointments and events.
• Coordinates travel arrangements, prepares itineraries, and assists with travel-related administrative requirements.
• Reviews and prepares correspondence, reports, briefing materials, and other documents for executive-level use.
• Serves as a liaison with internal and external contacts to coordinate meetings, requests, and administrative matters.
• Tracks assignments, projects, and action items; monitors deadlines and follows up to support timely completion.
• Performs research and gathers, organizes, and analyzes information to support executive decision-making and office operations.

Conditions of employment

• Must provide proof of U.S. Citizenship or Foreign National who meets both Immigration and Annual Appropriations Laws.
• Appointment subject to background investigation and favorable adjudication.
• Males born after 12-31-59 must be registered for Selective Service.
• Direct Deposit participation required.
• Successfully pass the E-Verify employment verification check. To learn more, visit www.dhs.gov/EVerify/.
• Recent Graduates will be required to sign a Pathways Recent Graduate Participant Agreement.
• Recent Graduates must receive at least 40 hours of formal training directly linked to their employment field.
• Recent Graduates will enter a formal training program with a mentor and execute an Individual Development Plan outlining training requirements and program expectations.
• You cannot hold an active real estate license; nor can you have an interest or hold stocks in firms with interest in Federal Land.

As a condition of employment for accepting this position, the duration of the Recent Graduates excepted service appointment is counted as a trial period. During this time, your fitness and whether your continued employment advances the public interest will be evaluated.

This trial period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Under applicable law, the employment of an individual serving a trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated.

Upon completion of your trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

Recent Graduate Requirement:
You must apply for a Recent Graduate position within two (2) years of completing a qualifying educational program, i.e., within the previous two (2) years, the Recent Graduate must have completed a qualifying associate, bachelors, masters, professional, doctorate, vocational, or technical degree or certificate from a qualifying educational institution. Except as provided for in bullet below, an application will be considered only if it is received no later than two (2) years from the date all requirements for a qualifying degree or certificate were met.

Exceptions are made for veterans, as defined in 5 USC 2108, who, due to military service obligations, were precluded from applying to the Program during the two-year eligibility period described above. These individuals have a full two-year period of eligibility upon their release or discharge from active duty. In no event, however, may their eligibility period extend beyond six years from the date on which they completed their academic requirements.

All qualifications must be met by the closing date of this announcement-11/03/2026.

To receive credit for experience, your resume MUST state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience. Failure to adequately provide information needed to determine number of hours worked in each position may result in that time not being credited when evaluating qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the full and/or part-time hours requirement as the service dates will be reflected.

In addition to being a recent graduate, to qualify for this position at the GS-09 grade level you must meet one of the below requirements:

• Specialized Experience Requirement: you must possess at least one full year of specialized experience equivalent to the GS-7 level in the Federal service (obtained in either the public or private sectors). Specialized experience is defined as demonstrated experience: providing administrative support to an office or organization; coordinating schedules, meetings, travel, or other administrative activities; preparing or reviewing correspondence, reports, or other written materials; and tracking assignments, projects, or action items to ensure established deadlines are met.
• Education: Successful completion of a master's or equivalent graduate degree or two full years of progressively higher-level graduate education leading to such a degree. You must include transcripts. -OR-
• Combination of education and experience: To combine education and experience, first determine the percentage of graduate education you have completed in excess of one full year of graduate-level education toward the two years required for the GS-9 level. Then take the number of months of qualifying specialized experience and divide by 12 months. Add the percentages together. The total must equal at least 100 percent to qualify.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated based on your application materials (e.g. resume, supporting documents), the responses you provide on the application questionnaire, and the result of any additional assessment(s) required for this position.

Your resume must not exceed 2 pages. Only the document submitted as the "Resume" under the Documents section will be used to determine your qualifications/eligibility and for rating purposes. In the event you submit more than one resume, only the latest submission will be reviewed.

Candidates will be rated and ranked using Category Rating procedures. These procedures place candidates with veteran's preference above non-preference eligibles within each category. Veterans with a service-connected disability of at least 10 percent are listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher. Under Category Rating, candidates will be rated and ranked into the following categories: .

• Best Qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors and are highly proficient in all requirements of the job and can perform effectively in the position.
• Well Qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors and are proficient in most of the requirements of the job.
• Qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors and are proficient in some, but not all of the requirements of the job.

In addition to the application and application questionnaire, this position requires successful completion of the USA Hire Assessment, if required.

You will be assessed in the following competencies (knowledge, skills, abilities, and other characteristics): Attention to Detail, Customer Service, Decision Making, Flexibility, Integrity/Honesty, Interpersonal Skills, Learning, Reading Comprehension, Reasoning, Self-Management, Stress Tolerance, and Teamwork

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration.

Providing false or misleading information on your resume or supporting documentation may result in removal from consideration or other action consistent with applicable federal hiring regulations. Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.

The following documents are required and must be submitted by 11:59 PM (ET) on 11/03/2026 - unless otherwise stated in this vacancy announcement:

1. Resume which includes a list of all significant jobs held and duties performed, with dates in month-year format (include month/day/year format if needed for 52 weeks of experience), and indicate hours worked per week (or full-time). Your resume must clearly show how long you have held each grade/rank. Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. The minimum font size is 10-point for all body text. All resumes must maintain a minimum 0.5-inch margins on all sides to ensure readability and prevent excessive content compression. Including supplemental pages or attachments disguised as resume extensions are prohibited and will not be reviewed to determine your eligibility/qualifications. Your 2-page resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements. If you have federal experience, you should include series, and grade for each position held, and if experience is part of a career ladder position, you must clearly distinguish the job duties and length of time working for each grade level. More information on how to write a Federal Resume: https://help.usajobs.gov/faq/application/documents/resume/what-to-include
2. Complete All Required Assessment(s).
3. All college transcript(s). Please submit both undergraduate and graduate level transcripts, as applicable.
4. Veterans Preference Documentation, if applicable. Veterans must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (member 4 copy) or other Documentation of Service and Separation under Honorable Conditions, as listed on the SF15. If you are a Disabled Veteran, Purple Heart Recipient, or Parent or Spouse of a Disabled or Deceased Veteran, you must submit all additional proof required by the SF15, and if applicable, a completed SF15. You may request a copy of your Department of Veterans Affairs letter from www.va.gov/records/ or call 1-800-827-1000. If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active-duty service, 5) any campaign or expeditionary medals received, & 6) dated within 120 days of your separation.

Failure to submit any of the above-mentioned required documents will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from all documents.

Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices.

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