Clarification from the agency

Status Candidates (Merit Promotion and VEOA Eligibles).

As a Executive Management Specialist GS-0301-11, your typical work assignments may include the following under supervision:

• Managing the ED's calendar and scheduling appointments for meetings, conferences, social functions, and speaking engagements.
• Serving as the main attendant for front desk coverage and preparing Chambers and the executive conference room in advance of monthly Commission meetings and other special meetings.
• Serving as property custodian, responsible for tracking the agency's assets, ensuring excess property is identified annually and properly disposed, and reports are readily available.
• Serving as the agency's travel arranger and timekeeper.
• Assisting the Agency Record's Officer in ensuring agency compliance with NARA regulations and guidance.
• Managing common administrative tasks such as parking and transit programs, procurement requests, maintaining work logs and emergency contact lists, and assisting with safety & logistical activities.

Conditions of employment

• Must be a U.S. Citizen or National
• Males born after 12-31-59 must be registered for Selective Service
• Résumé and supporting documents (See How To Apply)
• Suitable for Federal employment, as determined by background investigation
• May be required to successfully complete a probationary period

Qualifications

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. Also, applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
See the Required Document section below for more information regarding the SF-50s needed to verify time-in-grade.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/25/2026.
You must have at least one full year of specialized experience equivalent to the GS-09 level in federal service or its non-federal equivalent.
SPECIALIZED EXPERIENCE is:

1. Providing executive-level support to senior leadership, including managing an executive's calendar and schedule, preparing daily briefing materials, coordinating meetings, arranging travel, and facilitating communication between stakeholders to ensure timely and effective decision-making.
2. Independently performing a variety of administrative and programmatic processes such as timekeeping, arranging travel, procurement, and other facility and logistical tasks with the use of automated systems (GovTA, WebTA, CitiManager, Concur, Go.gov, etc).
3. Providing high quality customer service and demonstrating the ability to organize multiple tasks efficiently and thoroughly.

or
A master's or equivalent degree in a related field (e.g., Business, Public Administration, etc.) or, two full years of progressively higher graduate education leading to such a degree, or an LLB of J.D. in a related field (e.g., Business, Public Administration, etc.).
or
A combination of specialized experience as described in A and education as described in B which when combined equal 100% of the requirements. (To calculate your percentage of education, divide the total number of your graduate semester hours by 18 or your school's definition of one year of study. To calculate your percentage of qualifying experience, divide your total number of months of qualifying experience by 12. Now, add the two percentages together. The sum of the percentages must equal at least 100%. For example, if you had 9 months of specialized experience equivalent to the GS-07, then you would have 75% of the required experience. If you also had 9 semester hours of creditable graduate level education, then 9 divided by 18 is 50% of the required education, and therefore, 75% + 50% = 125%. You would qualify for this position).

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. Applicants who disqualify themselves will not be evaluated further. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

• Your ability to display a high level of initiative, effort, and commitment towards completing assignments in a timely manner with minimal supervision in a responsible way.
• Your knowledge of planning, coordination, and execution of administrative functions.
• Your customer service skills and your ability to anticipate the needs of your customers and your commitment to continuous improvement.
• Your ability to manage and organize information, determine its importance and accuracy and communicate it by a variety of methods.
• Your knowledge and skill in the use of database management systems and software to performs administrative duties and to store, organize, retrieve and secure data.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration.
Rating: Your application will be evaluated in accordance with the agency's Merit Promotion Plan. A quality group rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three quality level groups, Best Qualified (95), Highly Qualified (85) and Well Qualified (75).
Referral: Eligible applicants rated in the highest quality group, may be referred to a selecting official for consideration. Candidates, if required to participate in a selection interview (virtually and/or in person at the discretion of the Selecting Official in accordance with hiring practices), will be interviewed in quality group order.
Performance Appraisal and Awards - Will not be used in determining your overall rating. Any performance appraisal/evaluation and award documentation you provide may be forwarded to the selecting official for consideration during the overall review process.
If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP), you must receive a score of "Highly qualified" to receive special selection priority.

To apply for this position, you must submit a complete Application Package which includes:

1. Your resume should:

• Be limited to two (2) pages. Applicants with resumes exceeding two-pages will be removed from consideration. We recommend utilizing a standard 8.5x11-inch document size, a sans-serif font such as Arial or Calibri with a font size no smaller than 10-point.
• Include your name and contact information.
• Include relevant work experience - Employer Name, Job Title, Employment dates, number of hours worked per week, and a brief description of duties that clearly demonstrate your qualifications. To receive full credit for work experience, you must include specific MM/YYYY start/end dates for every position.
• Include pay plan, series, and grade for all federal service jobs.
• Do Not include photographs, classified or sensitive information.
• Do Not include embedded links as they will not be opened or considered when determining qualifications.
• Do Not include personal information such as age, sex, religion, race, or disability.
• Do Not include specialized experience copied from the announcement or position description, as this is not a demonstration of your experience.

2. Other supporting documents:

• Cover Letter, optional
• College Transcript(s), if qualifying based on education
• Most recent SF-50, "Notification of Personnel Action" showing you are/were in the competitive service and the highest grade or promotion potential held (if applying as a status candidate with current or former Federal Service)
• Most recent Performance Appraisal, if applicable
• DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities
• Noncompetitive appointment authority documentation, if applicable
• Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)

Next steps