Duties
The United States Space Force (USSF) Headquarters Space Force Command at the Pentagon is searching for an Executive Support Specialist (NH-0301-02, GS 5 to 11 equivalent).
Description:
Are you an out-going or innovative person who thrives in a fast-paced, ever-changing environment? Are you a change agent that knows how to drive mission changes? Are you a self-starter with a can-do attitude? If so, the Department of Defense's newest military branch, United States Space Force's (USSF) is looking for you to join our premier team!
In this pivotal role, the employee expertly plans, organizes, and oversees the workflow management and administrative duties for the Chief Operations Officer, ensuring that operations run smoothly and efficiently. With a keen understanding of organizational goals, they align directorate objectives with customer needs, all while effectively communicating complex information in a clear and confident manner. This individual meticulously balances workload across subordinate units, providing guidance on a range of administrative issues, and ensures optimal use of resources to meet both organizational and installation requirements. They are adept at scheduling and coordinating activities among various installation and functional area organizations, cultivating strong relationships with Directors, Commanders, and Division Chiefs. Their proactive involvement in special projects and initiatives not only includes analyzing facts and preparing comprehensive reports but also extends to offering strategic recommendations for unresolved issues. As a senior civilian in the directorate, they take the lead in long-term planning, setting milestones for critical projects, and serving as a key advisor to the Director, all while keeping the team informed of relevant developments that impact mission fulfillment. Their role is integral in fostering continuity of management and providing expert guidance across all program aspects, ensuring that both quality and efficiency remain at the forefront of operations.
The ideal candidate should possess the following: Bachelor's degree with prior experience in supporting a senior executive or team; Adaptable in changing environments; Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel); Exceptional writing, editing, and proofreading skills. Familiarity with the Department of Defense or Department of the Air Force is a plus; Excellent organization and time-management skills
Key Skills and Abilities:
1. In-depth knowledge of administrative regulations, principles, processes and documentation procedures; ability to interpret policy and procedures applicable to configuration and data management and tailor support programs to specific requirements.
2. Ability to schedule, coordinate, and react to changes in/to leadership processes.
3. Knowledge of directorate processes.
4. Ability to analyze and improve work process.
5. Ability to communicate effectively both orally and in writing to prepare and present briefings, coordinate planning efforts and manage program activities.
6. Ability to research, analyze, interpret and apply rules, regulations and procedures to a variety of situations and to recommend timely and economical solutions.
7. Ability to plan and organize work and coordinate with other disciplines.
Requirements
Conditions of Employment
- U.S. Citizenship Required
- This position is on-site and eligible for situational telework, 2-4 days per pay period. Employee must reside within commuting distance of worksite. Schedule and percentage will be determined by leadership, employee, and the situation.
- PCS is authorized; Incentives are not authorized.
- Employee must be able to obtain and maintain a Top-Secret w/SCI clearance.
- This is a drug testing designated position. The incumbent is subject to pre-employment drug testing as a condition of employment, and participation in random drug testing.
- Required to handle and safeguard sensitive and/or classified information in accordance with regulations to reduce potential compromise; must obtain and maintain the appropriate security clearance for the position.
- Must be available to participate in Government mandated and/or required training to achieve/maintain proficiency.
- May be required to travel by military or commercial aircraft within CONUS or to downrange sites in the performance of Temporary Duty Assignments (TDY).
- Incumbent may be required to perform other duties as assigned.
- Resumes are to be limited to no more than 5 pages. Position will be closed after 5 business days or after 75 applications are received.
Qualifications
The 0301 series does not have an individual occupational requirement that must be met. You can view the experience level requirements here. Please scroll down to the 3rd section titled Administrative and Management Positions.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Knowledge, Skills and Abilities (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies as related to the series and grade of the position being filled. Final qualifications determinations will be assessed based on OPM's General Schedule Qualifications Standards found here:
Interviews: You will be contacted by e-mail and/or telephone if your application is identified as qualifying for a position being filled. An interview may be conducted. If interviewed, you will be asked to address the same knowledge, skills, abilities and/or competencies used to initially qualify your application for the position.
Required Documents
Resume: You must submit a resume that provides:
- Personal information - your full name, email and mailing addresses, phone number
- Education information - the name of the school and the dates you attended
- Work experience - paid and unpaid work with the following information:
- Job title
- Detailed duties and accomplishments
- Employer's name and address
- Supervisor's name and phone number
- Starting and ending dates (If actual dates are not known, provide your best-estimated timeframes.)
- Hours per week
- Salary, if applicable
- Other qualifications - skills, certifications/licenses, honors, awards, special accomplishments, and job-related training courses
College Transcripts (if applicable): Please see the Education section of this announcement for detailed information about transcripts.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
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