Summary
This position is located in the Support Services Division (SSD) at a VA Regional Office (RO). The incumbent serves as a Financial Accounts Technician (FAT) under the supervision of the Supervisory Financial Administrative Specialist and performs accounting, civilian payroll, and accounts receivable functions in accordance with applicable laws, regulations, policies, and procedures.
This job is open to
Clarification from the agency
This vacancy is open ONLY to current, permanent Facility Employee's (Facility) of St. Petersburg, FL, Huntington, WV, or Roanoke VA Veterans Benefits Administration (VBA) Regional Offices and Veterans Affairs (VA) T5 Career Transition Assistance Plan (CTAP) eligible.
NOTE: Please be advised, ONLY current Facility employees are eligible to apply ONLY to their current Facility location. (i.e. current St. Petersburg, FL employees are eligible to apply ONLY to St. Petersburg, FL location).
Duties
This position is located in the Support Services Division (SSD) at a VA Regional Office (RO). The incumbent serves as a Financial Accounts Technician (FAT) under the supervision of the Supervisory Financial Administrative Specialist and performs accounting, civilian payroll, and accounts receivable functions in accordance with applicable laws, regulations, policies, and procedures.
- Prepares audits of benefit awards; processing fiscal transactions-including one-time special payments and out of system payments to bring accounts to current status.
- Communicates with Veterans and their beneficiaries, as well as other governmental agencies, in person, by telephone or through written communication.
- Processes check tracers for Veterans and their beneficiaries for claims of non-receipt and initiates reclamation action when necessary.
- Examines expenditure vouchers prior to payment to assure that existing laws and regulations authorize the expenditure and that the amount is in compliance with set schedules.
- Ensures that vouchers are certified, appropriate documentation is attached, and the computations are mathematically correct having the authority to suspend or disallow payments when the criteria for payment is not met.
- Reviews and analyzes financial statements from the debtor, information in claims folders, and other correspondence associated with debts and prepares appropriate documents.
- Acts as a liaison with financial departments to answer overpayment inquiries from Veterans or their beneficiaries.
- Utilizes the payment information systems to determine interest and monthly payment disbursement.
- Analyzes all incoming mail to the Finance Section and correctly classifies documents for processing.
- Maintains and compiles info. for required monthly, quarterly, semi-annual, annual, special, and/or one-time reports, including workload reports.
- Maintains a system of accounting records for all financial management system transactions within the Regional Office.
- Posts and maintains manual and computerized ledgers and related subsidiary journals and journalizes corrective actions for erroneous conditions.
- Prepares all necessary documents for transfer of funds, whether intra-agency or inter-agency, and prepares budgets reports.
- Researches, interprets, and verifies which appropriation and general ledger accounts to establish for input.
- Makes necessary payroll adjustments, including leave record adjustments, and input info into Personnel and Accounting systems.
- As agent cashier performs research through several computerized programs to ID the benefit payment system where the debt resides to avoid unassociated deposits.
Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.
Work Schedule: Monday - Friday 8:00am - 4:30pm
Compressed/Flexible: Hours may vary to effectively carry out the mission.
Telework: Available
Virtual: This is not a virtual position.
Position Description/PD#: 37340A, 37341A, 37342A
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
Requirements
Conditions of Employment
- You must be a U.S. Citizen to apply for this job
- Selective Service Registration is required for males born after 12/31/1959
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/29/2024.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.
For a GS-05 position you must have served 52 weeks at the GS-04.
For a GS-06 position you must have served 52 weeks at the GS-05.
For a GS-07 position you must have served 52 weeks at the GS-06.
The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.
You must provide a copy of your most recent SF-50, "Notification of Personnel Action" showing that you are in the competitive service and the highest grade or promotion potential held. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate that you possess (1) year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates (1) year time-in-grade. General Adjustment and Award SF-50's alone, cannot be used for time-in-grade verification purposes.
You may qualify based on your experience and/or education as described below:
For the GS-05:
- Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Specialized experience is defined as experience in a payroll/accounting systems, approving vouchers, financial audits or monitoring a budget system ensuring expenditures are in compliance with applicable laws and regulations.
- Entering requests into various systems
- Timekeeping
- Computing pay requests through after Supervisor validates research of technical manuals
- Processing actions under strict supervision
- Awareness of payroll systems and actions required to input, correct and obtain information. OR,
- Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed a 4-year course of study leading to a bachelor's degree. OR,
- Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond combination of specialized experience s described and education as described and when combined equal 100% of the total requirement.
For the GS-06:
- Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Specialized experience is defined as experience in a payroll/accounting systems, approving vouchers, financial audits or monitoring a budget system ensuring expenditures are in compliance with applicable laws and regulations:
- Computing pay requests through independent research of technical manuals.
- Processing recurring, official pay adjustment documents.
- Familiarity with automated payroll systems and actions required to input, correct and obtain information.
- Advising on pay plans and retirement systems in accordance with company guidelines/regulations.
- Providing technical advice to all employees regarding payroll, time and leave matters.
There is no educational substitution at this grade level.
For the GS-07:
- Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Specialized experience is defined as experience in a Federal payroll/accounting systems, approving vouchers, financial audits or monitoring a budget system ensuring expenditures are in compliance with applicable Federal laws and regulations. Examples of specialized experience would include:
- Performing quality reviews of Federal pay request actions.
- Researching and troubleshooting unusual or one-of-a kind Federal pay adjustments.
- Extensive knowledge of various Federal pay systems to include advising employees on Federal guidelines for pay plans and retirement systems.
- Auditing and reconciling various advanced payroll reports.
- Providing senior-level technical advice to Federal employees regarding payroll, time and leave matters.
There is no educational substitution at this grade level.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: Sedentary.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education
There is no educational substitution at GS-06 or GS-07 grade level.
For the GS-05, a transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
You will be rated on the following Competencies for this position:
- Communications: Effectively expresses information to multiple audiences through clear, convincing oral and written communications; demonstrates logical thinking when describing facts and concepts, and shapes communications to meet the needs of a specific audience; actively listens to others and demonstrates understanding of their comments and/or questions.
- Technical Competence: Knowledge of how to perform one's job. Refers to specialized knowledge that is acquired through formal training or extensive on-the-job experience.
- Arithmetic/Mathematical Reasoning: Performs computations such as addition, subtraction, multiplication, and division correctly; solves practical problems by choosing appropriately from a variety of mathematical techniques such as formulas and percentages.
- Financial Systems: Knowledge of the standards, architecture, and specifications of automated financial systems, including source documents, system flows, system interfaces, and related internal controls.
Required Documents
To apply for this position, you must provide a complete Application Package which includes:
The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), or CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
- Resume
- Separation Notice (RIF)
- SF-50/ Notification of Personnel Action
- Transcript
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 06/29/2024 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12447109.
- To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
- Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.
Next steps
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
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