Clarification from the agency

U.S. citizens who are enrolled or accepted for enrollment on at least a half-time basis in accredited educational institutions.

This excepted service position is being filled under the provisions of the Pathways Internship Program, which is designed to provide students enrolled in educational institutions, from high school to graduate level, with paid work opportunities. The program allows students to be exposed to the work of the government through federal internships while pursuing their degrees. The internship also provides federal managers a ready source of student employees and potential permanent employees upon completion of the program requirements.

This position is not a routine telework position or summer internship. Selected applicants will be required, per mission requirements, to physically report to the DOJ OIG office location in which they are assigned and can work the duration of their academic career.

If selected for this appointment as General Administrative and Office Services Intern with the Audit Division, you will gain access to invaluable work experience as part of a well-respected team that is responsible for conducting reports on, and tracking the resolution of performance, financial, and information security reviews and audits of organizations, programs, and functions within the Department.

If you are selected as a General General Administrative & Office Support Intern, your responsibilities would include, but would not be limited to:

• Identifying data required for use in the management and direction of programs.
• Coordinating assigned activities in support of program operations.
• Identifying various resources (e.g., staffing equipment) required to support program operations.
• Researching and investigating new or improved business and management practices for application to agency programs or operations.
• Using office automation software to produce a variety of materials, such as spreadsheets, plans, procedures, memoranda, letters, charts, database, travel requests, and presentations from rough drafts.
• Answering the telephone and greeting visitors, answering questions not requiring significant technical knowledge, and referring technical questions to the appropriate staff member.
• Performing other administrative and management support assignments. Using word processing software to type letters, memoranda, reports, etc. from handwritten or rough drafts, marked-up copy, and oral instructions into final, error-free copy. Ensuring correct punctuation, spelling, capitalization, and grammar and verifying the format conforms to OIG regulations, style manuals, and office procedures.
• Assembling data and using database or spreadsheet software to enter, revise, sort, or calculate and retrieve data for standard reports.
• Assisting in establishing and maintaining an extensive high- volume suspense tracking system.
• Receiving and reviewing incoming mail, reports, and other documents for distribution to appropriate staff according to established procedures and knowledge of organization.
• Maintaining existing office files and establishing new filing systems, as needed.

Conditions of employment

• You must be a U.S. Citizen or National.
• You must be able to pass a background investigation and credit check and drug testing. You will be subject to random drug testing.
• You must be registered for the Selective Service, if applicable.
• You must meet all qualification requirements by the closing date of this announcement. Your application package must support your responses to the questionnaire.
• You will be required to work a minimum of 16 hours a week during the school year.
• If selected you must complete and sign a Pathways Participant Agreement and will be required to provide the OIG Pathways Program Officer with a copy of your transcript verifying continuous enrollment, GPA and grade requirements each semester.
• You must maintain a GPA of 3.0 or better for the duration of this internship (failure to meet this requirement will result in immediate termination).
• The student will participate in an OIG-wide mentorship program.

Qualifications

As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period OR 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

- Your performance and conduct
- The needs and interests of the agency;
- Whether your continued employment would advance organizational goals of the agency or the Government; and
- Whether your continued employment would advance the efficiency of the federal service.

Upon completion of your probationary period OR trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Basic Qualifications

• Must be at least 16 years of age.
• Must be enrolled or accepted for enrollment in a technical or vocational school, 2-year or 4-year college or university, graduate or professional school, at a qualifying educational institution on a half-time or full-time basis.
• Must be in good academic standing with a cumulative GPA (grade point average) of 3.0 or better (must provide a transcript and proof of enrollment/acceptance letter); these standards will be in effect for the duration of the internship.
• Must maintain enrollment/continue education throughout the duration of employment under the Pathways Program.

Minimum Qualifications: In addition to meeting the Basic Qualifications stated above, you must also meet the minimum qualifications for the appropriate grade level, or applicable general or specialized experience, or a combination of both.

To qualify for the GS-4 level, you must have completed 2 full academic years of post-high school education or an Associate Degree (one year of full-time academic study is defined as 30 semester hours or 45 quarter hours in a college or university; or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school).

To meet the minimum qualifications with experience at the GS-4 grade level, you must have 1-year of general experience.

• General experience is defined as progressively responsible clerical, office, or other work that indicates the ability to perform the duties of General Office and Administrative Support Intern. Examples of general experience include: filing materials in alphabetical or chronological order; operating a copier machine; collating and stapling materials; producing a variety of written documents utilizing various word processing software functions; securing information from files and related sources.

To meet the minimum qualifications with experience at the GS-5 grade level, you must have 1-year of specialized experience.

To qualify for the GS-5 level, you must have completed 4 academic years of post-high school education leading to a Bachelor's Degree or equivalent degree.

• Specialized experience is defined as progressively responsible clerical office support work that indicates the ability to perform the duties of the position. Examples of specialized experience include: reviewing documents for accuracy and completeness; typing and formatting correspondence and forms; obtaining information from files or general reference sources; taking messages and scheduling appointments; performing routine administrative functions.

This vacancy may be used to fill other similar and/or comparable positions throughout the agency within the stated duty station.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. You will be evaluated through the following assessment process:

USAHire Assessment: Applicants will be required to complete a USAHire Assessment. This assessment is online and measures the following competencies:

• Attention to Detail
• Flexibility
• Interpersonal Skills
• Learning
• Problem Solving
• Self-Management
• Technology Application

You will not be considered for the position if you score below the cut score or fail to complete the USAHire assessment.

Resume/Transcript Review: Your resume will be reviewed to determine your technical qualifications. Applicants found to meet the requirements will be eligible to proceed to a qualifying interview.

Qualifying Interview: Applicants who pass the resume/transcript review will be assessed via an interview.

For Category Rating: At the conclusion of the assessment process, qualified candidates will be placed into one of three categories. Qualified, Well Qualified and Best Qualified.

Qualified Category = Meets the basic qualifications requirements described in the "Qualifications" section of this announcement and demonstrates proficiency in the Competencies. (This category must be met to be considered under ICTAP procedures)

Best Qualified Category = Meets the basic qualifications requirements described in the "Qualifications" section of this announcement and excels in the Competencies. The category assignment is a measure of the degree in which your background matches the competencies required for this position.

The Category Rating Process does not add veterans' preference points or apply the "rule of three," but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and have a compensable service-connected disability of at least 10 percent or higher will be listed in the highest quality category.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. If your resume or transcript is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.

To preview the application questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12909241

If you are found to be among the top candidates, you will be referred to the selecting official for further employment consideration. More than one selection may be made from this vacancy announcement.

• Resume:
  • Your resume must not exceed two (2) pages. If your resume exceeds the two-page limit, you will be removed from consideration for this announcement. The resume and required supporting documentation should provide the minimum qualifications and relevant experience for the announced position. Experience refers to paid and unpaid experience, including volunteer work done through national service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, and social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. If multiple resumes are submitted by an applicant, only the last resume submitted will be reviewed for qualifications and referred for selection consideration, if eligible.
• An unofficial college transcript (Note: If you are selected for this position, official transcript(s) will be required prior to your first day.)
• Veterans' Preference documentation (if applicable)
  • If you are a veteran and you are claiming 5-point veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility.
  • If you are a veteran and you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference click here.
• Schedule A documentation (if applicable)
  • DOJ welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department.
• Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a federal service position within the competitive service or federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated best qualified (90) and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp.

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