Government Information Specialist Job in Anywhere in the U.S. (remote job)

Vacancy No. NIGC-25-EW-002(EXC) Department Office of the Secretary of the Interior
Salary $86,962.00 to $113,047.00 Grade 12 to 12
Perm/Temp Permanent FT/PT Full-time
Open Date 10/25/2024 Close Date 11/8/2024
Job Link Apply Online Who may apply Public
Locations:
Anywhere in the U.S. (remote job)


Summary

The National Indian Gaming Commission's primary mission is to work within the framework created by the Indian Gaming Regulatory Act (IGRA) for the regulation of gaming activities conducted by tribes on Indian lands to fully realize IGRA's goals: (1) promoting tribal economic development, self-sufficiency and strong tribal governments; (2) maintaining the integrity of the Indian gaming industry; and (3) ensuring that tribes are the primary beneficiaries of their gaming activities.

Duties

NOTE: This announcement has an application limit of 200 applicants. It will close at 11:59 pm (EST) on the day it reaches 200 applicants, which may be earlier than the posted closing date.

The Government Information Specialist position serves as the National Indian Gaming Commission's point of contact for the agency's Privacy & Records Information Management (PRIM) Program, which oversees the agency administration of the Freedom of Information Act (FOIA), the Privacy Act (PA), the Federal Records Act (FRA), and the Paperwork Reduction Act (PRA). This position is in the Division of Technology under the Office of the Chief of Staff. The incumbent reports directly to the Privacy & Records Information Management Officer.

The incumbent is the primary point of contact for, and respondent to, records disclosures under the Freedom of Information Act (FOIA) and the Privacy Act (PA). In this role, duties include:

  • Receiving and formally acknowledging reception of information disclosure requests and addressing any supplementary requests. Communicating effectively with requesters and internal stakeholders to ensure that the scope of the request is clear and that the records being sought can be readily searched and identified.
  • Conducting reasonable and sufficient searches using search methods (general outreach, search memos, electronic term searches) to locate responsive documents. Compiling, formatting and file-naming collected documents to facilitate their further review.
  • Conducting reviews to determine whether any Federal laws, regulations, or Federal caselaw would apply to any document, or information contained within, to render certain information undisclosable. Conducting reviews of the collected documents to determine whether any collected documents, or information contained within, necessitate third party inclusion (submitter notice, consultation etc.) and, as necessary, working with such third parties.
The incumbent assists in the development and implementation of electronic records and information policies, processes and procedures to ensure that the agency is compliant with Federal records and information management requirements. In this role, duties include:
  • Reviewing agency information systems, in particular, SharePoint Online and Microsoft 365, to understand the structure, extent, and configuration of information assets and developing ways to streamline file and system configurations across a wide range of storage environments.
  • Conducting inventories of agency holdings at all organizational levels - agency, system, functional unit - in order to identify records, nonrecords, and working files and develop strategies to improve their management.
  • Collaborating with agency records groups to update and improve their record schedules. Coordinating with the National Archives and Records Administration (NARA) to obtain NARA approval for updates to records schedules and disposition authorities. Coordinating and overseeing the execution of the disposition of permanent records so that they are properly accessioned to NARA.
  • Analyzing and developing ways to improve workflows and document processing within agency functional and organizational units. Continuously seeking ways to utilize technology and tools to improve Records Information Management (RIM) processes and ensure that they are efficient, effective and follow best practices.
  • Developing and conducting periodic RIM compliance audits to identify strengths and weaknesses and to assess and report level of RIM compliance with Federal laws and regulations and agency policies and procedures. Creating, conducting or coordinating records management training to ensure that all staff understand the principles of Federal recordkeeping, agency expectations, records lifecycle management, and their RIM specific roles and responsibilities
Salary Information:
This is a remote position. The posted salary is for areas of the United States outside of a specific pay locality. Your salary will be determined based on where you live. For more information on pay locality tables: https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/2024/general-schedule

This position is in the excepted service and not subject to competitive service procedures. Competitive Civil Service status is not acquired under this appointment. New appointees to the excepted service must serve a two year trial period. Merit Promotion procedures do not apply.

The NIGC has determined that the duties of this position are suitable for telework in accordance with agency policy.

Requirements

Conditions of Employment

  1. You must be a U.S. Citizen.
  2. You will be subject to a background/suitability investigation/determination.
  3. You will be required to have federal payments made by Direct Deposit.
  4. You must submit ALL required documents and a completed questionnaire.
  5. Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.

Qualifications

The ideal candidate for this position will have in-depth knowledge and experience with FOIA, but would be able to assume significant records management responsibilities as well, to include being proficient with and interested in technology as it relates to information management, particularly SharePoint and Microsoft 365. Additionally, we are looking for candidates with analytical skills and strong written communication skills to assist with writing policy.

To qualify for the GS-12 level, you must have at least two (2) full years of specialized experience equivalent to at least the next lower grade level (GS-11) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties of a Government Information Specialist. Applicants must have the following FOIA experience. You must meet all 5 items and they must be clearly written in your resume. All applicants are required to submit a cover letter describing your professional background and interest in this position. Applicants who do not submit a cover letter will not be considered for the position.

Required Experience:
1. Applying regulations pertaining to the Freedom of Information Act (FOIA);
2. Providing FOIA guidance to others;
3. Interpreting the FOIA and related caselaw for application to novel situations; and
4. Responding to complex FOIA requests.
5. In addition to the above FOIA experience, applicants must be proficient with Microsoft Office applications including SharePoint and Microsoft 365.

Desired Experience:
Examples of highly desired experience/qualifications pertaining to Information Management include:
  • Developing guidance and leading the application of information management regulations, operating policies, procedures;
  • Conducting research relating to complex government information management rules, regulations, and caselaw for the purpose of making recommendations regarding disclosure of information in response to official requests;
  • Configuring, maintaining and improving information management technologies, in particular, SharePoint and its related applications (Teams, OneDrive);
  • Developing and implementing information management policies, procedures and guidance pertaining to the retention, proper disclosure and disposition of agency records;
  • Developing and implementing procedures and/or methodologies to improve an Information Management program;
  • Developing and implementing information management quality controls such as reviews, compliance audits, and/or risk assessments;
  • Developing and implementing records management policies, procedures and guidance pertaining to the retention, proper disclosure and disposition of agency records.
All qualification requirements must be met by the closing date of this announcement.

Additional information

Important Note : All National Indian Gaming Commission (NIGC) employees are subject to the conflict of interest restrictions imposed upon all employees of the Executive Branch of the Federal Government and may be required to file a Public Financial Disclosure Report (OGE-Form 278) or a Confidential Financial Disclosure Report (OGE Form 450) to determine if a conflict or an appearance of a conflict exists between your financial interest and your prospective position with the agency. This information will be required annually .

Employees must be totally objective and impartial in the performance of their work. All potential issues (e.g.: work related interactions with friends, family members or previous employers) must be disclosed at the time of application or during the interview process.

This position is in the excepted service and not subject to competitive service procedures.

When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval.

Effective January 1, 2010, OPM must authorize any employment offers we make to current or former (within the last 5 years) political Schedule A, Schedule C, or Non-career SES (political) employees in the executive branch. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you must disclose that to the Human Resources Office.

Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position. The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.

A preliminary background check must be completed before a new employee can begin work with the National Indian Gaming Commission. The preliminary background check consists of a search of Office of Personnel Management and Department of Defense background investigation files and an FBI National Criminal History Fingerprint Check; it may take up to 3 weeks to complete. If selected for this position, you will be extended a tentative offer of employment pending a satisfactory background check. Current Federal employees or other individuals with an existing completed background investigation may not be required to undergo another background check; these will be handled on a case-by-case basis in coordination with the Bureau Security Office.

For additional information about the National Indian Gaming Commission, please visit: www.nigc.gov .
NOTICE: This employer participates in E-Verify and will utilize your Form I-9 information to confirm you are authorized to work in the U.S.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, we will review your application to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume, supporting documentation and responses to the online questionnaire will be made. You will be evaluated on the following competency:

Technical Competence: Understands and appropriately applies procedures, requirements, regulations, and policies related to FOIA and information management; maintains credibility with others on technical FOIA and information management matters.

To preview the assessment questionnaire click: https://apply.usastaffing.gov/ViewQuestionnaire/12589005

Required Documents

Your resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying. It is strongly recommended that you use the USAJobs Resume Builder as it was designed to ensure that your resume includes the standard information needed. The Resume Builder is available at https://help.usajobs.gov/index.php/How_to_create_your_resume.

Your application package must include: (1) Resume showing relevant experience as written in your own words.(2) Completed online Assessment Questionnaire; (3) Cover Letter

NOTE: If you submit an incomplete application, you will be given credit only for the information you provide. You are responsible for submitting all required documentation in support of your application in order to receive full credit for your experience, education, training, veterans preference, and/or Indian preference.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. To apply on-line, you must complete and submit an application by accessing the USAJOBS website at www.usajobs.gov. To begin, click the Apply Online button near the bottom of this screen and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents. To return to your saved application, log in to your USAJOBS account at www.usajobs.gov and click on "Application Status." Click on the position title, and then select Apply Online to continue.



Agency contact information

Ericka Witham
Address
Office of the Secretary
45600 Woodland Road
Sterling, VA 20166
US
Learn more about this agency

Next steps

You can track the progress of your application package via your USAJobs account. You will receive an acknowledgment from USAJobs that your submission was successful, once we have received your on-line assessment questionnaire, resume and any supporting documentation. You will be notified of the status of your application via your USAJobs account after we conduct a qualification review of your complete application package. You will be contacted if further evaluation or interviews are required. Any exaggeration of your experience, false statements, or attempt to conceal information may disqualify you for employment consideration. We may verify all information you provide in your resume and questionnaire responses, through reference and/or background checks, and/or verification of your education. If you are selected, you will be contacted personally by the Human Resources Office posting this announcement.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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