Summary
The Office of Library Services (OLS) provides grants to enhance the quality of library services in all types of libraries, and grants to support education and training in library, archival and information science. Some of the grant programs include the National Leadership Grant, the Laura Bush 21st Century Librarian Program, Grants to States, and the Native American and Native Hawaiian Library Service programs, etc.
This job is open to
Federal employees - Competitive service
Current federal employees whose agencies follow the U.S. Office of Personnel Management's hiring rules and pay scales.
Career transition (CTAP, ICTAP, RPL)
Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.
Veterans
Veterans of the U.S. Armed Forces or a spouse, widow, widower or parent of a veteran, who may be eligible for derived preference
Military spouses
Military spouses of active duty service members or whose spouse is 100 percent disabled or died on active duty.
National Guard and reserves
Current members, those who want to join or transitioning military members.
Recent graduates
Individuals who have graduated from an accredited educational institute or certificate program within the last 2 years or 6 years for Veterans.
Individuals with disabilities
Individuals who are eligible under Schedule A.
Family of overseas employees
Family members of a federal employee or uniformed service member who is or was, working overseas.
Peace Corps & AmeriCorps Vista
Individuals who have served at least 2 years with the Peace Corps or 1 year with AmeriCorps VISTA.
Special authorities
Individuals eligible under a special authority not listed in another hiring path.
Clarification from the agency
All current and/or former Federal employees that are/were in permanent competitive service positions (status candidates). Well-qualified
surplus/displaced Federal employees (CTAP/ICTAP) in the local area; eligibles based on special hiring authority (e.g., Military Spouses, former
Overseas employees, VISTA/Peace Corps, etc.), those eligible for Excepted Service Appointment (i.e., Individuals with Disabilities, etc.) and
certain veterans (e.g., VEOA, VRA eligibles). See "Required Documents".
Duties
If selected for the Grants Management Specialist position, the incumbent will serve as Senior Program Officer with primary responsibility for managing a variety of assigned grant programs (e.g., National Leadership Grants, Laura Bush 21st Century Librarian Program, Grants to States, Native American and Native Hawaiian Library Services Programs, etc.) within the Office of Library Services (OLS). Typical assignments will include but are not limited to:
- Serves the library community as an expert and source of information and knowledge about the grant programs of the agency.
- Administers and/or awards grants, technical training and oversight for internal and external stakeholders, grantee compliance oversight, and post-award assessments.
- Maintains relationships with library staffs to acquaint them with the grant program and recruit them as possible reviewers and uses every opportunity to spread the word about the grant programs.
Performs other duties as assigned.
Requirements
Conditions of employment
- Must be a U.S. Citizen or National.
- Males born after 12-31-59 must be registered for Selective Service.
- May be required to successfully complete a probationary period.
- If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
- Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System
- Relocation expenses will not be authorized.
- Resume and supporting documents (see Required Documents).
- You must meet all qualification requirements upon the closing date of this announcement.
Qualifications
MINIMUM QUALIFICATIONS:
Your resume must include detailed information as it relates to the responsibilities and specialized experience for this position. Evidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe your experience will result in an ineligible rating. This will prevent you from receiving further consideration.
In order to minimally qualify at the GS-13 grade level, applicants must meet the below specialized experience requirements:
GS-13: To be eligible at the GS-13 grade level, you must have at least one year of specialized experience equivalent to the GS-12 grade level. Specialized experience is defined as: (1) knowledge of the principles and practices of library operations and services to analyze issues, trends, and opportunities related to funding opportunities (e.g., the library field and other educational institutions); (2) knowledge and/or experience with the various laws, regulations, statutes, policies, and operational and administrative procedures of grantmaking in federal, state, or local government(s) or non-government organizations; (3) knowledge and/or experience with operational processes and procedures for awarding and administering awards for grants or cooperative agreements; (4) skill in leveraging the expertise of and building cooperative relationships with external stakeholders in the communities served.
NOTE:
1. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.
2. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
3. Your resume and application materials should demonstrate that you possess the following knowledge, skills, and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application or resume how your past work experience demonstrates that you possess the KSAs identified in the specialized experience definition. Cite specific examples of experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write, "See resume" in your application. Limit your resume to two pages.
4. Your resume must include detailed information as it relates to the responsibilities and specialized experience for this position. Evidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe your experience will result in an ineligible rating. This will prevent you from receiving further consideration.
Education
Education is not a substitute for specialized experience at this grade level.
Additional information
Career Transition Assistance Programs:
These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp .
Selective Service Registration:
Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/RegVer/wfRegistration.aspx).
Veterans Preference:
If you are a veteran with preference eligibility and are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference visit: https://www.usajobs.gov/Veterans.
Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:
- Persons with Disabilities-Schedule A
- Special Hiring Authorities for Veterans
- Special Hiring Authority for Certain Military Spouses
- Other Special Appointment Authorities
HIRING INCENTIVES:
- Eligible for Student Loan Repayment Program
- Eligible for Tuition Assistance Program
- This position is telework eligible
Bargaining Unit Covered Position:
This position is in the bargaining unit represented by AFGE Local 3403.
Positions Filled Statement:
The Institute of Museum and Library Services has the flexibility to hire additional people beyond the number of vacancies listed in the "Locations" section from the pool of applicants to this announcement.Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the minimum qualifications above. Your application will be evaluated and rated under IMLSs Category Rating and Selection Procedures. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the results of the USA Hire Competency Based Assessment required for this position. Please outline your experience and/or education for these competencies in your resume. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):
- Attention to Detail
- Customer Service
- Decision Making
- Flexibility
- Grants Management
- Influencing/Negotiating
- Integrity/Honesty
- Interpersonal Skills
- Learning
- Oral Communications
- Reading Comprehension
- Self-Management
- Stress Tolerance
- Teamwork
- Writing
If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet the qualification requirements, your application will then be placed in one of three categories:
- Best Qualified
- Highly Qualified
- Qualified
The Category Rating Process does not add veterans' preference points or apply the "Rule of Three" ut protects the rights of Veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).
If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles.
The
Occupational Questionnaire will take you approximately 20 minutes to complete. To preview the Occupational Questionnaire, click the following link:
https://apply.usastaffing.gov/ViewQuestionnaire/13024406.
The
USA Hire Competency Based Assessment will take up to 2 hours to complete. Applicants will have 48 hours from the date of application submission to complete the online questionnaire. Applicants will receive an email to complete the online questionnaire, if the minimum qualifications for the position are met. Please check your junk/spam email boxes to ensure receipt of the online questionnaire invitation.
Required Documents
To apply for this position, you must provide a complete Application Package which includes:
1. (Required): Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).
2. (Required): Your responses to the Online USA Hire Competency Based Assessment (test link will be sent via email).
3. (Required): Your RESUME (2-page limit) showing relevant experience and dates (month/year) of employment and work schedule for each (e.g., part-time XX hours per week or fulltime) (cover letter optional). Please limit your resume to 2 pages or less and include only information that demonstrates you meet the eligibility for this position.
4. (Required): A copy of your most recent performance appraisal (current/former federal employees ONLY).
5. (Required, if you are a current or former Federal employee): the most recent copy of an SF-50, Notification of Personnel Action, showing title, series, grade, and full performance level (FPL). Please note your SF-50 must include your FPL in the remark section (e.g., appointment, reassignment, promotion actions), pay adjustments and awards do not include this information, so they are not acceptable.
6. (Required, if you are ICTAP eligible):
- A copy of your Reduction In-Force (RIF) separation notice; OR notice of proposed removal for failure to relocate OR; notice of disability annuity termination or certification from your former agency that it cannot place you after your recovery from a work-related (OWCP) compensable injury; OR certification that you are eligible for Special Disability Retirement as a Former Military Reserve/National Guard Technician.
- A copy of your SF-50 "Notification of Personnel Action'', documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification letter of inability to place you through the Reemployed Priority Listing (RPL), etc.
- A copy of your latest performance appraisal including your rating; and
- Any documentation from your agency that shows your current promotion potential.
7. (Required, if applicable): DD-214, SF-15 Form and VA disability letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities'. Non-competitive appointment authority documentation, appraisal).
8. (Required, if you are applying as a Schedule (A) applicant): Schedule A letter from a physician, local, state or federal rehabilitation office citing your eligibility and job readiness under 5 CFR 213.3102 (u).
9. (Required, if you are applying as a Veterans Employment Opportunity Act): DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty under honorable conditions within 120 days.
10. (Required, if you are eligible under Certain Family Members Eligible under E.O. 12721): Your most recent non-award SF-50 and performance appraisal.
11. (Required, if you are eligible under Certain Military Spouses Eligible under E.O. 13473): Permanent Change of Station (PCS) orders, issued within the last 2 years, that lists you as authorized to accompany the Military member to the new duty permanent station;
OR verification of the member's 100% disability (VA Letter);
and/or verification of the member's death while on active duty (DD-1300 and Death Certificate)
AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).
13. (Required, if you are eligible under Interchange Agreement with Other Merit Systems Eligible): Documentation of eligibility as listed in each individual interchange agreement.
How to Apply
Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the USA Hire Competency Based Assessment and submission of the required documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration.
The application process is as follows:
1. To begin the application process, click the Apply Online button.
2. Answer the questions presented in the application and attach all necessary supporting documentation.
3. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date.
4. After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder.
5. If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Competency Based Assessments.
Click here for Computer System Requirements (https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_System_Requirements)
6. Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found in your USAJOBS account under the "Track my Application" link for the corresponding application.
To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://usajobs.gov). There you will find a record of your application, the application status, and an option to Edit my application. This option will no longer be available once the announcement has closed.
To verify the status of your application both during and after the announcement open period, log into your USAJOBS account at https://www.usajobs.gov. On the Home page, scroll down and locate your job application. Once the job has been located, click the "Track this Application" link on the right under the application date. The page will refresh to display the Agency's Application Information page where you can scroll down and review any notifications the agency has sent you. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Next steps
Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online USA Hire Competency Based Assessment. The online USA Hire Competency Based assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Rehabilitation Act of 1973 as amended. Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.
Once the announcement has closed, a review of your resume and supporting documentation will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You will receive another notification about the status of your application. If referred, you may be asked to conduct a structured interview.
We expect to make a job offer within 80 days after the closing date of the announcement. After making a tentative job offer, we will conduct a preliminary suitability/security background investigation to determine entry on duty.
Positions Filled Statement:
The Institute of Museum and Library Services has the flexibility to hire additional people beyond the number of vacancies listed in the "Locations" section from the pool of applicants to this announcement.