HUMAN RESOURCES ASSISTANT (MILITARY) (TITLE 5) Job in Springfield, IL

Vacancy No. IL-12404322-AR-24-148 Department Army National Guard Units
Salary $39,576.00 to $63,733.00 Grade 5 to 7
Perm/Temp Permanent FT/PT Full-time
Open Date 5/3/2024 Close Date 5/2/2025
Job Link Apply Online Who may apply Public
Locations:
Springfield, IL


Summary

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.

This National Guard position is for a HUMAN RESOURCES ASSISTANT (MILITARY) (TITLE 5), Position Description Number T58084000 and is part of the IL MILPO, National Guard.

This job is open to

Clarification from the agency

About the Position: This is an open continuous announcement. Initial pull will be 3 June 2024. Recruitment will continue through the announcement closing date until the position is filled.

Duties

As a HUMAN RESOURCES ASSISTANT (MILITARY) (TITLE 5), GS-0203-5/6/7, you will oversee and ensure the accomplishment of work performed in the areas of personnel management and administration.

Major Duties - This is NOT an all-inclusive list:

  • Summarize facts and issues and analyze case information and recommend appropriate action.
  • Perform final review on files prior to review and action by a board, action officer, and ensure that all levels of legal, medical, and administrative review have been completed.
  • Identify gaps or inconsistencies in records and initiate action or interview personnel to obtain needed data.
  • Review and process requests for retention beyond mandatory removal date and evaluation reports.
  • Provide explanations and interpretations of rules, regulations, procedures, and requirements pertaining to actions taken or recommended.
  • Provide advice, guidance, and training to other personnel on actions in areas of expertise
  • Serve as the primary point of contact, coordinator, and advisor for questions regarding Military Funeral Honors and/or Casualty Assistance
  • Provide assistance to family members by advising them of entitlements and provide information or assistance with filling out any required form.
  • Coordinate with others for assistance and support of training in assigned programs.
  • Maintain files and libraries of current material including policies, procedures and guidance from a variety of organizations and resources.
  • Draft or prepare related correspondence for appropriate signature and enter data in automated systems.
  • Retrieve data from information sources, both manual and electronic, for use in responding to correspondence, questions, and preparing reports and briefings.
  • Ensure completeness and proper forwarding of records to appropriate individual.
  • Research and obtain all necessary, relevant information, regarding case and issues.
  • Collect data from various sources for statistical purposes, which may be used to project budgetary requirements.
  • Ensure that regulatory requirements related to specific actions are met.

Requirements

Conditions of Employment

  • Males born after 31 December 1959 must be registered for Selective Service.
  • Federal employment suitability as determined by a background investigation.
  • May be required to successfully complete a probationary period.
  • This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
  • May occasionally be required to work other than normal duty hours; overtime may be required.
  • This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG.
  • Participation in direct deposit is mandatory.
  • Recruitment and relocation incentives may be available for this position.

Qualifications

GENERAL EXPERIENCE: Must possess progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position with experience using computer and automation systems.

One year of specialized experience equivalent to the lower grade level in the Federal service in order to be considered for this position.

SPECIALIZED EXPERIENCE: GS-5 Level MUST possess at least one year of specialized experience equivalent to at least the next lower grade, GS-04, in the Federal service in the normal line of progression for the occupation, HUMAN RESOURCES ASSISTANT (MILITARY), in an organization. Examples of specialized experience would typically include but are not limited to: performing personnel and administrative actions; drafting and preparing correspondence for signature; preparing reports and/or briefings; entering and retrieving data from both manual and electronic information sources; This definition of specialized experience is typical of work performed at the GS-04 grade/level position or equivalent in the federal service. GS-6 Level MUSTpossess at least one year of specialized experience equivalent to at least the next lower grade, GS-05, in the Federal service in the normal line of progression for the occupation, HUMAN RESOURCES ASSISTANT (MILITARY), in an organization. Examples of specialized experience would typically include but are not limited to: performing personnel and administrative actions; drafting and preparing correspondence for signature; preparing reports and/or briefings; entering and retrieving data from both manual and electronic information sources; researching for relevant information; review and processes for retention; This definition of specialized experience is typical of work performed at the GS-05 grade/ level position or equivalent in the federal serviceGS-7 Level Must possess at least one year of specialized experience equivalent to at least the next lower grade, GS-06, in the Federal service in the normal line of progression for the occupation, HUMAN RESOURCES ASSISTANT (MILITARY), in an organization. Examples of specialized experience would typically include, but are not limited to: serving as final reviewer and procedural authority of personnel actions; identifying gaps or inconsistencies in records and initiating actions; performing personnel and administrative actions related to deployment manning documents; researching and obtaining all necessary, relevant information regarding case and issues; drafting and preparing correspondence for signature; preparing reports and/or briefings; providing advice, guidance, and training to other personnel; entering and retrieving data from both manual and electronic information sources; and providing advisory services to family members of deceased military members. This definition of specialized experience is typical of work performed at the GS-06 grade/level position or equivalent in the federal service.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, i.e. the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed below. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone. No substitution of education for experience is permitted for this occupational series and grade.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)).

If you are needing some extra information regarding Federal Resumes, you should consider these tips from USA Jobs: USAJOBS Help Center | What should I include in my federal resume?

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

  • Attention to Detail
  • Customer Service (Clerical/Technical)
  • Planning and Evaluating
  • Self-Management

Required Documents

To apply for this position, you must submit a complete Application Package which includes:

REQUIRED DOCUMENTS: (Must not exceed 15 pages in length. Resumes over the 15-page limit will not be reviewed.) Your resume that clearly demonstrates experience that meets the requirements of this position as outlined in the "Qualifications" section. Your resume must contain identifiable information such as your name, address, and phone number. It must also show your work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed. If you use Resume Builder, you are encouraged to save your resume to a Word document and upload the Word document in lieu of submitting your resume created through Resume Builder. This helps ensure you meet the 15-page resume limit.

  • SF-50 - Must include if you are a current or previous federal employee.

Other supporting documents (as applicable):
  • Certifications
  • DD-214
  • SF-50
  • Official Transcript (Copy)

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active-duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.

Documents that support Veterans' Preference:
  • DD-214/ Statement of Service
  • Disability Letter (VA)
  • SF-15

If claiming eligibility under the VOW Act: The VOW Act requires Federal agencies to treat active-duty service member as veterans, disabled veterans, and preference eligibles, when they submit, at the time they apply for a Federal job, a "certification" of active service in lieu of a DD214. In order to be considered under the VOW Act, the certification must specify that the service member is expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is submitted with your application package for this job announcement. The certification must be on letterhead from the appropriate military branch and include the following information: military dates of service and expected discharge or release date, character of service, military rank, type of discharge, and date when terminal leave will begin. Certifications must be signed by, or by direction of military members' military personnel offices, unit commanders or higher headquarters. Agencies are required to verify a qualifying separation from military service prior to appointment, through the DD214 or other appropriate documentation. Your preference and/or appointment eligibility will be verified prior to appointment.

Documents NOT accepted: photographs, copies of position descriptions, training certificates, performance ratings, awards, and letters of appreciation.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12404322

A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.


To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Agency contact information

Regina Suszko

Address

IL MILPO
1301 N MacArthur Blvd
Springfield, IL 62702-2399
US
Learn more about this agency

Next steps

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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