Health System Specialist (Health Informatics Specialist)

Clarification from the agency

THIS IS A DELEGATED EXAMINING ANNOUNCEMENT OPEN TO ALL U.S. CITIZENS. • Duty Location: Washington D.C. - Central Office • Health Services Division, Branch - Health Technology

Assists Bureau of Prisons (BOP) Chief of Health Information with formal Bureau Electronic Medical Record (BEMR) project management to include detailed planning for BOP-wide implementation, database maintenance and management of access to BEMR.

Responsible for assisting with design, modification, and enhancement of BEMR programs.

Participates in clinical advisory groups to provide broad-based input into the design of clinical information system (template notes, clinical reminders, etc.) and engage patient care providers with varying roles including physicians, mid-level practitioners, nurses, pharmacists, dentist, ancillary department personnel, and medical records professionals to contribute to the development and use of the clinical information system.

Analyzes all areas of BEMR and ensure the integrity of the stored data through identification of problem areas and recommending corrective solutions or modifications to improve program efficiency.

Conditions of employment

Career Transition Programs (CTAP or ICTAP): These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position, you must:

1. Meet CTAP or ICTAP eligibility criteria;
2. Be rated well-qualified for the position, scoring at least half of the total possible points for the vacancy KSAs or competencies; and
3. Submit the appropriate documentation to support your CTAP eligibility:
   • A copy of the agency notice (i.e., separation notice or agency RIF letter),
   • Most recent performance appraisal, and
   • Most recent SF-50 showing current/former position, grade, promotion potential, and duty location.
   • See USAJOBS' Career Transition Programs for more information.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here: U.S Department of Justice - Equal Employment Opportunity Policy

Key Requirements:

• U.S. Citizenship is Required.
• See Special Conditions of Employment Section.
• Selective Service Requirement

Qualifications

GS-12 and GS-13:

• Knowledge of clinical and administrative work flow in both inpatient and outpatient settings and how the different services and functions interact to support the organization's mission, goals and objectives.


• Skill in use of personal computers.


• Ability to collect, develop, analyze information, draw conclusions, identify alternatives, evaluate and communicate results to solve data information and/or program problems.


• Ability to prepare and present technical information both orally and in writing to a widely varying audience ranging from unskilled personnel to highly trained and experienced professionals.


• Ability to work both independently and in a complex team environment to foster collaborative decision making with external and internal professionals and others to further the organization's mission, goals and objectives.


• Knowledge of regulations and standards of various regulatory and credentialing groups government-wide, including agency and administrative requirements in areas of privacy and security related to the management of protected health information.

=============================================================================How Do I Qualify for this Position?
To be considered for the position, you must meet the following qualification requirements.


Basic Requirements:


Education:


Undergraduate and Graduate Education: Major study - hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration.


OR


Specialized Experience:


Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:

• Missions, organizations, programs, and requirements of health care delivery systems;


• Regulations and standards of various regulatory and credentialing groups; and


• Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

OR


Special Provision for Inservice Placement:


Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included:

• Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements;


• Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and


• Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program.

AND


In addition to meeting the Basic Requirements, applicants must have the following:


Education:


GS-12 and GS-13: There is no substitution of education for specialized experience for this position.


OR


Experience:


GS-12 and GS-13: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. To be creditable, this experience must have equipped the applicant with the particular qualifications to successfully perform the duties of the position, and must typically be in or related to the position to be filled.


Some examples of this qualifying experience are:


GS-12:

• Experience assisting in the implementation and maintenance of an Electronic Medical Records system.


• Experience assisting in monitoring standards to ensure Electronic Medical Records system remain compliant with Consolidated Health Informatics (CHI), E-gov Implementation and Alignment Plan and other government-endorsed standard setting organizations.


• Experience in coordinating and facilitating Electronic Medical Records training and education for a wide variety of health care providers.

GS-13:

• Experience assisting in the development, implementation and maintenance of an Electronic Medical Records system.


• Experience in monitoring standards to ensure Electronic Medical Records system remain compliant with Consolidated Health Informatics (CHI), E-gov Implementation and Alignment Plan and other government-endorsed standard setting organizations.


• Experience in developing, coordinating and facilitating Electronic Medical Records training and education for a wide variety of health care providers.

AND


Selective Placement Factor:


GS-12 and GS-13:Applicants applying for this position MUST also possess the following Selective Factor. In the event you do not possess the Selective Factor, you will be found ineligible for the position.

• The applicant must have experience in health care principles, theories, concepts, project management and clinical practice, such as experience with health care systems, hospital administrative operations and procedures, health care management as it relates to health care in privately contracted facilities or others; in order to represent the agency to provide expert health care consultation and to develop and direct clinical programs.

If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as number of hours worked per week) spent in the activities.


**Your eligibility for consideration will be based on your responses to the questions in the application.**

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position.

You will be assessed on the following competencies:

• Attention to Detail
• Customer Service
• Decision Making
• Flexibility
• Influencing/Negotiating
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reasoning
• Self-Management
• Stress Tolerance
• Teamwork

The USA Hire Assessments includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration.

Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement. If you are found qualified for this job, your resume and supporting documentation will be compared to the responses you provided on the online assessment.

Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures. Based upon your responses to the assessment questions during the application process, your application will be placed into one of three categories: Best Qualified, Highly Qualified, or Qualified. Applications will be reviewed from the top quality category. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement. If you are found qualified for this job, your resume and supporting documentation will be compared to the responses you provided on the online assessment.

NOTE: Candidates within the top-quality category and who are eligible for veterans' preference will receive selection priority over non-veteran preference eligibles.

If you are entitled to veterans' preference, you should indicate the type of veteran's preference you are claiming on your resume. Although veterans' preference points are not assigned under the category rating procedures described under "How You Will Be Evaluated", veterans preference eligibles are listed ahead of non-veterans within each category for which they are qualified.

In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest qualified category as defined by category rating procedures.

Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher). As noted above, an agency may not select a non-preference eligible in lieu of a preference eligible in the same category unless there are grounds for a passover and the agency has complied with the passover procedures at 5 U.S.C. § 3318(b).

To preview the application questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13057474

Failure to provide legible required documents and/or follow the prescribed format often results in removal from consideration. If uploading documentation, do not identify/save your documents utilizing a special character such as %, #, @, etc. Documentation should be identified/saved as VA Letter, DD-214, or Transcripts.

Veterans' Preference Documentation:
Failure to submit all required documents at the time of application will result in the loss of claimed preference eligibility.

• DD-214: Veterans MUST provide a DD-214 demonstrating that they have been discharged or released from active duty under honorable conditions (i.e., the individual must have received either an honorable or general discharge).
• SF-15: If you are a disabled veteran, a Purple Heart recipient, widow/widower of a veteran, the spouse of a disabled veteran or the parent of a disabled or deceased veteran, you must submit:
  • A completed Standard Form (SF) 15, "Application for 10-Point Veteran Preference" AND all required documentation identified on the SF-15. NOTE: A Department of Veterans Affairs letter must contain the Veteran's Name and Combined Service-Connected Evaluation. For a copy of the most current SF-15, Click Here.
  • If you are on active duty and expect to be discharged or released from active duty service within 120 days, you may submit a Certificate of Release or Discharge from Active Duty from the appropriate Branch Personnel Office containing the following information:
    1. The military service dates including the expected discharge or release date; and
    2. The character of service (must be an honorable or general discharge); and
    3. Any qualifying service/campaign/expeditionary medals.
• Resume (limited to 2 pages) must include your name, contact information, and relevant experience (cover letter optional). Experience that would not normally be part of the Federal employee's position is creditable when documented by satisfactory evidence of qualifying experience (e.g., a memorandum from the manager, Human Resource Manager, SF- 52, MOU, etc.). If providing a memorandum, it must follow the format below AND clearly cite the duties performed.
  • To receive credit for experience, your resume and/or any satisfactory evidence must
    include:
    • Start date and end date in month/year format (MM/YYYY) AND
    • Number of hours worked per week.
• College transcript: includes the School Name, Student Name, Degree, and Date Awarded (if applicable). NOTE: If you are selected, official transcript(s) will be required prior to your first day.
• SF-50: If you are a current/former federal government employee, you must provide an unredacted copy of your latest SF-50.
• Proof of ICTAP/CTAP eligibility, Click Here, if applicable.

For more help, visit USAJOBS Help Center - How do I write a resume for a federal job?

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