Histopathology Technician

Clarification from the agency

This job is open to current permanent VA Nationwide employees, Federal employees of other Agencies, and U.S. Citizens NOTE: The 2-page Resume requirement does not apply to this position. For more information, refer to Required Documents below.

The duties and responsibilities of the Histopathology Technician include, but are not limited to the following:

- Receives all requests and specimens for testing into the laboratory. Verifies the accuracy and completeness of the request and proper sample submission. Properly identifies all specimens. Verifies discrepancies with the provider. Accessions all specimens into the hospital computer system. Records workload data for the histopathology laboratory. Prepares specimens for examination by the pathologist.
- Performs fixation techniques that are non-routine such as immunohistochemistry, muscle, and nerve studies, as well as bone decalcification. Understands the unique fixation requirements of each type and size of specimen, and whether or not the specimen must have special treatment before fixation.
- Must understand the difference in each type of tissue, how they will respond to different processing protocols, and to determine the correct processing fit for each individual specimen.
- Embeds tissue of all sizes in the proper medium and in the proper manner for correct sectioning.
- Is able to operate the microtome to achieve tissue sections of the thickness requested by the pathologist. - Performs routine and special stains as requested by the pathologist. This includes advanced staining techniques through automation and manual methods. These procedures must be adapted to individual variance in specimen and stain performance. After each stain, the technician must accept or reject slides based upon the proper staining reactions before submitting to the pathologist for microscopic diagnosis. Manual and automated cover-slipping skills are also required.
- Frozen section preparation includes orienting and freezing the unfixed specimen in appropriate medium and sectioning it with a cryostat microtome. Unique staining and cover-slipping techniques are used for frozen sections. These procedures are done with the patient under anesthesia, with the surgeon waiting for results. Therefore, these procedures, while delicate, and complex, are for rapid, intra-operative diagnosis.
- Ensures and maintains accurate patient identification throughout all steps/processes in the histology laboratory.
- Maintains histology equipment and instruments.
- Maintains the frozen section and grossing area for pathologists; notifies lead histopathology technician when there is less than a 7-day supply of reagents, supplies, and tools.
- Prepare and ship specimens required for consultation.
- Transcribes dictation from pathologists and enters the Anatomic Pathology reports and Autopsy Protocols into the VistA computer system. Support for the program includes patient report distribution and filing, as needed and selection/processing of professional review materials such as physician peer review and maintenance of these records.
- The incumbent will transcribe supplementary reports for histology specimens received from reference laboratories that required further testing not available at the VHSO laboratory.
- Maintain block and slide files.
- Performs and documents quality control and participates in quality assurance activities.
- Adheres to practices and regulations governing safety in the laboratory.
- Identifies discrepancies.
- Trains the same and lower grade technicians in the use of new procedures and instrumentation.
- Communicates effectively and courteously while working as a healthcare team member. Provides excellent service as defined by the customer (healthcare providers, patients, and others). Gives direction and guidance using underlying histopathology and cytopathology principles.
- Organizes work and sets priorities to mee deadlines.
- Assists in autopsy procedures and the maintenance of the autopsy suite, as needed.
- Performs phlebotomy and specimen processing as assigned.
- Incumbent may be assigned other duties within the incumbent's skills and knowledge to meet the needs of the service.

Work Schedule: The schedule for this position offers multiple options and will be discussed during the interview process; subject to change based on the needs of the facility.
Telework: Not Available
Compressed schedule: Available
Virtual: This is not a virtual position.
Functional Statement #: 564-00675-F, 564-00676-F
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized

Conditions of employment

• You must be a U.S. Citizen to apply for this job.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Must pass pre-employment physical evaluation.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the "Required Documents" section of this announcement.

As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• English Language Proficiency: Histopathology Technicians must be proficient in spoken and written English in accordance with chapter 2, section D, paragraph 5.a., this part.
• Experience and Education
  • Experience. One year of experience in a health care field that demonstrates the applicant's ability to perform the work or provides an understanding of the work such as but not limited to a medical or clinical laboratory assistant (or technician) or health technician. OR,
  • Education
    • Four academic years above high school leading to a bachelor's degree with courses related to the occupation such as biological science or chemistry; or
    • Successful completion of two academic years of study above high school that included at least 24 semester hours in Chemistry and/or in appropriate fields of biological science and successful completion of a 12-month program of education and training in histopathology or cytotechnology. OR,
  • Experience/Education Combination. Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable. Examples are listed below:
  • • Six months of experience in the health care field and two years of education above high school that included at least six semester hours in health care related courses such as biological science, surgical technician courses or other courses related to the position; or an associate's degree in a health care related field.
    • Six months of experience in the health care field and successful completion of a course for health care technicians, hospital corpsmen, medical service specialists, or histopathology technicians given by the U.S. Armed Forces.
• Certification: None.

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations: In addition to the basic requirements for employment, the following criteria must be met when determining the grade.

Histopathology Technician, GS-5 (Entry Level)

Experience. None beyond the basic requirements.

Histopathology Technician, GS-6 (Full Performance Level)

Experience. One year of experience equivalent to the next lower grade level.

Demonstrated Knowledge, Skills, and Abilities. In addition to the experience above, the candidate must demonstrate all of the following KSAs.
(a) Knowledge of professional anatomic pathology principles, practices, concepts, and theories providing for sound independent work.
(b) Knowledge of laboratory quality control and assurance procedures, principles of performance improvement, reagent management, inventory supply systems, and document control systems.
(c) Knowledge of anatomic pathology laboratory equipment and ability to operate, maintain, and troubleshoot instrumentation.
(d) Ability to plan, organize, set priorities, work as a team member, and effectively complete assignments.
(e) Ability to use independent technical judgment to analyze and evaluate laboratory results.

Preferred Experience: Experience with anatomic pathology and histology in a clinical setting.

References: Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

The full performance level of this vacancy is GS-06. The actual grade at which an applicant may be selected for this vacancy is in the range of GS-05 to GS-06.

Physical Requirements: Physical aspects associated with work required of this assignment are typical for the occupation, see Duties section for essential job duties of the position. May require standing, lifting, carrying, sitting, stooping, bending, puling, and pushing. May be required to wear personal protective equipment and undergo annual TB screening or testing as conditions of employment.

Work Environment: Work is performed in an office/clinic setting with minimal risks that requires normal safety precautions; the area is adequately lighted, heated, and ventilated. However, the work environment requires someone with the ability to handle several tasks at once in sometimes stressful situations

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Area of consideration - Eligible applications will be reviewed and referred in the following order:
1st Area of Consideration - current permanent Veterans Healthcare Administration employees;
2nd Area of Consideration - current permanent VA Nationwide employees; and
3rd Area of Consideration - all other applicants based on Veterans' Preference.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, resume, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

To apply for this position, you must provide a complete Application Package which includes:

• Resume

Resume Requirement: Your resume must include the following information: Job title, description of duties, beginning and ending date (month/year) of employment; and average hours worked per week.

Special Note for Applications: To complete your application, please use the following link https://vacareers.va.gov/wp-content/uploads/sites/5/Resume.docx to download the standard Clinical Resume Document. This one-page document does not need to be modified and must be uploaded into the two-page restricted 'Resume' document upload field.

Your full resume/CV may be uploaded without page limitation into the 'Other' document upload field.

Resume Requirement: Your resume must include the following information: Job title, description of duties, beginning and ending date (month/year) of employment, and average hours worked per week.

SF-50, Notification of Personnel Action (if applicable for Eligibility):

• Most recent SF-50 if you are a current or former Federal employee

Examples of appropriate SF-50's include:

• Within grade increases at the highest grade held; or
• Promotions with an effective date more than one year old; or
• SF-50's at the highest grade held with an effective date more than one year old.

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), etc.

• Cover Letter
• DD-214/ Statement of Service
• Disability Letter (VA)
• CV/RESUME
• Professional Certification
• Resume
• SF-15
• SF-50/ Notification of Personnel Action
• Transcript

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit Feds Hire Vets - Veterans - Job Seekers - Veterans' Preference.

Veterans' preference does not apply for internal or other current permanent Federal agency employees.

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