Clarification from the agency

Applications will be accepted from current federal employees serving on a career or career-conditional appointment in the competitive service, former federal employees with reinstatement eligibility, persons eligible under special hiring authorities including Schedule A and VEOA, and CTAP/ICTAP eligible candidates in the local commuting area.

This position is located in the Secretariat and Information Management Branch in the Office of the General Counsel. The Records Management and IT Systems Analyst helps build and carry out the work of the Commission’s Records and Controlled Unclassified Information (CUI) Office (RCO).  At the full performance level the incumbent has the following responsibilities:

• Design, implement, evaluate, and maintain records management and CUI requirements across CFTC platforms such as M365, Power Platform, and ServiceNow.
• Analyze IT systems and applications to determine compliance with federal and agency records management and CUI requirements and recommend improvements.
• Develop, update, and support enterprise-wide and office-level records management and CUI policies, procedures, training, guidance, and disposition schedules.
• Serve as a liaison and subject-matter expert to IT, legal, privacy, cybersecurity, and operational units to ensure integration of records management and CUI requirements into agency systems and initiatives.
• Conduct needs assessments, gather information, analyze program gaps, and provide recommendations to enhance records management and CUI operations.
• Provide training, one-on-one assistance, and expert guidance to staff on records management, CUI policies, and related technology tools.
• Represent the Records and CUI Office (RCO) on workgroups, liaison groups, and IT Change Advisory Board activities, and support contract management as a COR.

Conditions of employment

• U.S. Citizenship
• Background/Security Investigation
• May be required to serve a probationary/trial period
• Selective Service Registration is required for males born after 12/31/1959
• Subject to time-in-grade requirements, if applicable

You will be evaluated on the basis of your level of competency (knowledge, skills and abilities) in the following areas:

• Attention to Detail – Thorough and conscientious in work and detail management.
• Customer Service – Works effectively with internal and external clients to assess needs, resolve issues, and deliver quality service.
• Oral Communication – Communicates information clearly and effectively, tailoring messages to the audience; listens actively and responds appropriately.
• Problem Solving – Identifies issues, evaluates relevant information, applies sound judgment, and recommends effective solutions.
• Records Management and Controlled Unclassified Information (CUI) - Organizes, maintains, safeguards, and retrieves records and CUI information in compliance with federal regulations, agency policies, and retention schedules. Ensures accuracy, accessibility, and proper lifecycle management of records, including creation, marking, storage, retrieval, and disposition.

Qualifications

CT-11 Level: To qualify for the CT-11 level you must have at least one year of specialized experience equivalent to the next lower grade (GS/CT-09 level).  Specialized experience is defined as that through which one has gained experience in 2 or more areas: 

• Assisting in the administration and implementation of records management and Controlled Unclassified Information (CUI) requirements; Providing support to internal and external stakeholders; Participating in the review, analysis, or evaluation of IT systems and applications; Supporting efforts to research, draft, and maintain records management and/or CUI policies, procedures, and disposition schedules; Conducting or assisting with needs assessments, data collection, and analytical reviews elated to records management or CUI program operations.

OR

• 3 full years of progressively higher-level graduate education or doctoral degree (Ph.D. or equivalent) related to the position
• Or a combination of graduate level education and specialized experience that together meet the qualification requirements of this position.

CT-12 Level: To qualify for the CT-12 level you must have at least one year of specialized experience equivalent to the next lower grade (GS/CT-11 level).  Specialized experience is defined as that through which one has gained experience in all of the following areas:

• Assisting in the administration and implementation of records management and Controlled Unclassified Information (CUI) requirements; Providing support to internal and external stakeholders; Participating in the review, analysis, or evaluation of IT systems and applications; Supporting efforts to research, draft, and maintain records management and/or CUI policies, procedures, and disposition schedules; Conducting or assisting with needs assessments, data collection, and analytical reviews elated to records management or CUI program operations.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this position based on how well you meet the qualifications listed in the job announcement. First, your application will be reviewed to determine whether you meet the minimum qualification requirements. Applicants who meet these requirements will then be assessed against the core competencies for this role using the method described below.

As part of the assessment, you must submit an Accomplishment Record. This includes written narratives describing your past achievements as they relate to the specific core competencies for this position. The rating panel will review both your accomplishment record and your resume, and will place applicants into one of the following categories: Highly Qualified, Well Qualified, or Qualified.

• Highly Qualified — Meets the minimum qualification requirements and has extensive skills and experience in most of the job-related competencies above.
• Well Qualified — Meets the minimum qualification requirements and has a moderate amount of skills and experience in most of the job-related competencies above.
• Qualified — Meets the minimum qualification requirements, but may have a limited amount of experience in several of the job-related competencies.

Each competency narrative must:

• Describe one specific and relevant example from your training or experience
• Be no more than 300 words
• Be fully supported by information contained in your resume

Applicant Example

[Competency 1 Title]

[Full description of the competency from the announcement, for example: Examines and analyzes different types of data to assess the organization or program, or specific issues within the organization or program, and make recommendations.]

Applicant Narrative (300-word maximum)

The assessments for this position are designed to evaluate your proficiency in the following competencies:

• Attention to Detail – Thorough and conscientious in work and detail management.
• Customer Service – Works effectively with internal and external clients to assess needs, resolve issues, and deliver quality service.
• Oral Communication – Communicates information clearly and effectively, tailoring messages to the audience; listens actively and responds appropriately.
• Problem Solving – Identifies issues, evaluates relevant information, applies sound judgment, and recommends effective solutions.
• Records Management and Controlled Unclassified Information (CUI) - Organizes, maintains, safeguards, and retrieves records and CUI information in compliance with federal regulations, agency policies, and retention schedules. Ensures accuracy, accessibility, and proper lifecycle management of records, including creation, marking, storage, retrieval, and disposition.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

• Resume showing all relevant and related experience (two pages max). If selected, your resume will be used to determine your initial pay setting decision;
• Cover letter (optional);
• Most recent performance appraisal (optional);
• SF-50 showing you meet time in grade requirements, if applicable; 
• Transcripts (unofficial final copy with date degree was awarded; unofficial copy is accepted for application package, but an official copy is required prior to firm offer letter being extended;
• Schedule A, Persons with Disabilities: Schedule A letter from a physician, local, state or federal rehabilitation office citing eligibility under 5 CFR 213.3102 (u).
• If you wish to be considered under a Veteran’s authority (VEOA, 30%+ disabled, etc.), please submit Veteran documentation such as your DD-214 (member 4 copy preferred or any copy showing dates and character of service), along with a VA letter, SF-15, or other applicable forms. Active-duty members must provide an official statement of service from their command.
• Other Special Hiring Authorities: If you are claiming eligibility under a Special Hiring Authority, you must submit supporting documents to receive consideration.

Interagency Career Transition Assistance Program (ICTAP): The ICTAP provides eligible displaced federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.  To be well qualified, you must score 85 or better on established ranking criteria. You must provide proof of eligibility with your application to receive selection priority. Additional information about ICTAP eligibility is at:
http://www.opm.gov/ctap/index.asp.ICTAP

Candidates MUST submit:
1. A copy of their agency reduction-in-force notice;
2. A copy of your most recent Performance Rating;
3. A copy of your most recent SF-50 noting current or last position held, the grade level, and the duty location; and
4. A copy of your notice of proposed removal for declining a directed reassignment or transfer of function outside the local
commuting area or documentation showing you were separated as a result of RIF or declining a directed reassignment or
transfer of function outside the local commuting area.

Career Transition Assistance Program (CTAP). Provides eligible surplus and displaced competitive service employees in the CFTC with selection priority over other candidates for competitive service vacancies. If CFTC has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must rate equivalent to the Well Qualified or better category using established rating criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: http://www.opm.gov/ctap/index.asp.

The following links provide information on how you may be eligible for various hiring authorities:

1. VEOA

2. 30% or more disabled veteran

3. Individuals with disabilities

4. CTAP

5. ICTAP

6. Military Spouse

7. Special Authorities

8. Peace Corps & AmeriCorps VISTA

9. Former Federal Employees

Next steps