Summary
This position is located in the Franchise Budget Office (FBO), Infrastructure Operations Business Office (IOBO), Infrastructure Operations (IO), Office of Information and Technology (OIT).
This job is open to
Clarification from the agency
ALL US CITIZENS.
DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation.
Duties
Please note, there may or may not be actual/projected vacancies when you submit your application. Your resume and any supporting documentation will be retained with other applicants and reviewed as vacancies occur. You will not receive a notice regarding your application's status other than the initial acknowledgment until a request is received to fill a position. We will refer qualified applicants to the selecting official for consideration.
The organization's hiring need will determine the referral of additional applicants. Applicants will be notified about their application's status if referred or if we fill all vacancies. Your application will expire in 3 months from the day of submission. If you are still interested in the position after the 3 month period, you will need to re-apply to this vacancy announcement.
Duties:
- Develop and maintain strategic plans.
- Assist in fiscal year (FY) rate model preparation.
- Plans, develops, and implements project efforts that utilize information technology.
- Resolve conflicts in laws, regulations, policies, standards, or procedures.
- Review or conduct audits of information technology (IT) programs and projects.
- Lead and oversee budget, staffing, and contracting.
- Mastery of, and skill in applying advanced IT principles, concepts, methods, standards and practices.
- In -depth knowledge of necessary planning activities including but not limited to development of initial project plan; development of baseline budget and schedule; and creation of plans for risk management, change control, and configuration management.
- In-depth knowledge of project organization techniques and project analysis.
- In-depth knowledge of resource allocation, management of multidisciplinary tasks, and interface with customers/sponsors.
- Strong communication skills necessary to achieve clear transmittal of project information, both orally and in writing, between all stakeholders.
- Ability to leverage human resources in the accomplishment of mission requirements.
- Develop organization's customer agreement estimates for IT resources/costs and prepare the associated contracts.
- Analyzes monthly customer contract variance reports and amend contracts as necessary during the fiscal year.
- Assists in fiscal year rate model development for IT services.
- Develops IT cost estimates or customer proposals for new or modified systems.
- Researches and analyzes problems or issues, identify information gaps and reconcile where data is available, and recommend solutions or corrective actions.
- Researches and addresses customer inquiries regarding contract estimates, invoices, business documents, and other business-related matters.
- Support the business planning process, including but not limited to budget formulation and execution, rate setting, revenue tracking, and business process development and reengineering
- Gathers IT data for and provide input for preparation of business documents.
- Establishes metrics to measure and evaluate actual IT costs versus IT budget estimates.
- Establishes, implements, or examines business processes, directives and/or other business policies and practices to protect the integrity of data.
- Performs needed analysis to define opportunities for and propose new or improved business process solutions
- Consults with customers (including, but not limited to customer relationship managers, project managers, architects, and technical specialists) to identify and specify IT requirements for customer initiatives and contracts.
- Serves as senior team member, providing policy guidance and recommendations to management on assigned projects or business office issues regarding IT initiatives.
Position Description/PD#: IT Specialist (PLCYPLN)/04867A
Travel Required: Occasional travel may be required as needed for this position.
Work Schedule: Monday - Friday; Tour of duty will be determined based on organizational needs.
Compressed/Flexible: As determined by the Agency Policy.
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Duty Location Status: TBD
Relocation/Recruitment Incentives: Not authorized.
Financial Disclosure Report: Not required.
Bargaining/Non-Bargaining: This is bargaining position.
Requirements
Conditions of Employment
- You must be a U.S. Citizen to apply for this job.
- Selective Service Registration is required for males born after 12/31/1959.
- You may be required to serve a probationary period
- Subject to background/security investigation.
- Selected applicants will be required to complete an online onboarding process.
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement.
Specialized experience includes:
- Knowledge of the organization's enterprise information technology (IT) goals and objectives; specifically, in terms of VA System Inventory (VASI), application codes, cloud hosting (capacity consumption), and Technology Business Management (TBM).
- In-depth knowledge of VA and the OIT organization as a Franchise Fund activity within the VA. Mastery of MS Excel, MS Access, MS Word, and Primavera Project Manager.
- In-depth knowledge of business office operations in an IT Data Center environment to include contract estimating and contract preparation.
- Knowledge of the organization's enterprise information technology (IT) goals and objectives.
- Knowledge of how information needs and collection requirements are translated, tracked, and prioritized across the extended enterprise.
- Knowledge of the organization's core business/mission processes.
- Skill to translate, track, and prioritize information needs and intelligence collection requirements across the extended enterprise.
- Knowledge of the organization's enterprise information technology (IT) goals and objectives; specifically, in terms of VA System Inventory (VASI), application codes, cloud hosting (capacity consumption), and Technology Business Management (TBM).
- Understands the organization's financial processes. Prepares, justifies, and administers the program budget. Oversees procurement and contracting to achieve desired results. Monitors expenditures and uses cost-benefit thinking to set priorities.
- Knowledge of the principles, practices, and methods used to determine, estimate, and analyze costs, including determining life cycle costs, application of cost models, and evaluation of cost realism.
- Applies the process of discovery that involves the diagnosis of a problem or issue, identification and gathering of relevant information, formulation and evaluation of alternative solutions or courses of action, and selection or recommendation of the preferred solution or course of action.
- Effectively expresses information to multiple audiences through clear dissemination of information and ideas; actively listens to others and demonstrates understanding of their comments and/or questions.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Education
There is no educational substitution at this grade level.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the qualifications above. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following Competencies for this position:
- Financial Management
- Cost Estimation & Analysis
- Analysis & Problem Solving
- Communications
Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Applicants will be referred in the order in which they were received.
Required Documents
To apply for this position, you must submit a complete Application Package which includes one or more of the following documents. You will not be contacted for additional information:
- Resume which includes a list of all significant jobs held and duties performed, dates specified in month and year format, and the resume must reflect full and/or part-time or total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time). If part-time, the hours must be annotated to be able to pro-rate the amount of qualified specialized experience. If military or civilian, please include your rank and/or grade. A cover letter is optional.
- Complete All Required Assessments.
Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc.
Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices. Please review the above list(s) to ensure you have included all necessary documents required for your application. Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
All applicants are encouraged to apply online.
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 10/08/2024 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12560404.
1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
2. Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
Next steps
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_HireIt is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
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