Summary
This position is located in the Community Recreation Division of the Fleet Readiness (FR) Department, Fleet Activities Sasebo, Japan. The purpose of the position is to provide administrative and clerical support to the Librarian and patrons of the library.
This job is open to
Clarification from the agency
WHO MAY APPLY: Applicants with SOFA Sponsorship ONLY. This includes applicants with current Military Spouse Preference, Family member preference, active-duty service member (with their command's approval), and current CNIC employees within the local commuting area.
Duties
- Shelves books, magazines, and other library materials according to the various systems used in libraries and ensures all materials are re-shelved in correct order.
- Reviews library's collection to ensure library materials are maintained in correct order in their assigned areas.
- Checks condition of books in designated areas, removes obsolete/damaged materials for review by a librarian, and performs minor mending.
- Processes new, rebound, and reconditioned library materials for circulation and reference according to established procedures.
- Assists with annual inventory of collection.
- Assists with automated and manual circulation duties, registering and deleting users, charging and discharging library materials, taking requests for reserves and interlibrary loans, and checking to ensure those requests are filled.
- Assists with processing overdue books.
- Following established procedures, assists with the library procurement/acquisition process.
- Explain library rules to users and ensures that users observe library rules.
- Assists users in locating books and information in card catalogs, databases, and on the shelves, referring difficult questions to higher staff members.
- Performs routine clerical task such as answering the telephone, taking messages, and referring callers or visitors to the appropriate staff member.
- Assists in maintaining and updating library statistics and filing. Uses a variety of word processing software (i.e., Microsoft Office, etc.) to prepare and print a variety of letters, reports, memos, and other text documents.
- Assists in implementing programs, publicity, and the marketing of library services.
- Accurately shelves a variety of library materials and maintains materials in proper order.
- Accurately processes library materials in accordance with established procedures.
- Accurately performs circulation duties.
- Accurately performs record maintenance and overdue processing.
- Courteously receives and greets visitors and answers their questions.
- Courteously assists users by answering questions regarding library services and rules.
- Promptly, efficiently, and politely provides circulation assistance to users. Courteously assists users in finding materials and information, referring difficult questions to the lead technician and/or Supervisory Librarian.
- Accurately queries databases for requested information.
- Properly and promptly performs routine clerical tasks in accordance with established procedures.
- Promptly and courteously answers telephone calls.
- Notifies appropriate staff member of problems in a timely manner.
Requirements
Conditions of Employment
- Satisfactorily complete all background checks to include National Agency Check with Written Inquiries (NACI).
- Incumbent must be able to work varied work schedules to include evenings, weekends, and holidays.
- Must be available to work alternating Sundays 08:30-14:30.
Qualifications
Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.
A qualified candidate possess the following:
- 0 - 3 months general experience
- Must have experience in responsible clerical or office work of any kind that demonstrates the ability to perform satisfactorily at the grade level of the position.
- Must be able to read, write, and speak English.
- Must have experience or training that demonstrates the ability to perform simple computer data processing.
- Typing skills are desirable.
- Work requires some physical exertion such as long periods of standing; recurring activities such as bending, crouching, stooping, stretching, and reaching; pushing loaded book trucks; and recurring lifting of moderately heavy items.
- Must be physically able to frequently lift boxes of up to 40 pounds.
- Must be able to reach up to 72 inches with or without the assistance of a step stool.
- Must be able to satisfactorily complete a pre-employment physical.
- Successful completion of a National Agency Check is required
- Must possess skill in dealing with the public.
Education
- When education is a basic requirement for the position, or when substituting education for experience, applicants MUST submit a copy of your high school transcripts, college transcript, or a list of courses, which includes grades earned, completion dates, and quarter, and/or semester hours earned as part of your application package.
- Foreign education must include evidence that it is comparable to education received at accredited educational institutions in the United States.
- Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency, which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service.
- All substitutions of education for experience will be made in accordance with OPM approved qualification standards.
- To receive consideration for a non-related degree or eligibility based on a combination of education AND experience, a college transcript is required.
- All transcripts MUST show student's name and the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study.
- *If your degree has not been awarded/conferred, you must provide a copy of your HS Diploma or equivalent along with transcript(s).
- Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education are acceptable to meet positive education requirements or to substitute education for experience.
- For additional information, please go to the Office of Personnel Management (OPM) and the U.S. Department of Education websites at http://www.opm.gov/qualifications and http://www.ed.gov/admins/finaid/accred/index.html
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be screened for the following minimum qualifications:
- 0-3 months general experience
Applicants who meet the minimum qualifications will be further evaluated for:
- Experience in dealing with customer service operations.
- Experience or training that demonstrates the ability to perform simple computer data processing.
- Has experience in responsible clerical or office work of any kind.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.
Required Documents
The following documents are required at the time of application:
- Resume or NAF Application Form
- Proof of SOFA Status. Acceptable supporting documents include:
- PCS Orders (Applicants' name must be listed as approved dependent) (Military)
- Family Entry Approval/Dependent Entry Approval (Military)
- Sponsor's Letter of Employment (Civilian)
- Proof of Education (if required under "Qualifications Required") such as high school diploma/GED, clinical licensure, awarded/conferred academic degree transcript(s) and/or *related coursework transcript(s) relevant to the position
- If you are a current Federal employee, please submit your most recent Personnel Action Report (PAR) or SF-50
Note: Applications missing any required document will not be eligible for consideration.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 09/23/2024 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12547155
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant
To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.
Next steps
Please ensure that your resume and supporting documents contains all the information requested in the vacancy announcement. If your resume and supporting documents do not provide all the information requested on this form and in the job vacancy announcement, you may lose consideration for the job.
All applicants will be notified regarding their status by email. Applicants will either be contacted for an interview or sent an email of non-selection 3-6 weeks after the announcement cut-off date. Please note that if you provide an inaccurate email address or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position. This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate.
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