Summary
The incumbent provides assistance to Division Head who directs one or more Branch Sections within MWR. Performs a variety of responsible secretarial, and administrative duties requiring a substantial level of judgment, experience and discretion.
Duties
- Screens calls and visitors, personally handles many requests for information and refers others as appropriate.
- Types of correspondence, reports and other materials.
- Maintains various files, regulations, manuals and directives.
- May take and transcribe dictation.
- Reads all incoming correspondence and determining proper action.
- Reviews outgoing correspondences and reports ensuring proper format.
- Keeps the Division Head's calendar and schedules appointments and meetings according to his/her workload and current issues of importance.
- Handles matters and situation of a confidential and sensitive nature.
- Performs independently with daily responsibilities. May direct the activities of other employees engaged in a variety of clerical and typing duties, assign and review their work.
- Perform other related duties as assigned.
Requirements
Conditions of Employment
- Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
- Must meet federal suitability requirements including successful completion of background investigation.
Qualifications
- A minimum of one year of experience in responsible clerical support work which demonstrates ability to perform the work of the position under general supervision.
- Work involved requires a high level of commitment to the policies and program goals of the division.
- Must possess demonstrated office work knowledge and experience in order to accomplish responsible clerical duties.
- Must have knowledge of grammar, spelling, punctuation, and ability to type, operate a CRT (computer terminal) or Personal Computer to adapt to various software applications.
- Must demonstrate effective oral and written communication.
Education
A high school diploma or GED is preferred.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.
Required Documents
The following documents are required at the time of application:
- Résumé
- Proof of education/training: provide a copy of your awarded/conferred college transcript(s)
- If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
- If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
- If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
- If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Applications are not accepted in person or via email. Applicants must apply online.
Click the blue APPLY button at the top of this announcement to apply.
Next steps
Applicants who do not meet the above requirements or submit all required forms may not be considered. Due to volume of applications received, applicants may not be notified of non-selection.
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