Management Analyst Job in Washington, DC

Vacancy No. CA/HR-2025-0005 Department Department of State - Agency Wide
Salary $69,923.00 to $153,354.00 Grade 09 to 13
Perm/Temp Permanent FT/PT Full-time
Open Date 1/17/2025 Close Date 2/3/2025
Job Link Apply Online Who may apply Public
Locations:
Washington, DC


Summary

This position is located in the Bureau of Consular Affairs, Office of the Executive Director, Human Resources Division, U.S. Department of State (CA/EX/HRD) with delegated authority to provide the full range of human resources services to the organizations in the Bureau of Consular Affairs. This position serves as a Management Analyst on the Workforce Planning Team with responsibility for providing detailed analyses of a broad range of workforce planning areas and management services.

Duties

  • Workforce Planning and Analysis: Consults with CA management to define workforce requirements necessary to ensure that the Bureau is adequately staffed with highly qualified employees capable of meeting current mission goals , objectives, and plans
  • Position Management, Allocation, and Control: Manages position allocation and control for the Bureau, ensuring that authorized positions (FTEs) are utilized and accounted for, and that action is taken to fill vacant positions
  • Organizational Review and Analysis: Conducts analyses of complex challenges to ensuring effective and efficient workforce planning and compliance with established organizational control policies and criteria
  • Advice and Guidance, Back-Up Special Assistant: Provides advice and guidance to Bureau management on Federal laws, rules, regulations, policies, and practices applicable to workforce planning and management

Requirements

Conditions of Employment

  • U.S. Citizenship is required.
  • Incumbent will be subject to random drug testing.
  • Must be able to obtain and maintain a Secret security clearance.
  • Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit: www.dhs.gov/E-Verify/

Qualifications

Applicants applying for the GS-09 grade level must meet one of the following requirements:

A. Have at least 1 full year of specialized experience equivalent to the GS-07 level in the Federal service which provided you with the particular knowledge, skills and abilities to perform the duties of the position.

Qualifying specialized experience must demonstrate the following:

  • Experience in principles, methods, and practices of workforce planning, position management, organizational analysis, workforce utilization, and related areas to provide analytical and advisory services in the workforce management area
  • Experience with analytical and evaluative techniques used to review, analyze, and advise on the effectiveness and efficiency of the workforce management policies, processes, and practices and to recommend improvements where possible
  • Experience drafting segments of reports of study/survey results for use by senior analysts in making formal presentations
  • Experience researching, studying and analyzing federal laws, rules, regulations, policies, and practices applicable to workforce planning and management

OR

B. Have a master's or equivalent graduate degree, OR 2 full years of progressively higher level graduate education leading to such a degree, OR LL.B or J.D. from an accredited college or university. This education must demonstrate the knowledge, skills, and abilities to do the work of the position to be filled;

OR

C. Have a combination of graduate level education and specialized experience (as described above), which is equivalent to the GS- 07 level in the Federal Service. This experience and education together meets 100% of the qualification requirements for this position.

Combination of Experience and Education: When an applicant has less than one year of specialized experience as described in the announcement, he or she may combine successfully completed graduate-level education with experience to meet the total qualification requirements. Generally, 18 graduate semester hours is equivalent to 1 full-time year of graduate study (your school and department determine what constitutes 1 full time year of graduate study). The percentage of specialized work experience and the percentage of graduate study must total at least 100%.

Applicants applying for the GS-13 grade level must meet one of the following requirements:

Note: All applicants WILL BE required to submit transcripts as verification of educational requirement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you may lose consideration for this position.

Applicants must have 1 year of specialized experience equivalent to the GS-12 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position.

Qualifying specialized experience must demonstrate the following:

  • Experience in mastering of a wide range of analytical and evaluative techniques used to review, analyze, and advise on the effectiveness and efficiency of the workforce management policies , processes, and practices and to recommend improvements where possible
  • Experience in principles, methods, and practices of workforce planning, position management, organizational analysis, workforce utilization, and related areas to build and sustain a high-quality workforce
  • Experience in utilizing automated systems to develop and manage databases, develop data-driven reports, and perform other functions in organizing, analyzing, and reporting workforce information
  • Experience in effective communication sufficient to plan and coordinate activities, reconcile differing or conflicting viewpoints, present and defend recommendations, advise and guide, present briefings, prepare reports

There is no substitute of education for specialized experience for the GS-13 position.

Education

See the qualifications section of this vacancy announcement for education requirements, if applicable.

Additional information

  • For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at (202) 663-3474 or OAA@state.gov.
  • If eligible, telework and/or remote work agreements may be permitted with supervisory approval.
  • Multiple positions may be filled from this announcement.  If eligible, applicants to this announcement may be referred to other similar positions in other Bureaus/Offices in the Department for up to 240 days.  Telework eligibility and security clearance requirements may vary for such similar positions. 

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, a review of your resume will be conducted and compared against your responses to the assessment questions to determine if you are qualified for this job.  Note:  Responses to questions that are not fully supported by the information in your resume may result in adjustments to your rating. 

Applicants who meet the minimum qualification requirements, as described in the “Qualifications” section of this announcement, will be assigned a score between 70 and 100.  The assessment is used to measure the degree in which your background matches the competencies (knowledge, skills, and abilities) required for this position. Your qualifications will be evaluated on the following competencies:

  • Knowledge of workforce planning and analysis
  • Ability to think strategically
  • Skills in Conflict Resolution
  • Knowledge of Communication
  • Experience in the strategic and tactical planning process

Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview.  Qualified non-competitive candidates must be deemed best qualified based on the applicant assessment in order to be referred to the hiring official for further consideration and possible interview.

Agency Career and Interagency Career Transition Assistance Program (CTAP and ICTAP) candidates must be rated "Well Qualified" for the position and earn a score of at least 85 (when applicants are rated in a range of 70 to 100) to receive consideration for selection priority.


You may preview questions for this vacancy.

Required Documents

All required documents listed below, that are applicable to you, must be submitted to our automated system by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

1.  Resume showing relevant work/volunteer experience, education and training.  Include the start and end dates (from month/year to month/year) and the number of hours per week worked/volunteered.  Your resume serves as the basis for qualification determinations and must support your answers to the completed online assessment questions. 

2. Transcripts, if applicable and you are qualifying based on educationSee the Qualification and Education sections of this announcement for more information. If selected, an official/sealed college transcript(s) will be required to verify education prior to employment. 

3. Other Qualification Documentation (e.g. certificates, certifications, etc.), if applicable.  See the Qualification section of this announcement for more information.  

4.  Veterans' Preference Documentation, if applicable:

  • To claim 5-point preference, submit a copy of your DD-214 Certificate of Release or Discharge from Active Duty.
  • To claim 10-point preference, submit all required documentation outlined on the SF-15 (Application for 10-Point Veteran Preference) to support your claim (e.g., DD-214, official statement from the Department of Veterans Affairs, etc.).  If we cannot verify your 10-point preference claim, your application will be reviewed for 5-point preference.
  • To claim 10-point derived preference (i.e., spouses, widows, widowers or mothers of veterans), submit a completed SF-15 and all required documentation listed on the SF-15 to support your claim.
  • To claim 0-point Sole Survivorship preference, submit a copy of your DD-214 or another form of official documentation showing that your discharge or release from active duty occurred on or after August 29, 2008 and was based on a sole survivorship discharge.
  • For all preference claims:
    • DD-214 Member 4 copies are preferred and must show the dates of service, type of discharge, and any qualifying service campaign medals.
    • If you are currently on active duty and applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must provide a certification on letterhead from your military branch which contains your military service dates, expected date of discharge or release, and the character of service to show that your military service was performed under honorable conditions. The expected date of discharge or release must be no later than 120 days after the certification is submitted for consideration for this vacancy announcement.
  • For more veterans’ preference information, visit the USAJOBS Help Center.

5.  ICTAP/CTAP documentation, if applicable (e.g., reduction-in-force (RIF) separation notice, RIF separation SF-50 personnel action, certification of expected separation, etc.).  Visit our agency’s ICTAP and CTAP eligibility information sites for more information and required application documentation. 

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Prepare your application in USAJOBS

To start your application, click Apply and we’ll walk you through the process to attach a resume and any required documents.

During the application process you can review, edit, delete, and update your information. We’ll automatically save your progress as you go, so you won’t lose any changes.  You have until 11:59 p.m. Eastern Time (ET) on the closing date of this announcement to complete the application process.

STEP 1: Select the "Apply" button and follow the instructions to register or sign into USAJOBS.

STEP 2: Submit your resume.  Please see the Required Documents section for specific information that should be outlined in your resume.

STEP 3: Complete the online assessment questions.

STEP 4: Submit all required documentation applicable to you, as listed in the Required Documents section.

To learn how to view the status of your submitted supporting documentation and application, visit the Application Instructions section of our agency’s Civil Service selection process site.

Technical assistance with your on-line application is available through the Help Desk at mgshelp@monster.com or by calling (866) 656-6830 between the hours of 7:00 a.m. and 7:00 p.m. ET

Alternate Application Procedures

If applying online poses an extreme hardship, you may request alternate application procedures to submit your application package. Contact the Human Resources office listed on the announcement between the business hours of 8:15 a.m. and 5:00 p.m. ET at least 2 working days prior to the closing date of this announcement. The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m. ET on the closing date of this announcement. Paper applications and information sent by mail will not be accepted.

Agency contact information

Elijah Hunt
Phone
771-204-3430
Fax
000-000-0000
Email
HuntE1@state.gov
Address
U.S. Department of State
600 19th Street, N.W.
Attn: CA/EX/HRD
Washington, District of Columbia 20520
United States
Learn more about this agency

Next steps

After all application packages are received, we will review applications and evaluate applicants’ qualifications.  Then, in approximately two weeks after this announcement closes, we will refer candidates, as described in the “How You Will Be Evaluated” section, to the hiring manager for selection consideration.  Your application status will be updated up to four times during the following hiring phases:

  1. After applications are received.
  2. After applications are assessed to determine qualifications.
  3. After candidates are referred to the hiring manager.
  4. After a selection is made.

For the selected candidates who receive a tentative job offer, we will conduct a suitability review and/or security background investigation that generally takes an average of at least two to six months.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.