Management Analyst

Clarification from the agency

Open to current and former Federal employees with competitive status and VEOA Applicants.

As a Management Analyst, you will:

GRADE 13

• Budget & Financial Execution: Coordinate the monitoring and analysis of organizational budget spend plans, identify potential funding shortfalls, and serve as a fund certifier to ensure obligations align with approved plans and federal statutory requirements.
• Management Analysis: Conduct independent studies, surveys, and assessments of administrative processes or organizational structures to identify operational deficiencies and recommend efficiency improvements to the supervisor.
• Administrative Coordination: Administer operating-level personnel operations (including position management and staffing projections), coordinate logistical resource requirements (such as office space and property accountability), and serve as the organization's Training Officer.
• Problem Solving: Perform sensitive troubleshooting assignments under standard supervisory oversight, resolving management problems and emerging issues across organizational boundaries.

GRADE 14

• Strategic Financial Direction: Serve as a recognized financial authority and senior advisor to executive leadership on short- and long-term budget planning, enterprise-wide resource allocation strategies, and multi-million-dollar fund certification.
• Enterprise-Wide Program Evaluation: Independently plan, schedule, and lead massive organizational evaluations or high-impact process assessments, utilizing strategic data and changing management theories to establish fundamental management policies that impact agency goals.
• Strategic Portfolio Oversight: Provide senior-level oversight for overarching administrative portfolios, including complex workforce transitions, labor relations compliance, large-scale facilities management, and enterprise professional development programs.
• Autonomous Troubleshooting: Formulate, recommend, and implement critical, high-priority management approaches and resource strategies with complete autonomy, serving as an expert interpreter of regulatory guidance whose recommendations are normally accepted without significant change.

The ideal candidate is a highly autonomous professional who serves as a recognized authority on complex federal administrative, budgetary, and operational programs. The candidate has expert experience in federal budget formulation, execution, and fund certification, alongside a proven ability to provide strategic financial counsel to executive leadership. The candidate is an expert evaluator who can independently conduct enterprise-wide program studies and implement strategic change management solutions to optimize efficiency. Additionally, the candidate brings comprehensive oversight experience in workforce planning/human resources management, complex logistics, and organization-wide professional development. Operating with complete independence and diplomatic tact, they excel at resolving high-priority, sensitive organizational challenges across structural boundaries.

Conditions of employment

• You must be a U.S.Citizen and eligible for consideration.
• You must meet specialized experience to qualify.
• Required documents must be submitted by the closing date.
• Submit application and resume online by 11:59 PM EST on the closing date.

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance the organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

CONDITIONS OF EMPLOYMENT:

• SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service.
• GOVERNMENT TRAVEL CARD: This position involves travel.  A government contractor-issued travel card will be issued and must be retained for official business only.
• PCS/RELOCATION/RECRUITMENT:  Permanent Change of Station (PCS), Relocation, and Recruitment Incentive authorization varies by position/selection and a service agreement may be required.
• PROBATIONARY PERIOD: You must complete a one-year probationary period (unless already completed).
• SUPERVISORY PROBATIONARY PERIOD: You must complete a one-year supervisory probationary period (unless already completed).
• TIME-IN-GRADE: Federal applicants must have served 52 weeks at the next lower grade in the competitive or excepted service in the executive branch to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F.

Qualifications

To meet the minimum qualifications for this position, you must meet the specialized experience qualifications for the grade at which you are requesting consideration.

To qualify for the Grade 13, you must have at least one year of experience equal or equivalent to the GS-12, it must include:

• Experience evaluating the long-range effectiveness and productivity of enterprise-wide administrative programs, including diagnosing systemic organizational deficiencies, designing workflow optimization frameworks, and advising senior management on corrective strategies.
• Experience serving as a programmatic authority over enterprise-level automated administrative systems, including developing time and attendance compliance policies, governing physical property accountability frameworks, and directing complex organizational onboarding initiatives.
• Experience directing organization-wide compliance or employee benefit initiatives, which includes serving as the final programmatic approving authority, interpreting statutory or regulatory requirements, and enforcing compliance standards across diverse organizational lines. Experience in liaising with leadership, supervisors, and HR to track staffing actions, monitor deadlines, and ensure compliance with established policies and procedures.

To qualify for the Grade 14, you must have at least one year of experience equal or equivalent to the GS-13, it must include:

• Experience serving as a designated fund certifier and senior advisor to executive leadership on budget formulation and resource allocation strategies for an enterprise-level portfolio, which includes independently executing corrective actions to mitigate funding shortfalls or execution risks across an organization.
• Experience leading cross-functional organizational studies and process assessments, utilizing strategic data analytics and change management frameworks to establish fundamental management policies impacting personnel across an enterprise.
• Experience directing corporate administrative operations and workforce planning, which includes providing executive-level oversight for personnel actions, managing large-scale facilities or infrastructure transitions, and administering organization-wide training initiative. Experience coordinating human capital activities, including workforce planning, recruitment, position management, onboarding, and performance management. 

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):  Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

 Financial Management

1. Comprehends organizational financial processes, manages program budgets, oversees procurement, monitors expenditures, and applies cost-benefit analysis for priority setting. 
2. Aligns with the requirement to serve as a fund certifier providing senior oversight for budget formulation and resource allocation. 

 Administration and Management

1. Knowledge of planning, coordinating, and executing business functions, resource allocation, and production.
2. Corresponds to the broad administrative oversight needed for workforce planning, property management, and serving as organizational Training Officer

Client Engagement/Change Management

1. Knowledge of change management principles, strategies, and the impact of change on organizational culture and processes.
2. Reflects the need for expert knowledge in change management theories and assisting senior managers with paradigm shifts and stakeholder engagement. 

For all types of consideration, experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).  Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.  You will receive credit for all qualifying experience, including volunteer experience.

For additional information about applying to Federal positions, please click on the following link: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4

All applicants must meet all qualification requirements by the closing date of this announcement.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

DESCRIBING YOUR EXPERIENCE:  Please be clear and specific when describing your experience, as HR evaluates applications strictly on the facts provided and will not make assumptions. To receive full credit, your narrative responses must be written in paragraph format and explicitly match your resume. Begin each response by listing the exact position title, organization, employment dates (MM/YYYY–MM/YYYY), full- or part-time status, average weekly hours, and federal series/grade (if applicable). Within the body of the paragraph, clearly describe your specific duties, actions taken, tools used, and measurable outcomes. HR will cross-check these details against your resume; if your resume does not fully support every claim and timeframe, the experience will not be considered for credit, which may result in an ineligible determination.

Eligible federal employees seeking consideration for a non-competitive reassignment must explicitly indicate their interest in the application. To qualify, you must possess competitive status (verified by an SF-50), meet all minimum qualifications, and currently or previously hold the same grade level (or higher) or equivalent promotion potential as this position

You will not be considered for the position if any part of the application or supporting documentation is incomplete. Falsifying your background, education, and/or experience is cause for not hiring you or adverse action after hiring.  

All applicants: Your application will be reviewed in two phases determine how you move forward in the hiring process.  Phase I: Your resume will be reviewed to determine your technical qualifications for this position based on the required specialized experience. ONLY two (2) pages of your resume will be reviewed. Additional information beyond your resume (e.g., cover letter, links embedded in your resume) will not be reviewed.  Applicants passing “Phase I” will move on to the “Phase II” of the assessment process where your application will be reviewed and rated based on the KSAs/Competencies listed in the vacancy announcement by a Subject Matter Expert (SME).

RESUME:In accordance with the OPM memorandum titled Merit Hiring Plan, dated May 29, 2025, resumes with a maximum of two (2) pages in length will be accepted as part of your application.  These should be legible and in a readable font size. A determination of your eligibility and/or qualifications will be based only on those two (2) pages. 

Your resume MUST contain specific information that can be used to make a qualification determination, including employment beginning and ending dates for each position, whether employment is Full-time or Part-time (e.g., Program Analyst, GS-343-11 | January 2009–Present | 40 Hours/Week) and position titles. If the position is/was in the Federal government, you will need to provide the position series and grade level. The resume should show relevant experience and education, as well as support the required specialized experience.

TRANSCRIPTS are REQUIRED if there is a stated education requirement for the series OR if you are substituting education for experience. The transcripts need not be official, but must show that you meet the stated education requirements, including specific major or class requirements. 

PERFORMANCE APPRAISALS / INCENTIVE AWARDS: If applicable, you may submit recent performance appraisals and incentive award documentation dated within the last 18 months. To receive due consideration during the evaluation process, your performance appraisal must show the official rating of record and be signed by a supervisor. If an appraisal is unavailable, you must submit a statement explaining why (do not submit a performance plan). Qualifying incentive documentation includes superior performance, special act or achievement awards, and quality step increases. All submitted documentation will be forwarded to the selecting official to support your application.

VETERANS: Your last DD214 (member 4 copy), Certificate of Release or Discharge From Active Duty, that shows the type of discharge and all dates of active duty is required to verify your eligibility.  

• If applying to a vacancy opened to all US Citizens under category rating and wish to be considered as a preference eligible, you need to submit a copy of your DD214 (member-4 copy).
• If claiming preference eligibility as a disabled veteran, you must submit proof of entitlement of this preference which is normally a valid letter from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability.  An SF-15 is desired, but not required.
• If applying to a vacancy opened Status and you are requesting consideration under Veteran's Employment Opportunity Act (VEOA) (https://www.fedshirevets.gov/job/shav/#veoa), you need to provide a copy of your last DD214 (member-4 copy), which verifies your military service dates, reason for separation, OR certification of separation that shows a discharge date within 120 days of the closing of this announcement, and eligibility for consideration under the Veterans Employment Opportunity Act.

CURRENT OR FORMER FEDERAL APPLICANTS: You must submit SF-50(s) that verify your highest competitive grade, full performance level, and federal applicant eligibility. To prove you meet the 52-week time-in-grade requirement for the highest grade level requested, you must submit SF-50 documentation showing a sequential 52-week period. Box 4 of the SF-50 must show an effective date at least 52 weeks prior to the job announcement closing date. Do not submit an award SF-50 or a current-year pay adjustment SF-50, as these generally do not verify grade, eligibility, or the full 52-week requirement. To ensure your application passes HR validation, you are highly encouraged to combine and upload the following required SF-50 documents into a single PDF:

• The SF-50 showing when you were originally appointed or promoted to your qualifying grade level (establishing the start of your 52-week timeline) OR subsequent SF-50 (such as a Within-Grade Increase, promotion, or award) dated at least 52 weeks later.

Warning on Incomplete Documentation: Submitting only an annual general pay adjustment SF-50 or an award SF-50 by itself is insufficient, as these individual documents do not track or prove your original entry date into that grade. If your documentation fails to conclusively prove a full 52-week history at the next lower grade, you will be rated Ineligible for that tier

 https://help.usajobs.gov/working-in-government/service/sf-50

Displaced employees may be eligible for ICTAP or CTAP priority consideration. For more information, please review the OPM Employee's Guide to Career Transition.

SPECIAL ATTENTION: To be considered, you must submit all required resume details and applicable documents by the closing date of the announcement.

Next steps