Management and Program Analyst Job in Washington, DC

The Architect of the Capitol (AOC), Office of the Chief of Operations, House Office Buildings (HOB), Office of the Executive Director is seeking a Management and Program Analyst (Time Lead Manager) to analyze and advise the effectiveness of programs and/or the efficiency of management operations. This role focuses on Time and Attendance and Leave Management operations. 

Clarification from the agency

The vacancy is open to Architect of the Capitol - House Office Building (HOB) employees only.

Key Responsibilities:

Management and Program Analysis

• Identifying procedural problems in program operations, using quantitative or qualitative methods.
• Conducting studies on operating programs related to leave management to reduce jurisdictional risk in the areas of leave management, workers compensation, FMLA and time and attendance. 
• Making recommendations in reports. Studies proposed legislation and/or regulations for impact on programs.
• After analyzing findings research current or new management practices for application to programs or operations.

Time and Attendance Responsibilities

• Managing the HOB time keeping process.
• Ensuring all employees are charged to the correct operating accounts.
• Providing oversight to the operational implementation of time and attendance activities including but limited to ensuring leave restriction is put into place when applicable, Securing the necessary approvals for advance leave request, conducting routine audits of time punches and approvals, serving as the time and attendance clerk to the Superintendent and Deputy Superintendent LA Code. 
• Investigating and correcting excessive Absence without leave (AWOL) occurrences by way of supervisory counsel and progressive discipline.
• Responding to inquiries from employees and supervisors pertaining to individual leave accrual and use, payment of special shift differential, and other types of premium pay and actions. Responding to requests for information via email, phone or in-person.
• Gathering documents and researching data as requested.
• Keeping abreast of various procedural requirements, policies and standard operating procedures.
• Researching time, attendance and leave problems; as revealed by either the automated system or by the employee. 
• initiating and completing appropriate corrective actions. 
• Resolving or recommending resolutions to solve problems to Supervisors. 

Leave Management Responsibilities

• Serving as the jurisdiction’s lead on family and Medical Leave Act and workers' compensation.
• Managing the jurisdiction’s review of all matters and serving as the liaison between HCMD’s ELRB on FMLA, Workers Compensation team and HOB.
• Acting as a field representative when handling Worker's Compensation Claims. Assists in the timely completion of forms.
• Assisting Supervisors and injured employees in completing and signing forms for medical treatment.
• Maintaining contact with injured or ill employees with supervisors' assistance. Coordinates controversial injury claims with supervisors and Employee Relations Branch. Notifies Safety Office of all injuries and accidents.
• Assisting Supervisors in the development of and completion of forms for short-term modified work assignments.
• Evaluating the overall costs for time and attendance, leave, worker’s and unemployment compensation and medical surveillance programs and determines improvements to provide the most cost effective and efficient reduction in program costs.
• Creating and implementing efforts to reduce jurisdiction financial risk associated with leave management and/or abuse and improving operational effectiveness and efficiency through improved time and attendance measures.
• Utilizing thorough knowledge of and compliance with applicable AOC and Occupational Safety and Health Administration (OSHA) safety rules and regulations to ensure that work progresses in a safe manner and to initiate or take corrective action on unsafe conditions in managed areas.
• Determining complex program issues, researching alternate solutions and options for the most efficient and effective results.
• Collaborating with other HOB staff on problem resolution.
• Independently implementing solutions for issues with established past practices.

Records Management/Personally Identifiable Information Controls

• Maintaining and monitoring integrated records and reporting system that affects policies and programs throughout House Office Buildings.
• Establishing and promoting a records management program controls to improve records management security, such as centralized records function, standardized handling/retention procedures, conversion from paper to film/electronic data and document searches.
• Developing tools to promote effective coordination of decentralized records management activities.
• Ensuring the accessibility and security of the House Office Buildings information.
• Analyzing problems and issues involving the development of records management systems.
• File and records utilization procedures and potential automation of information processing methods.

• A citizen of the United States.
• A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
• A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
• A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
• A person who is currently an officer or employee of the Government of the United States.

Qualifications

Education

Education may be substituted for specialized experience as indicated above. If using education to qualify, candidates must provide transcripts if selected.

Additional information

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

A variety of health insurance plans; retirement system with investment options; paid holiday; paid sick and annual (vacation) leave; life insurance; incentive systems; subsidized transportation; training and development opportunities, etc.

The Architect of the Capitol offers eligible employees opportunity to participate in the Student Loan Repayment Program.

You will be evaluated for this job based on how well you meet the qualifications above.

Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions.

Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:

Project Management

Planning and Evaluating

Problem Solving

Oral Communication

Writing

Your responses to the self assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self assessment questions. Falsifying your background, education, and/or experience is cause for not hiring you or disqualification for further consideration. 

Please note that a complete application is required for consideration. (Please review the “Required Documents” section of this job announcement to see what must be included in a complete application).

The Architect of the Capitol's job application process is designed to ensure that we only ask you for the information that is absolutely needed to evaluate your qualifications and eligibility for the position.

To apply for this position, you only need to submit online the following: a) your resume and 2) answer the online vacancy assessment questionnaire. The online questionnaire contains eligibility and screening questions and other relevant supplemental information. No additional documentation or attachment is required at the time of application. 

We ask that you prepare and submit a resume that best describes fully your background experience, skills, abilities, education, training and other relevant credentials. The resume should include dates of employment.

Nothing further is required until it is requested by the staff of the Human Capital Management Division. If additional documentation is required for a position, you will be asked to provide it during the selection process or upon selection. At that point, we may ask you to submit documentation to support statements made in your resume.

For example, we may ask you to provide documents such as college transcripts, copy of diploma or proof of Federal employment status. If the position requires a license or certification, we will ask candidate(s) to provide proof at the time of selection.

If you are claiming veterans' preference, we may ask you to submit proof of Veterans preference (DD-214, and, if claiming 10-point preference, the SF-15 plus proof required by that form).

If you fail to provide the required documents, we will withdraw a tentative job offer made and/or remove you from further consideration.

Agency contact information