Clarification from the agency

Applications Will Be Accepted From All US Citizens

Tour of Duty: Day Shift (7:30 A.M. - 4:00 P.M.) Hours May Change Due To Operational Needs of Management

A valid current DC or State Driver's License is necessary for the position.

MAJOR DUTIES

Program Planning and Management

Provides assistance to the Executive Director of Facilities Operations, Deputy Executive Director of Facilities Operations, Business Operations Manager, and Supervisory Facilities Operations Specialist with setting up funding for maintenance contracts and reviewing scopes of work.

Reviews the costs of past work operations. Assesses anticipated costs of known future requirements and determines future resource requirements for the organization. Assists with determining new staffing patterns based on workload forecasts and available funds. Provides cost data for prospective new hires.

Evaluates the effectiveness of current policies, directives and supports with the development of Standard Operating Procedures. Evaluate operations to ensure that the organization is meeting its objectives and milestones. Where deficiencies are noted, identifies areas where efficiency can be enhanced.

Collects and analyzes quantitative and qualitative data on project costs, work hours used, and supplies and equipment costs. Prepares reports and presentations on findings. 

Budget and Finance Liaison

Serves as the financial subject matter expert in support of the Executive Director of Facility Operations, leading budget development and oversight of execution. Represents and liaison on behalf of the Business Operations Manager with the AOC budget office.

Collects cost data for input into the annual budget for both facilities. Provides guidance to managers and supervisors to assist them in preparing their budget submissions. Initiates GT&C, Order, and Performance in G-Invoicing for TMFJB funding transfers in support of the Annual Letter and various project requirements. Prepares narrative and quantitative documentation to support annual budget submissions and provides supporting documentation in support of the development of proposals to increase the organization’s resources.

Prepares the budget package for review by the Business Operations Manager and Executive Leadership Team and submits it to the budget office. Responds to all inquiries as needed. Tracks expenditures for obligations such as salaries, equipment, supplies, and training. Monitors balances to ensure expenditures are within budgeted amounts. Reconciles monthly financial reports. When expenditures are out of balance, alerts the appropriate office. Takes action to re-allocate funds following budget office guidelines.

Preparation of Written Materials

Prepares reports, correspondence, memoranda, and other documents relevant to program activities, such as Quarterly Financial Reviews, responses to the FEVS Survey, AOC Performance and Accountability Report, Chief of Operation Office’s Reports, weekly reports, cost analyses, quarterly capital reports, award program plans, and training plans. Coordinates the contributions of other writers to the documents.

Utilizes knowledge of and comply with applicable Occupational Safety and Health Administration (OSHA), Office of Congressional Workplace Rights, and AOC rules and regulations to ensure that work progresses in a safe manner. Provides or receives training, either on-the-job or through classroom training, to ensure that all safety practices and equipment are fully utilized. Uses required Personal Protective Equipment (PPE) as appropriate.

Performs other related duties as assigned.

Conditions of employment

• You must be a U.S. Citizen.
• You must be able to pass a drug test.
• Your resume and question responses must demonstrate the job-related KSAs.
• You must meet the definition of specialized experience.

“To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below:

• A citizen of the United States;
• A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
• A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
• A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
• A person who is currently an officer or employee of the Government of the United States.”

Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications.

Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

Candidates for the GS-13 grade level must have at least 52 weeks of specialized experience equivalent to the (GS-12) grade level in the Federal service.

Specialized experience for this position includes:

• Program operations and direct accountability for allocation of resources and program results;
• Execution of operational budgets;
• Development and implementation of program policies and procedures; and
• Conducting qualitative and quantitative analyses to assess and improve program effectiveness.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions.

Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:

Program Management

Operational Analysis

Business Process Improvement

Communication

Your responses to the self-assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self-assessment questions. Falsifying your background, education and/or experience is cause for non-selection or disqualification from further consideration.

Please note that a complete application is required for consideration. (Please review the “Required Documents” section of this job announcement to see what must be included in a complete application).
You may preview questions for this vacancy.

The Architect of the Capitol's (AOC) job application process is designed to ensure you only provide information necessary to evaluate your qualifications and eligibility for the position vacancy.

To apply for this position, you only need to submit: a) your resume and b) answers to the online vacancy assessment questionnaire. The online questionnaire contains eligibility and screening questions and other relevant information. No additional documentation or attachments are required at the time of application.

Your resume should list your education, training and work experience including job titles, employment dates, duties and accomplishments.

Nothing further is required until it is requested by AOC’s Human Capital Management Division. If additional documentation is required for the position, you will be asked to provide it during the interview or selection process. At that time, you may be asked to submit documentation to support statements made in your resume.

For example, you may be asked to provide a copy of your diploma, college transcripts, or proof of Federal employment status. If the position requires licensure or certification, you will be asked to provide proof at the time of selection.

If Veterans’ preference is claimed, you will be asked to submit proof (DD-214, and, if claiming a 10-point preference, a SF-15 and the proof required by that form).

Failure to provide the required documents will end further consideration and/or result in the withdrawal of any tentative job offers.

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