Clarification from the agency

This position is open to all U.S. Citizens or U.S. Nationals. More than one selection may be made for this vacancy announcement.

This position is located in the National Gallery of Art’s Conservation Department, which preserves the museum’s collection through specialized treatment, scientific research, and environmental monitoring. The Management and Program Analyst provide administrative and technical support of staff and programs within this specialized conservation unit.

Duties include:

• Administer communications, information, and recommendations to support the Chief's decision-making process on programs and operations.
• Digital filing and archiving of materials, ensuring systematic organization and adherence to best practices for digital asset management and facilitating efficient access to records and compliance with organizational standards.
• Prepares/Writes presentations, project papers, and staff report to organize and deliver briefings to internal and external stakeholders.
• Conducts high quality research, prepares and develops presentations, proposals, lectures, and briefing/position papers with a strong command of language and demonstrated knowledge of art history, science, and conservation.
• Plan and manage conservation related activities for Exhibitions, Loans, Art Acquisitions, and Conservation special projects.
• Review/evaluate requests from seven conservation and scientific research departments upon request of the Chief of Conservation to analyze, act/find solutions to problems related to Administrative Functions/Conservation of Art/Collections Management.
• Leverages organizational technologies to achieve program goals, including extensive experience with Microsoft Teams, Microsoft Office Suite, Adobe Suite, TMS Suite, Project Management Software, and OneNote.

Conditions of employment

• You must be a United Stated Citizen
• This employee participates in the e-Verify program.
• Males born after 12/31/59 must be registered for Selective Service
• Pass Pre-employment Background Investigation
• May be required to successfully complete a probationary period

Qualifications

Specialized Experience Statement: Candidates must possess at least one year of specialized experience, equivalent in responsibility to the GS-09 level in the Federal service or private sector. Specialized experience for this position includes; a) Conducting research and generates reports on artworks for acquisition, loan, treatment, and exhibition, in support of a museum or cultural institution; AND b) Experience with digital asset management programs for art collections and conservation; AND c) coordinating conservation assessments, proposals, loan evaluations, and treatment reports for a museum or cultural institution; AND d) performing a variety of analytical and evaluative tasks in support of the overall administrative functions for a major organization or institution. 

OR

a Ph.D. or equivalent doctoral degree, 3 full years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree, LL.M., if related

OR

A Combination of Education and Experience (NOTE: please see OPM Group Standard for Administrative and Management positions, combining education and experience section.)

OPM Qualifications Standard:

Associated Group standard:  Group Coverage Qualification Standard for Administrative and Management Positions

You must meet all qualification and eligibility requirements by the closing date of this announcement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses to the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies.

• Program Management- Plan and manage conservation related activities for Exhibitions, Loans, Art Acquisitions, and Conservation special projects.  
• Research Assistance- Review and evaluate requests from seven conservation and scientific research departments upon request of the Chief of Conservation to analyze, act or find solutions to problems related
  to Administrative Functions/Conservation of Art/Collections Management.  
• Special Projects and Support-Oversee operations and maintenance to ensure success of projects. Leverages organizational technologies to achieve program goals, including extensive experience with Microsoft Office Suite, Adobe Suite, TMS Suite, Project Management Software, and OneNote.

For Category Rating: Once the application process is complete, a review of your resume will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.

Qualified candidates will be assigned to one of the three quality categories: The quality categories are defined as: Qualified, Well Qualified, or Best Qualified.

Qualified = Does not exceed the basic qualifications requirements described in the "Qualifications" section of this announcement.

Well Qualified = Meets the basic qualifications requirements described in the "Qualifications" section of this announcement and demonstrates proficiency in the Critical Competencies defined below. (This category must be met to be considered under ICTAP procedures)

Best Qualified = Meets the basic qualifications requirements described in the "Qualifications" section of this announcement and excels in the Critical Competencies defined below. The category assignment is a measure of the degree in which your background matches the competencies required for this position.

The Category Rating Process does not add veterans' preference points or apply the "rule of three," but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and have a compensable service-connected disability of at least 10 percent or higher will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).

The National Gallery of Art uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to determine if you meet the minimum qualification requirements of this position. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official.

To apply for this position, you must provide a complete Application Package which includes:

1. Your Resume showing the applicant's name, email address, work schedule, hours worked per week, dates of employment, and duties performed to include pay plan, series, and grade level for relevant federal experience. Your resume must show complete information for each job entry to support minimum qualifications.

• Do not include the following types of information in your resume:
  • Classified or government sensitive information
  • Social Security Number (SSN)
  • Photos of yourself
  • Personal information, such as age, gender, religious affiliation, etc.
  • Encrypted and digitally signed documents

2. Other supporting documents:
   • Cover Letter, optional
   • Most recent Performance Appraisal, optional
   • Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 showing type of discharge/character of service; Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter.) If you are a veteran and you are claiming 5-point veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility.
     If you are a veteran and you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference clickhere.

Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration.

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