Management and Program Analyst

Clarification from the agency

All U. S. Citizens

This job is also open in another announcement to:

Federal employees - Competitive service

Career transition (CTAP, ICTAP, RPL)

Land and base management

Veterans

Military spouses

Individuals with disabilities

As a Management and Program Analyst, GS-0343-7/9, your typical work assignments may include:

• Perform entry-level analytical, evaluative, and administrative assignments in privacy and information disclosure operations in preparation for higher-level work.
• Conducting assessments, analyzing and resolving issues with productivity, effectiveness, and efficiency of management and program operations and administrative support staff activities.
• Maintaining full/accurate case administrative files to develop case history timelines and/or to provide current case status.
• Communicate with senior level staff members including requesters, internal offices, and components to provide and/or receive information.

This announcement will be open for 5 business days OR until the first 100 applications have been received, whichever happens first.

View common definitions of terms found in this announcement: Common Definitions.

Conditions of employment

• You must be a U.S. citizen to apply for this position.
• Males born after 12/31/1959 must be registered for Selective Service.
• You must successfully pass a background investigation.
• Complete the initial online assessment and USAHire Assessment, if required.
• You must submit to a pre-employment drug test. This is a Testing Designated Position (TDP) and is subject to random testing.
• You may be required to serve a one year probationary period.
• Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.
• Complete the initial online assessment and USAHire Assessment, if required.
• Must be able to obtain and maintain a Secret Security clearance.
• Non-BU: This is a non-bargaining unit position.

Qualifications

You qualify for the GS-07 grade level if you possess one of the following:

Specialized Experience
You must have at least one year of specialized experience equivalent to the next lower grade level in federal service (GS-5) or public or private sector equivalent. For this position, specialized experience is defined as:

• Identifying significant factors, gathering pertinent data, and recognizing solutions that support assessments for determining the efficiency/effectiveness of management and program operations.
• Conducting work utilizing spreadsheet software to independently track, manage, and present information to stakeholders.
• Communicating orally and in writing to prepare written reports, analyses and provide recommendations regarding program issues and operations.

NOTE: Your resume must explicitly indicate how you meet this requirement, otherwise you will be found ineligible.

-OR-

Substitution of Education for Experience
One full year of graduate level education at an accredited or pre-accredited college or university.-OR-A bachelor's degree with superior academic achievement, which is based on (1) class standing, (2) grade-point average, or (3) honor society membership:

1. Class standing - Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses.
2. Grade-point average (GPA.) - Applicants must have a grade-point average of:
   • 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or
   • 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.
3. Election to membership in a national scholastic honor society -- Applicants can be considered eligible based on membership in one of the national scholastic honor societies listed by the Association of College Honor Societies. Membership in a freshman honor society cannot be used to meet the requirements of this provision.

-OR-

Combination of Experience and Education
A combination of successfully completed graduate level education and specialized experience as described above. This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application.

NOTE: You must submit a copy of your transcripts for review if substituting Education for experience or if combining education and experience. Failure to submit a transcript will result in an ineligibility rating.

You qualify at the GS-09 grade level if you possess one of the following:

Specialized Experience
You must have at least one year of specialized experience equivalent to the next lower grade level in federal service (GS-7) or public or private sector equivalent. For this position, specialized experience is defined as:

• Reviewing Freedom of Information Act (FOIA), regulations, administrative appellate procedures, and general administrative FOIA litigation procedures to assist higher graded specialist with developing responses to issues of access and disclosure.
• Conducting studies to assist with measuring the efficiency and effectiveness of management and program operations.
• Conducting work utilizing e-discovery, spreadsheets, and case tracking software to organize cumbersome and voluminous information to support work involving the review and/or reporting of outcomes.
• Communicating orally and in writing to draft and/or develop reports or present findings.

NOTE: Your resume must explicitly indicate how you meet this requirement, otherwise you will be found ineligible.

-OR-

Substitution of Education for Experience
You may substitute education for experience at this grade level by possessing one of following:

• Master's or equivalent graduate degree
• 2 full years of progressively higher-level graduate education leading to such a degree
• LL.B. or J.D., if related

-OR-

Combination of Education and Experience
You may qualify at this grade level if you have a combination of education and experience (i.e. 6 months specialized experience and over 18 graduate level credits).

NOTE: Only graduate education in excess of the amount required for the next lower grade level may be used to qualify for the next grade level. You must submit a copy of your transcripts for review.You must submit a copy of your transcripts for review if combining education and experience. Failure to submit a transcript will result in an ineligibility rating.

All qualifications and eligibility requirements must be met by the closing date of the announcement.

Note: Current or former Federal employees MUST submit a copy of their SF-50 Form which shows competitive service appointment ("position occupied" block 34 on the SF-50 should show a "1"), tenure group (block 24 should show a 1 or 2), grade, and salary. If you are applying for a higher grade, please provide the SF-50 Form which shows the length of time you have been in your current/highest grade (examples of appropriate SF-50s include promotions, With-in Grade/Range Increases, and SF-50s dated a year apart within the same grade/job). If you have promotion potential in your current position, please provide proof. Employees applying with an interchange agreement must provide proof of their permanent appointment. IF YOU DO NOT SUBMIT ALL OF THE REQUIRED DOCUMENTATION, YOU WILL NOT RECEIVE CONSIDERATION AS A STATUS CANDIDATE.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Pursuant to Executive Order 12564 and DHS policy, DHS is committed to maintaining a drug-free workplace and, therefore, conducts random and other drug testing of its employees in order to ensure a safe and healthy work environment. Headquarters personnel in safety- or security-sensitive positions are subject to random drug testing and all applicants tentatively selected for employment at DHS Headquarters are subject to drug testing resulting in a negative test result.

After DHS Headquarters completes its hiring, the resumes of the remaining candidates referred for selection consideration may be shared with other DHS Components and other federal agencies. During the application process, you may choose to opt-in if you would like your name, application material, and assessment results to be shared. There is no guarantee of further consideration, and you continue to explore other job opportunity announcements

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the online assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):Accountability, Attention to Detail, Customer Service, Decision Making, Flexibility, Integrity/Honesty, Interpersonal Skills, Learning, Manages and Organizes Information, Oral Communication, Problem Solving, Reading Comprehension, Reasoning, Self-Management, Stress Tolerance, Teamwork, and Technical Competence

If you meet the minimum qualifications, you will be placed in one of the following categories:

1. Best-Qualified: Applicants possessing experience that substantially exceeds the minimum qualifications of the position and demonstrate high proficiency in all of the critical competencies, including all Selective Placement Factors (SPF), and appropriate Quality Ranking Factors (QRF) as determined by the job analysis.
2. Well-Qualified: Applicants possessing experience that exceeds the minimum qualifications of the position and demonstrates acceptable proficiency in all of the critical competencies, including all SPF's and appropriate QRFs as determined by the job analysis.
3. Qualified: Applicants possessing experience that meets the minimum qualifications of the position and demonstrate basic proficiency in most of the critical competencies, including all SPFs and appropriate QRFs as determined by the job analysis.

If you are best qualified, you may be referred to the hiring manager for consideration and may be called for an interview. To preview the application questionnaire, click: https://apply.usastaffing.gov/ViewQuestionnaire/13050570

To be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

Veterans: Qualified veterans who have a compensable service-connected disability of at least 10% are listed in the best-qualified category, except when the position being filled is scientific or professional at the GS-09 grade level, or higher. Other 10-point preference eligibles and veterans with 5-point preference who meet the eligibility and qualification requirements are placed above non-preference eligibles within the category in which they qualify. View information on veterans' preference.

Interagency Career Transition Assistance Program (ICTAP) eligibles: If you have never worked for the federal government, you are not ICTAP eligible. View information about ICTAP eligibilityon OPM's Career Transition Resources website. To be considered eligible under ICTAP, you must be rated at a minimum score of 85 for this position. In addition, you must submit the supporting documents listed under the required documents section of this job announcement.

1. Your resume NOTE: Limit your resume to no more than two pages. The USAJOBS database will not allow an applicant to submit an application that includes a resume over two pages. For what to include in the resume, click on the link: USAJOBS Help Center
2. Your responses to the application questionnaire. https://apply.usastaffing.gov/ViewQuestionnaire/13050570
3. Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) from an accredited institution. Once selected and prior to appointment, applicants must provide an official college transcript. Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. For example, specific courses accepted for college-level credit by an accredited U.S. college or university, or foreign education evaluated by an organization recognized for accreditation by the Department of Education as education equivalent to that gained in an accredited U.S. college or university. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications for more information.
4. Are you a veteran? You must provide acceptable documentation of your preference or appointment eligibility. The member 4 copy of your DD214, "Certificate of Release or Discharge from Active Duty," is preferable. If claiming 10 point preference, you will need to submit a Standard Form (SF-15), "Application for 10-point Veterans' Preference." If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions. View more veterans' information.
5. Are you claiming special priority selection rights under the DHS Career Transition Assistance Program (CTAP) or DHS Reemployment Priority List (RPL) or an Interagency Career Transition Assistance Program (ICTAP)? Submit the following:
   • A copy of your agency notice,
   • A copy of your most recent performance rating, and
   • A copy of your most recent SF-50, Notification of Personnel Action, noting your current position, grade level, and duty location.
6. Are you a current or former political Schedule A, Schedule C, Non-career SES, or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:
   • Position title,
   • Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee),
   • Agency,
   • Beginning and ending dates of appointment.
     
     
     
     
     
     
     
     
     
     
     
     

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