Medical Supply Tech- Instrument Tracking System Coordinator Job in Aurora, CO

Vacancy No. CBSU-12568363-25-CH Department Veterans Health Administration
Salary $62,529.00 to $81,290.00 Grade 7 to 7
Perm/Temp Permanent FT/PT Full-time
Open Date 10/10/2024 Close Date 10/18/2024
Job Link Apply Online Who may apply Public
Locations:
Aurora, CO


Summary

The position is within the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), at the Eastern Colorado Health Care System (ECHCS) in the Sterile Processing Services (SPS), which organizationally reports directly to the Associate Director, Patient Care Services (ADPCS).

This job is open to

Clarification from the agency

This position is ONLY open to VA Eastern Colorado Health Care System Employees, VA Employees Nationwide, and all other Federal Employees. ***If you are NOT A current federal employee, please apply to vacancy CBSU-12565523-25-CH open to the public. ***

Duties

Total-Rewards-of-an-Allied-Health-VA-Career-Brochure.pdf
Medical Supply Aide and Technician: vacareers.va.gov/wp-content/uploads/sites/5/Total-Rewards-of-a-Medical-Supply-Aide-Career-Flyer.pdf

Duties and skills needed to be successful in this position include, but are not limited to:

This is an Instrument Tracking System (ITS) Coordinator MST position, performing working pertaining to the decontamination, preparation, sterilization, disinfection, and distribution of reusable medical devices (RMD); and tracking RMD in the instrument tracking program and documentation.

  • The ITS Coordinator MST monitors quality assurance in the cleaning/decontamination, sterilization, reprocessing, and distribution of surgical instruments and technical medical equipment processed in SPS, ensuring proper procedures are followed related to the ITS and the items are safe for use.
  • Ensures national sterile processing standards are followed related to the documentation of reprocessing.
  • Coordinates training that is well structured and includes appropriate materials.
  • Ensures staff is competent for reprocessing critical and semi-critical RME by reviewing actual demonstration of tasks.
  • Coordinates with hospital staff (e.g. operating room, emergency department and clinics) on critical and semi-critical medical equipment to
    ensure compliance with all national and local directives.
  • Updates the Chief (or designee) on patient safety alerts and issues concerning reusable medical equipment and the ITS.
  • The ITS Coordinator MST assists in the orientation and training of SPS personnel and hospital staff of the ITS program.
  • Assists in the efforts for the continuous performance improvement of provided services to ensure the goals of excellence in clinical outcomes and customer satisfaction.
  • Creates user profiles in the tracking system according to job position, with attention to the features and access levels needed for the position.
  • Assists in formulating and communicating policies and procedures for the ITS.
  • Assists staff in the proper use and utilization of the ITS to provide RMD and supplies in an efficient, accurate, and
    professional manner to all customers.
The ITS Coordinator MST will:
  • Demonstrate attention and compliance to facility and SPS policies, standard operating procedures (SOPs), competency assessment tools (CATs), manufacturer instructions for use (MIFU) and record management.
  • Review, present and initiate improvements of the IMS; review, implement and track modifications made to RMD and reprocessing equipment inventory, RMD set count sheets, MIFUs, SOPs, CATs, diagnostic/functional testing, usage and preventive maintenance and quality feedback.
  • Collect and provide data to assist in establishing benchmarks for quality improvement.
  • Assist in collaboration and demonstrate excellent customer service with internal and external customers to ensure appropriate professional standards (i.e., Directive, OSHA, The Joint Commission, CDC, AAMI/ANSI, etc.), quality management, and performance improvement measures are consistently applied in the RMD program.
  • Lead the development, review, and implementation of a disaster plan, including downtime procedures, regarding the ITS of the RMD program.
  • Provide service level troubleshooting and collaborates with the ITS vendor in troubleshooting and documentation of system performance issues.
  • Other duties as assigned.

Work Schedule: Variable
Pay: Competitive salary and regular salary increases When setting pay, a higher step rate of the appropriate grade may be determined after consideration of existing pay, higher or unique qualifications, or special needs of the VA (Above Minimum Rate of the Grade).
Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year)
Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience.
Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.
Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66.
Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA
Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement)
Telework: Not Available
Virtual: This is not a virtual position.
Functional Statement #: 554-56372-0
Permanent Change of Station (PCS): Not Authorized

Requirements

Conditions of Employment

  • You must be a U.S. Citizen to apply for this job.
  • All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
  • Selective Service Registration is required for males born after 12/31/1959.
  • Must be proficient in written and spoken English.
  • You may be required to serve a probationary period.
  • Subject to background/security investigation.
  • Selected applicants will be required to complete an online onboarding process.
  • Must pass pre-employment physical examination.
  • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
  • Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements:
  • United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
  • Experience and/or Education:
    • Experience. Six months of experience that demonstrates the applicant's ability to perform the work or provides an understanding of the work; or
    • Education. One year above high school that included at least 6 semester hours in health care related courses such as sterile processing, nursing assistant, hospital corpsman, and operating room and surgical technician courses or other courses related to the position; or
    • Experience/Education Combination. Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable.
  • Certification: None.
Grandfathering Provision: May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations: In addition to the basic requirements for employment, the following criteria must be met when determining the grade of candidates.

Medical Supply Technician (Sterile Processing),GS-07
  • Experience. One year of experience equivalent to the next lower grade level.
  • Demonstrated Knowledge, Skills, and Abilities. In addition to the experience above, the candidate must demonstrate the following KSAs:
    • Practical knowledge of conventional fact-finding or investigative techniques in order to evaluate internal work processes.
    • Skill to develop, analyze and evaluate facts relative to unsatisfactory conditions or trends.
    • Knowledge of and skill in applying various methods and techniques for investigating, analyzing and recommending corrective action on complex quality problems.
    • Knowledge of the SPS policies and procedural manuals, infection control procedures, and accrediting agencies and quality assurance guidelines to assure appropriateness of work during quality assurance reviews.
    • Working knowledge of Microsoft Word, Excel and other software programs.
    • Thorough knowledge of aseptic principles and techniques, which include sterilized operations, sterilizer mediums, and tests to determine the effectiveness of sterilization, packaging, storage, and shelf life.
    • Ability to communicate orally and in writing to ensure staff compliance with written directives, rules and regulations.
  • Assignment. The MST Coordinator monitors quality assurance in the cleaning/decontamination, sterilization, reprocessing, and distribution of surgical instruments and technical medical equipment processed in SPS, ensuring proper procedures are followed and the items are safe for use. Ensures national sterile processing standards are followed in the process of cleaning/decontamination, sterilization, reprocessing, and distribution of critical and/or semi-critical reusable medical equipment. Coordinates training that is well structured and includes appropriate materials. Ensures staff is competent for reprocessing critical and semi-critical RME by reviewing actual demonstration of tasks. Coordinates with hospital staff (e.g. operating room, emergency department and clinics) on critical and semi-critical medical equipment to ensure compliance with all national and local directives. Updates the Chief (or designee) on patient safety alerts and issues concerning reusable medical equipment. Establishes and maintains frequent contacts with interdisciplinary staff and outside vendors and manufacturers.
Preferred Experience: Censitrac or Instrument tracking system admin/super user.

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

Physical Requirements: This work is performed in various settings: decontamination, preparation, clean sterile supply (preparation
and packaging) and in other services and departments throughout the medical facility/ campus. The incumbent may be required to work in areas that are hot, cold, drafty, and poorly lighted. The employee is subject to the possibility of falls, scrapes, cuts, bruises, and other injuries from material handling equipment. Talking during the entire day and frequent bending and lifting of packages (occasionally weighing as much as much as 50 pounds). Standing for greater than 8-hours, pushing, pulling, and lifting
throughout the shift are a requirement of the position. The work requires dexterity and visual and auditory acuity for manipulating, disassembling, and assembling of instrumentation. On a regular and reoccurring basis, the employee alternates between a
contaminated environment and a carefully controlled clean environment. The employee wears special clothing, hair covers, personal protective equipment and shoe covers that can be uncomfortably warm. The employee uses insulated gloves to remove carts from sterilizers. The employee is subject to burns from accidentally touching hot items. The hazards of working around minute quantities of sterilizing gases are unknown. Technician may be exposed to fumes from various high-level disinfectants and cleaning chemicals. Technicians are periodically monitored and tested for exposure to certain hazardous chemicals. The employee often works around body fluids, mucus, excretions, and bits of tissue, some of which may be foul smelling. Strong, unpleasant odors are encountered while decontaminating bloody or grossly contaminated instrumentation or RMD. the work area is noisy due to the clatter of metal instruments, rumbling of carts and operation of pre sterilization equipment,

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

This job opportunity announcement may be used to fill additional vacancies.

This position is in the Excepted Service and does not confer competitive status.

VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.

Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, resume, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

Required Documents

To apply for this position, you must provide a complete Application Package which includes:

  • Resume
  • SF-50/ Notification of Personnel Action


The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), etc.

  • Cover Letter
  • DD-214/ Statement of Service
  • Disability Letter (Schedule A)
  • Disability Letter (VA)
  • License
  • Other (1)
  • PCS Orders
  • Performance Appraisal
  • Professional Certification
  • Resume
  • Separation Notice (RIF)
  • SF-15
  • SF-50/ Notification of Personnel Action
  • Transcript

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

All applicants are encouraged to apply online. To apply for this position, you must complete the full questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 10/18/2024 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12568363.

  1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
  2. Click Submit My Answers to submit your application package.

NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.

Agency contact information

VISN 19 HR Contact Center
Address
VA Eastern Colorado Health Care System
1700 N Wheeling St
Aurora, CO 80045
US
Learn more about this agency

Next steps

Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.

NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.