Museum Specialist (Art)

Clarification from the agency

This position is open to all United States Citizens and Nationals. More than one selection may be made from this vacancy announcement.

The position is located in the Department of Exhibitions. The incumbent reports directly to the assigned Exhibition Officer and provides primary clerical and administrative support for exhibition administration, performing a variety of duties of an administrative nature for the department, and assisting other Gallery departments with various aspects of exhibition administration. 

Duties for this position include 

• Obtains, enters and maintains current art exhibition object, donor and lender data in the Gallery's collection management system.
• Creates exhibition and loan records and tracks object and loan data ensuring adherence to Gallery style and format and accuracy at all stages. Generates checklists and reports.
• Serves as authority on use of TMS for exhibition object data management and trains others in exhibition-related data entry.
• Supports management of art loan-related correspondence from initial loan request through final loan completion. Processes outgoing loan letters, produces loan agreements, processes incoming responses, including making translations of foreign correspondence, and documenting and disseminating loan conditions and contractual requirements in digital, written, and verbal formats, e.g., email, reports, Teams posts, digital file shares. Responsible for accurate documentation, adherence to Gallery brand, and compliance with museum practices and industry standards for art loans management. Acts as liaison and contact for internal and external stakeholders for exhibition-related information and information systems. 
• Provides general administrative support for exhibition production and departmental activities, including scheduling meetings; creating, maintaining, and archiving accurate and organized exhibition files, making travel arrangements and processing travel expense reports, performing research of a general or exhibition-specific nature. 
• Supports effective exhibition project management by establishing and tracking deadlines, tasks, and loan statuses in project management software. Collaborates as member of multiple simultaneous exhibition project teams. 
• Assists in preparation and/or proofreading of texts such as object labels, wall texts, brochures, promotional materials, and catalogues.

Conditions of employment

• You must be a United States Citizen.
• This employer participates in the e-Verify program.
• Males born after 12/31/59 must be registered for Selective Service
• Pass Pre-employment Background Investigation
• Suitable for Federal employment, determined by a background investigation
• May be required to successfully complete a probationary period

Qualification requirements must be met by the closing date of the announcement. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website. It is your responsibility to ensure that you submit appropriate documentation prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this job announcement. Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.

Qualifications

OPM Qualifications Standard:

Individual Occupational Requirements: Museum Specialist and Technician Series 1016

Other Relevant Eligibility Criteria: None
You must meet all qualification and eligibility requirements by the closing date of this announcement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume will be used to evaluate your experience, education, and/or training that address the competencies below: 

Category Rating: Qualified candidates will be assigned to one of the three quality categories: The quality categories are defined as: Qualified (70-79.99), Well Qualified (80-89.99), or Best Qualified (90-100)

Qualified Category = Does not exceed the basic qualifications requirements described in the "Qualifications" section of this announcement.

Well Qualified Category = Meets the basic qualifications requirements described in the "Qualifications" section of this announcement and demonstrates proficiency in the Critical Competencies defined below. (This category must be met to be considered under ICTAP procedures)

Best Qualified Category = Meets the basic qualifications requirements described in the "Qualifications" section of this announcement and excels in the Critical Competencies defined below. The category assignment is a measure of the degree in which your background matches the competencies required for this position.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration.

The Category Rating Process does not add veterans' preference points or apply the "rule of many," but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and have a compensable service-connected disability of at least 10 percent or higher will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).

Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions.

To apply for this position, you must provide a complete Application Package which includes:

1. Your Resume (no more than 2 pages) showing the applicant's name, email address, work schedule, hours worked per week, dates of employment, and duties performed to include pay plan, series, and grade level for relevant federal experience. Your resume must show complete information for each job entry to support minimum qualifications.

• Do not include the following types of information in your resume:
  • Classified or government sensitive information
  • Social Security Number (SSN)
  • Photos of yourself
  • Personal information, such as age, gender, religious affiliation, etc.
  • Encrypted and digitally signed documents

2. Other supporting documents:
   • Cover Letter, optional
   • Most recent Performance Appraisal, optional
   • Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 showing type of discharge/character of service; Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter.) If you are a veteran and you are claiming 5-point veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility.
     If you are a veteran and you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference click here.
   • Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment. Proof of U.S. accreditation for foreign study, if applicable.

Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. 

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