Clarification from the agency

This announcement is open to current federal employees and special hiring authorities under merit procedures. More than one selection may be made from this vacancy announcement.

The Department of Exhibitions (PEX) establishes exhibition and collection installation schedules, tours (where
applicable), and budgets, generates contracts for exhibition tour participants and guest curators, manages
correspondence and negotiations with lenders of works of art, and ensures that the work of departments across the National Gallery on production of exhibitions is coordinated within the framework of the Exhibition Planning Process.

Duties for this position include:

• Manage multiple permanent collection installations and highly visible and complex domestic and international loan exhibitions from the conceptual stage and schedules and coordinate participating venues and tours for touring shows.
• Serve as lead coordinator and point-person for cross-departmental project management efforts as outlined in the Exhibition Planning Process.
• Analyze contents of assigned exhibition proposals and assess likelihood of loans, amount of organizational effort required, budget compatibility with the National Gallery’s program and goals, insurance, and indemnity implications, and advise on exhibition scheduling options and feasibility
• Assess lender requirements and fees for loans and negotiate or support the Head of Exhibitions in negotiating terms in the best interest of the National Gallery.
• Working with National Gallery legal counsel, and under the supervision of the Head of Exhibitions, draft, review and negotiate participants agreements with exhibition venues and guest curator, artist, and other consultant agreements for assigned exhibitions and monitor compliance with terms.
• Prepare applications for U.S. Government indemnity, secure favorable insurance terms for loans, and monitor compliance with such terms. Coordinate materials for State Department Immunity from Seizure applications.
• Utilize automated systems (e.g., TMS, Wrike, Teams, etc.) to track loan statuses and data, production deadlines and deliverables, and cross-departmental exhibition communications.
• May supervise one or more GS 9 to GS 11 staff of equal or lower grade and oversee compliance of guest curators and consultants for assigned exhibitions. Plan, schedule, and assign work.
•  At the request of the Head of Exhibitions, represent PEX in meetings regarding general exhibition or institution-wide administration. Maintain professional discretion and awareness regarding sensitive or confidential information related to exhibition lenders, contracted partners, and internal issues.

Conditions of employment

• You must be a United States Citizen.
• This employer participates in the e-Verify program.
• Males born after 12-31-59 must be registered for Selective Service
• See "Other Information" section regarding Selective Service requirements.
• Suitable for Federal employment, determined by a background investigation
• May be required to successfully complete a probationary period

Qualification requirements must be met by the closing date of the announcement. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website. It is your responsibility to ensure that you submit appropriate documentation prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this job announcement. Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience.

This position is being advertised under Delegated Examining procedures under this announcement; NGA-26-135-DE.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.

Qualifications

Specialized Experience Statement: Candidates must possess at least one year of specialized experience, equivalent in responsibility to the GS-12 level in the Federal service or private sector with the responsibility for coordinating and managing temporary special exhibitions and collection installations for a museum or cultural institution.

OPM Qualifications Standard:

Individual Occupational Requirements: Museum Specialist and Technician Series 1016

Other Relevant Eligibility Criteria: Must be avaialble to tavel within the U.S. and Europe for up to seven (7) days per trip.

Merit promotion applicants must meet the time-in-grade requirement as defined in 5 CFR 300, Subpart F. One year at the GS-12 level is required to meet the time-in-grade requirements for the GS-13 level.

You must meet all qualification and eligibility requirements by the closing date of this announcement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses to the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

• Oral Communication (*) - Expresses information to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately. 
• Project Management - Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and contractor performance.
• Manages Human Resources - Plans, distributes, and monitors work assignments; evaluates work performance and provides feedback to others on their performance. 

All qualified non-competitive applicants and all qualified Merit applicants will be referred to the hiring manager for consideration.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration.

The National Gallery of Art uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to determine if you meet the minimum qualification requirements of this position. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official.

• Your resume should include relevant work experience, applicable education and your contact information. For current or previous federal employees, include the pay plan, series and grade.

To apply for this position, you must provide a complete Application Package which includes:

1. Your Resume (no more than 2 pages)showing the applicant's name, email address, work schedule, hours worked per week, dates of employment, and duties performed to include pay plan, series, and grade level for relevant federal experience. Your resume must show complete information for each job entry to support minimum qualifications.

• Do not include the following types of information in your resume:
  • Classified or government sensitive information
  • Social Security Number (SSN)
  • Photos of yourself
  • Personal information, such as age, gender, religious affiliation, etc.
  • Encrypted and digitally signed documents

2. Other supporting documents:
   • Cover Letter, optional
   • Most recent Performance Appraisal, optional
   • SF-50 Your most recent Promotion, Within Grade Increase (WRI/WGI), or Appointment/Conversion SF-50 - Notification of Personnel Action showing you are/were in the competitive service and the highest grade or promotion potential held.
   • Veterans Employment Opportunity Act, Veterans Recruitment Appointment, and 30% Disabled Veteran Eligible: DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty under honorable conditions within 120 days.
   • Schedule A, Persons with Disabilities Appointment Eligibles: Schedule A letter from a physician, local, state, or federal rehabilitation office citing your eligibility under 5 CFR 213.3102 (u).
   • Certain Military Spouses Eligible under E.O. 13832: Permanent Change of Station (PCS) orders; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).

Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

Next steps