Summary

This position is located in the Food & Beverage (F&B) Division of the Morale, Welfare & Recreation Department (N92), Navy Region Center Singapore. The Food & Beverage division provides support services for approximately 600+ people including active duty military, family members, NAF and APF civilians, coalition forces, tenant commands and their dependents. The Food & Beverage Division includes multiple operations located at two
locations. Programs include catering, Terror Club and Cafe Lah.

Clarification from the agency

WHO MAY APPLY: U.S. Military and Civilian sponsored dependents within the local 50 miles radius commuting area (including applicants with current Military Spouse Preference, Family Member Preference, and current Federal employees). Singaporean local residents within the area of consideration must apply via https://www.mycareersfuture.gov.sg/ to be considered.

Duties

The purpose of this position is to provide a variety of administrative and payroll related actions and tasks in support of the management functions of the Food & Beverage division.
The incumbent of this position performs the assigned duties requiring a general knowledge of payroll operations, local national/third country national (LN/TCN) policy, and administrative office duties.
Receive, log, and route incoming mail/taskers, and maintain necessary suspense controls.
Maintain, on a current basis, various alphabetical and/or subject files, procedures, regulations, manuals and directives.
Compile files for narrative or statistical reports from general instructions.
Maintain purchase request and work request logs for the division.
Follow up on outstanding purchase and work requests with appropriate division or department.
Maintain personnel actions, records and files.
Establish and maintain a personnel status spreadsheet.
Track training and training requirements; coordinates training for personnel.
Act as BPA caller for purchasing.
Incumbent will learn to use Food Trak, ICE, and Micros systems to act as back up support.
Responsible for a full range of payroll duties involving the scheduling, processing, dete1mination of pay actions, payroll records, completion of related reports and/or with the establishment, maintenance, review and disposition of time and leave records.
The payroll process includes the collection of payroll data, such as personal action reports, time sheets and supporting documents that reflect work and leave data.
Utilize payroll software to prepare employee payroll vouchers which itemize gross wages, overtime, deductions, etc.
Reviews and verifies LN/TCN time card calculations for accuracy and authenticity.
Creates, updates, edits, formats and prints correspondence, office forms, rating sheets, certificates, notices, and other documents using Microsoft Word.
Automates and updates existing office forms.
Create, update, edit, format, and print reports and spreadsheets utilizing Microsoft Office.

Conditions of Employment

Satisfactorily complete all background checks to include National Agency Check with Written Inquiries (NACI).

Qualifications

At least one year of general experience that demonstrates knowledge of progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties.
Knowledge of a body of standardized requirements, procedures, and operations associated with technical duties related to the assigned support function related to payroll, responding to recurring questions from employees, preparing time and attendance information and other reports.
Knowledge of automated databases associated with job duties sufficient to input a range of standard information or adjustments is necessary.
Skill in written and oral communication sufficient to understand and be understood with regard to the preparation and presentation of findings, recommending and/or carrying our specific actions; preparing correspondence; and communicating effectively with MWR personnel and customers.
Experience working with Microsoft Office software (Word, PowerPoint, Excell).
Skill in operating related equipment, such as printers, scanners, and digital senders.
Must possess ability to type 40 words per minute.

Education

When education is a basic requirement for the position, or when substituting education for experience, applicants MUST submit a copy of your high school transcripts, college transcript, or a list of courses, which includes grades earned, completion dates, and quarter, and/or semester hours earned as part of your application package.
Foreign education must include evidence that it is comparable to education received at accredited educational institutions in the United States.
Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency, which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service.
All substitutions of education for experience will be made in accordance with OPM approved qualification standards.
To receive consideration for a non-related degree or eligibility based on a combination of education AND experience, a college transcript is required.
All transcripts MUST show student's name and the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study.
- *If your degree has not been awarded/conferred, you must provide a copy of your HS Diploma or equivalent along with transcript(s).
Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education are acceptable to meet positive education requirements or to substitute education for experience.
For additional information, please go to the Office of Personnel Management (OPM) and the U.S. Department of Education websites at http://www.opm.gov/qualifications and http://www.ed.gov/admins/finaid/accred/index.html

Additional information

Some positions have special requirements. Selection may be tentative pending the completion of the satisfactory employment reference checks and receipt of proof of education (where applicable). Selectee may be required to complete a one (1) year probationary period. Salary is commensurate with experience and/or education.
The Department of the Navy (DON) is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MWR_Recruitment@fe.navy.mil to ensure proper consideration is given.
Direct Deposit of Pay is required
Employees (and family members) who require medical or dental care in the overseas location will be responsible for obtaining and paying for such care. Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only.
Recruitment/Relocation Incentives Offered: No

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be screened for the following minimum qualifications:

1 year general experience - progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled
2 years above High School Diploma

Applicants who meet the minimum qualifications will be further evaluated for:

Knowledge of administrative support functions (payroll, timekeeping, personnel files, etc.)
Knowledge of and ability to maintain accurate records
Cash handling experience
Computer, Software Programs and Databases Proficiency

The following documents are required at the time of application:

Resume or NAF Application Form
PCS Orders and Family Entry Approval (Military) OR Sponsor's Letter of Employment (Civilian), if currently a military spouse or family member or a federal civilian family member
Proof of Education (such as high school diploma/GED, clinical licensure, awarded/conferred academic degree transcript(s) and/or *related coursework transcript(s) relevant to the position
If claiming Veteran's Preference, a legible copy of DD214 (page 4)
If you are a current Federal employee, please submit your most recent Personnel Action Report (PAR) or SF50

Note: To receive consideration for a non-related degree or eligibility based on a combination of education AND experience, a college transcript is required. All transcripts MUST show student's name and the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study. *If your degree has not been awarded/conferred, you must provide a copy of your HS Diploma or equivalent along with transcript(s). Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 12/31/2024 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12272240

It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant

To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.

Agency contact information

CNRJ NAF Human Resources

Phone

81-468-16-5446

Email

FFR_NAFRecruitment@us.navy.mil

Address

Singapore Area Coordinator
CNRJ NAF HRO (N941)
PSC 473 Box 12
FPO, AP 96349-0001
US

Learn more about this agency

Next steps

Please ensure that your resume and supporting documents contains all the information requested in the vacancy announcement. If your resume and supporting documents do not provide all the information requested on this form and in the job vacancy announcement, you may lose consideration for the job.

All applicants will be notified regarding their status by email. Applicants will either be contacted for an interview or sent an email of non-selection 3-6 weeks after the announcement cut-off date. Please note that if you provide an inaccurate email address or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position. This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate.

Accepting applications

Open & closing dates

01/16/2024 to 12/31/2024
Salary

$17.25 - $17.25 per hour
Plus Non-Taxable Post Allowance (if eligible)
Pay scale & grade

NF 2
Location

1 vacancy in the following location:
- Singapore
Remote job

No
Telework eligible

No
Travel Required

Not required
Relocation expenses reimbursed

No
Appointment type

Permanent -
Work schedule

Part-time - 6 Hours
Service

Competitive
Promotion potential

2
Job family (Series)

0326 Office Automation Clerical And Assistance
Supervisory status

No
Security clearance

Confidential
Drug test

No
Position sensitivity and risk

Non-sensitive (NS)/Low Risk
Trust determination process

Suitability/Fitness
Announcement number

FFR24-0050
Control number

770947300

OFFICE AUTOMATION CLERK Job in Singapore

Summary

This job is open to

Family of overseas employees

Military spouses

The public