Duties
Performs various administrative duties to support Executive Office and agency Operations. Assists with planning, developing, and implementing MCCS initiatives and support. Coordinates across the Installation and with all commands to enable highly effective, responsive, and timely MCCS support.
Assists in the collection of data to assess improvements, accomplishments, projected plans, and development activities. Utilizes established computer programs to prepare electronic spreadsheets, graphs, and similar automated formats for review/presentation purposes. Consolidates responses from MCCS divisions to provide finalized products to MCCS leadership. Executes and leads MCCS submissions to Tasking Management systems. Maintains tracking system to consolidate regional responses in a timely and efficient manner. Coordinates with MCIPAC Headquarters for tasker responses. Assists with the effective coordination with all taskers from Higher Headquarters to include MCIPAC, MCICOM, HQMC MR/MF and all supported commands.
Assists in developing, executing, and maintaining required reports for MCCS Hawaii. Ensures tasks are prioritized in support of the intent provided by the MCCS Director and Deputy Director. Assists with responding to and drafting into appropriate format briefing slides, correspondence, statistical material, reports, special projects, and notes for briefs to commands at all levels.
Prepares correspondence, reports and other materials in final format following proper naval correspondence rules. Creates briefs and other documents or communique as instructed. Creates and develops forms as needed using all types of electronic or paper documents to include electronic signature or digitized formatting. Reviews and processes incoming correspondence such as Letters of Instruction, Standard Operating Procedures, Standard Forms 52, Travel Orders, change funds, etc.
Provides required reports. Gathers and maintains statistical information as required. Coordinates with MCCS divisions for appropriate preparation and submission of administrative products. Monitors time-sensitive and high-profile projects. Helps to develop and improve workflows/processes to ensure appropriate staffing and timely submission in support of information management and decision making. Screens all correspondence and assists divisions and staff in developing correspondence items.
May represent MCCS during inside the Emergency Operations Center (EOC). Prepares Command Update Slides and ensures timely situational reports to all required MCCS personnel. Maintains access rosters for MCCS Headquarters spaces. Coordinates video teleconference support for meetings such as the MCCS Board of Directors and Committee Meetings.
Ascertains nature of call or business of visitors, and on the basis of knowledge of the organization's programs and functions, project assignments, internal procedures and relationships, and current work status, directs callers to appropriate personnel. Provides Customer Service with an emphasis on professionalism and courtesy. Assists internal and external customers and communicates positively in a professional manner. Asks questions to determine, verify and solve problems. Takes action to solve problems quickly. Alerts the higher-level supervisor or proper point of contact for help when problems arise. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.
Maintains Operational calendars and schedules appointments and meetings for Executive leadership. Also coordinates logistics for conferences, equipment rentals, government vehicle usage, and trainings as required. Makes travel arrangements for Executive staff; maintains itineraries and prepares travel vouchers upon their return. Serve as purchase card holder for the Executive staff. Reads directives and instructional material pertaining to administrative practices and clerical procedures in order to keep abreast of new, revised, or amended procedures which may have an impact on administrative action documents, e.g., preparation and processing of reports, forms, correspondence, etc.
Performs other duties as assigned.
This is a white-collar position where occasional lifting up to 40 lbs may be required.
How to Apply
All applications must be submitted online via the MCCS Careers website: www.usmc-mccs.org/careers
Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (EST) on the closing date of the announcement.
Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.
Next steps
All applicants who submit an application via our Careers page at https://careers.usmc-mccs.org will be able to view their application status online.