Duties
The incumbent serves as a Procurement Analyst in the Library Collections and Services Group (LCSG), Financial Management Directorate (FMD), Contracts Team and reports directly to the Assistant Chief, FMD.
The incumbent is responsible for duties in contracts and procurement activities for LCSG mission accomplishment. Duties include participation in acquisition planning and analysis, procedural review, preparation of pre-award documentation; contract administration; work with LCSG Contracting Officer Representatives (CORs) and Subject Matter Experts (SMEs) in contract administrative functions; and liaison with the Contracts and Grants Management Directorate (CGD) in contract award and administration.
As assigned, performs research of Library and Federal Acquisition (FAR) regulations and policies and document results. May provide advice or recommendations in less complex actions such as small purchases or simplified acquisitions in compliance with Federal Acquisition and Contracting policies and procedures. Develops routine material to support annual and multi-year resource plans.
Performs phases of pre-award processing such as market research and research of historical data on contractor performance; and prepares standard cost analyses and reports. Drafts less complex pre-award documents such as statements of work and cost estimates. May review documents for accuracy, adequacy, and funding.
Serves as liaison between LCSG CORs, CGD and other Library stakeholders in procurement and requisition processing and routine contract administration, tracking actions and workflow and informing FMD and LCSG management of progress or issues.
Monitors performance of routine contracts, as COR or working with other CORs in LCSG; monitors financial status and recommends approval of payments; reports potential issues to higher graded staff. Explains standard and recurring contract provisions, basic policies, and Library and Federal regulations to LCSG CORs, staff, management, contractors or vendors.
Monitors and tracks the LCSG COR training program for CORs, SMEs, and other technical experts involved in contract administration. Ensures that required training and certifications are current and legally compliant.
Implements procedures to ensure that COR and other contract files are current and complete. Upon COR transfer, facilitates transfer of knowledge and records to the incoming COR. Implements analysis tools, aides, and benchmarks for use by CORs in contract management.
Performs contract closeout, ensuring complete documentation and records in compliance with relevant rules and regulations. Maintains COR and other procurement and contract files; ensures that records are timely, accurate and complete and comply with Federal and Library regulations.
Research assigned law, regulation, and reports results to higher level staff. Maintains current knowledge of changes and innovations in government contracting, Federal regulations, and Library policy and regulations.
Reviews and analyzes LCSG daily data reports for accuracy, compiling, organizing, interpreting, and identifying any issues or problems with acquisition plans. Supports LCSG acquisitions portfolio reporting and analysis, including preparation of acquisitions portfolio reports and review of performance metrics. As assigned, participates in LCSG acquisitions portfolio review meetings, Library working groups and specialized study groups and documents assignments and results. Prepares drafts of updates to internal policies and prepares other written materials as assigned.
Maintains and reports data on contract and procurement activities, assesses assigned phases of the acquisition planning and implementation cycle and identifies improvements in process efficiency, workflow, or similar areas.
Requirements
Conditions of Employment
Conditions of Employment
Library of Congress employees are prohibited from using illegal drugs, including marijuana. The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library. In addition, past or current drug use and activities (e.g., selling or distributing) may deem you ineligible for employment.
Qualifications
Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.
Knowledge of Federal contracting regulations, principles, and procedures to develop and issue solicitations and contracts.**
Knowledge of contracts and procurement activities.**
Knowledge of research and analysis techniques and methods.**
Ability to utilize computer technology.
Ability to communicate in writing.
Ability to plan, organize and execute work in order to meet deadlines.
Ability to build and maintain professional relationships.
Ability to communicate effectively other than in writing.
Education
- A 4-year course of study leading to a bachelor's degree with a major in any field;
Or
- At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
You must submit a legible copy of your college/university transcripts to your online application. Unofficial transcripts are acceptable at the time of application. Official transcripts will be required if selected. Failure to submit the required legible documentation at the time of application will result in disqualification of your application.
Foreign Education – Education completed outside the U.S. must be deemed equivalent to conventional/accredited U.S. education programs to be acceptable for Federal employment. If your college/university is outside the U.S., your transcripts must be accompanied by a report from a credential evaluation service that is a member of the National Association of Credential Evaluation Services (NACES) or the Association of International Credentials Evaluators (AICE). Failure to submit a foreign education evaluation report will result in disqualification of your application.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position.
You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps.
Step 1: If you do not already have one, create a resume on USAJOBS. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress.
Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your USAJOBS resume to ensure that it supports your responses to these questions.
Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account and submit your resume. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements.
Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly.
Step 5: Hiring Management offers three options that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement.
(1) You may select a document that you have already uploaded to USAJOBS for a previous announcement.
(2) You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation of the document uploaded and click on "Finished" to be returned to USAJOBS.
IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer or in your USAJOBS profile before uploading them. If you try uploading them individually, only the last one sent will be visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date.
Step 6: Click on "Finish" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement.
If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact jobhelp@loc.gov , no later than 4:30pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.
Next steps
Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications." You will receive final notification via e-mail when the vacancy has been filled.