Procurement Analyst

Clarification from the agency

This position is being advertised under Direct-Hire Authority. Under this authority, competitive rating, ranking and veterans' preference procedures do not apply.

Provide expert advice and subject matter expertise in developing and implementing policies and procedures for use by procurement and program officials in the establishment of policy guidance necessary to achieve the mission of the Shared Services Procurement Office (SSPO) and procurement goals, to include the implementation, evaluation, and improvement of SSPO contracting policies and programs.

As a Procurement Analyst, you will:

• Be responsible for the evaluation of audit reports, regulations, and other relevant material as a basis for developing and implementing policies, guides or procedures.
• Consult with senior-level management at both Bureau and Departmental levels, offering expert advice on policy and procedural matters.
• Serve as a subject matter expert and authority on contractual actions and phases of a contracting program, including initial planning, requirements definition, development, and testing. Skilled in advising on the acceptability and applicability of contractual matters related to acquisition and procurement programs.
• Apply expert knowledge of a full range of Federal contracting laws, executive orders, regulations, principles, procedures, methods, techniques, and contract types applicable to pre-award and post-award actions for a variety of complex and/or diversified services and commodities.
• Develop and implement acquisition policies and/or guidance related to procuring supplies, services, construction, research and development, formal advertising, negotiation procedures, and responses to changes in program strategy or other drivers.
• Serve as a business advisor to customers; performing planning functions; preparing and soliciting sole source and competitive solicitations; evaluating proposals; and providing technical guidance to management or high-level officials on acquisition or contracting laws, regulations, or directives.

This Job Opportunity Announcement may be used to fill other Procurement Analyst ZA-1102-4, FPL: 4 positions within the Department of Commerce in the same geographical location or local commuting area with the same qualifications and specialized experience.

Conditions of employment

• You must be a U.S. citizen to apply for this position.
• You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs.
• A probationary period may be required.
• Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see https://www.sss.gov/).
• If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application.
• All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
• Bargaining Unit Position: No
• Confidential Financial Disclosure Report (OGE form 450): Yes
• Permanent Change of Duty Station (PCS) Expense: Will not be paid
• License required: No
• Drug Test Required: No
• You must hold either a FAC-C (Professional) or DoD Contracting Professional Certification. *NOTE** - Failure to provide transcripts and certifications will result in you being rated ineligible for this position.

Qualifications

Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Occupational-Series
Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

This position is being filled under the Department Of Commerce (DOC) Alternative Personnel System (CAPS). Under CAPS, positions are classified by career path and pay band.

The ZA-04 is equivalent to the GS-13/14 grade levels.

To qualify at the ZA-04 level, you MUST meet the Basic Requirements AND Specialized Experience as stated below:

Basic Requirements: (You must submit a copy of certificates. Also, you must submit a copy of your transcripts, official or unofficial, to document your education.)

A. *Completion of all mandatory training prescribed by the head of the agency for progression to GS-13/ZA-04 or higher-level contracting positions, including at least 4 years of experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position. AND

B. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. (You must submit a copy of your transcripts, official or unofficial.)

OR

C. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph D.

OR

D. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements of Paragraphs A and B above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision-making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this Paragraph D, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action.

*In order to meet the agency mandatory requirements, applicants must either have obtained their FAC-C (Professional) or DoD Contracting Professional Certification.

AND

SPECIALIZED EXPERIENCE: You must possess one full year (52 weeks) of specialized experience equivalent to the ZA-03/GS-12 in the Federal service. Specialized experience is defined as experience:

• Evaluating procurement information for compliance under the Federal Acquisition Regulation (FAR) and associated supplements;
• Analyzing procurement trends to formulate policy recommendations;
• Developing and formulating procurement policy in alignment with federal procurement law; and
• Presenting briefings regarding policy analysis to a variety of audiences within and outside the organization.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Under the provisions of the Direct-Hire Authority (DHA), rating, ranking and veterans' preference does not apply. While veterans' preference does not apply in DHA, preference eligibles are encouraged to submit their supporting documentation (DD-214 stating disposition of discharge or character of service, VA letter, SF-15, etc.).

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., two-page resume, supporting documents), the responses you provide on the application questionnaire and the result of the USA Hire assessment required for this position.

Applicants who meet the qualification requirements, as defined in the job opportunity announcement, will be referred for selection consideration.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration.

The technical assessment will evaluate you on the following competencies; please do not provide a separate written response:

• Audit Reporting
• Decision Making
• Compliance
• Contracting/Procurement
• Communication
• Reading comprehension
• Accountability
• Attention to Detail
• Customer Service
• Flexibility
• Influencing/Negotiating
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Self-Management
• Stress Tolerance
• Teamwork
• Reasoning

The assessment includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment.

Do NOT include the following types of information in your resume/application. If any are included, you will be deemed INELIGIBLE for consideration.

• Classified or government sensitive information
• Social Security Number (SSN)
• Photos of yourself
• Personal information, such as age, gender, religious affiliation, etc.

To preview the questionnaire, click the following link:https://apply.usastaffing.gov/ViewQuestionnaire/13097587

A complete application consists of the following:

• Resume.Your resume should list your educational and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week, if less than 40. Your resume may be used to validate your responses to the qualifications/assessments. Your resume should also indicate your citizenship and if you are registered with the Selective Service System if you are a male born after 12/31/59. Refer to the "How you will be Evaluated' section for types of information not to include in your resume/application.

• Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) documentation, if applicable.
  • CTAP or ICTAP applicant(s), MUST submit the following documents:
    • A copy of your specific RIF notice; notice of proposed removal for failure to relocate; or a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice eligibility for discontinued service retirement, or similar notice); or notice of disability annuity termination; or certification from your former agency that it cannot place you after your recovery from a compensable injury; or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement; or a copy of your SF-50 "Notification of Personnel Action" documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc;
    • Any documentation from your agency that shows your latest performance appraisal rating; AND
    • Any documentation from your agency that shows your current promotion potential.
• Education. If this position requires proof of higher education, or you are substituting education for experience, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. Education completed in foreign colleges or universities may be used to meet the requirements. Please refer to http://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp for more information.
• Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:
  • Position title;
  • Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
  • Agency; and
  • Beginning and ending dates of appointment.

You are not required to submit official documents at this time; copies are sufficient.

Failure to provide such documents when requested may result in lost consideration.

Special Instructions for Foreign Education: See Note in Education Section for additional information.

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