Summary
AmeriCorps NCCC is a full-time, team-based national service program for men and women ages 18-26. The program is designed to strengthen communities and develop leaders through direct, team-based national and community service. Corps members are assigned to one of four campuses, located in Denver, CO; Sacramento, CA; Vicksburg, MS; and Vinton, IA. All program participation costs are included, e.g., lodging, meals, transportation, plus a stipend.
This job is open to
Clarification from the agency
US Citizens and Status Candidates
Duties
This position is located in the Department of the Chief Program Officer, Office of AmeriCorps National Civilian Community Corps (NCCC), in Washington, DC.
The Procurement and Property Specialist provides guidance and monitoring of assigned procurement activities. Serves as a Contracting Officer Representative (COR), purchase card approving official, and Headquarters asset property custodian.
Mandatory Requirement: The incumbent will be required to obtain COR Level II Certification within 6 months of entry on duty.
Primary duties include:
- Participates in the development of guidelines and procedures concerning the procurement of goods and services, inventory management, and GSA leased vehicles, for the National Civilian Community Corps (NCCC), nationwide. Provides advisory services to headquarters and regional staff on procedural requirements and guidelines and coordinates activities with the Office of Procurement Services.
- Serves as the COR on assigned contracts. As a COR, the incumbent will provide information to assist in determining contract terms and conditions; prepare all required procurement documentation; assist in the source selection process; and monitor contractor performance and compliance with deliverables; reviews invoices for payment; monitors total value and availability of funds; ensures all interested parties are updated on contract progress; advises the Contracting Officer of the need to issue change orders and modifications; and advises the Contracting Officer of the desire to renew option years or re-compete a contract.
- Administers the GSA invoicing and control process including validation of information from the Regions to reconcile and approve monthly GSA's leased vehicle usage invoices. Serves as GSA's point of contact for issues concerning GSA leased vehicles and changes in GSA policy or procedures. Provides information and guidance to appropriate regional staff members.
- Manages the Headquarters purchase card(s). Provides support and guidance to purchase card holders. Reviews existing policies and procedures to determine if revisions are needed.
- Establishes and maintains databases and sharing platforms for such activities as: contract administration, inventory management, and cross-functional operations task management.
- Functions as the property custodian for all NCCC Headquarters property, including IT assets. Serves as NCCC's point of contact for the inventory management system; provides user guidance and training to staff members. Reviews existing policies and procedures to determine if revisions are needed.
- Participates in the annual procurement planning process, NCCC wide. Provides options regarding type and quantity of equipment to be purchased, opportunities for consolidation, vendor selection, pricing, etc.
Requirements
Conditions of Employment
- You must be a United States Citizen
- A 2-year probationary period is required for new Federal employees
- Merit Promotion applicants must submit a SF-50 to verify Status and grade
- Satisfactory completion of a background investigation is required
- Must be Telework ready.
Qualifications
Applicants must have one year of specialized experience comparable in scope and responsibility to the upper range of the NY-01 pay band, which would be at or equivalent to, the GS-7 level in the Federal Service. Specialized experience is that which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience must include all of the following:
1) Work experience updating, tracking, and maintaining data systems; and
2) Working knowledge of basic Federal procurement practices; and
2) Proficiency with advanced Excel spreadsheet functionality; and
3) Work experience reconciling invoices; and
Such experience must be clearly documented in the applicant's resume.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills can provide valuable training and experience that translates directly to paid employment. You will receive credit for qualifying experience, including volunteer experience.
Education
Education may not be substituted for specialized experience for this position.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:
1. Administrative and Technical Expertise
2. Communication
3. Interpersonal Skills
Important Note: Your resume must support your answers to the job specific questions. High self-assessment on the Occupational Questionnaire that is not supported by the information in your resume or supporting documents can/will result in elimination from further consideration. If you do not answer all of the job specific questions you will not be considered. Incomplete applications (resume and required supporting documents) will be considered ineligible.
Qualified applicants will be placed in one of the following three categories:
1 - Qualified Category - Meets the minimum qualification requirements as described in the Qualifications section of this announcement.
2 - Well Qualified Category - Meets the minimum qualification requirements and demonstrates proficiency based on the answers to the job specific questions.
3 - Best Qualified Category - Meets the minimum qualification requirements and demonstrates high level proficiency based on the answers to the job specific questions.
NOTE: Status candidates will be considered under the provisions of the Corporation's Human Resources system which allows for:
1) Non-competitive referral of lateral candidates; and
2) The separation of status and non-status applicants for referral purposes.
Status candidates will be referred on one selection list only, i.e., either merit promotion or non-competitive. Nonstatus candidates who are eligible for Noncompetitive referral, e.g. Peace Corps, VRA, etc., will be referred under Noncompetitive procedures only. For Noncompetitive categories, See "Special Employment Consideration" below under "Other Information."
IMPORTANT NOTE: If you are identified as a leading candidate for this position, you may be contacted via email and asked to respond to additional job specific questions within 5 days of contact.
Required Documents
- Resume showing relevant experience (cover letter optional);
- Veterans' Preference Documentation (DD-214, VA Letter, and SF-15 if claiming 10-point preference; DD-214 if claiming 5-point preference), if applicable;
- For Merit Promotion Eligibility: SF-50, Notification of Personnel Action (must indicate tenure and position occupied), if applicable;
- Documentation supporting eligibility for Non-Competitive appointment, e.g., Schedule A (severely disabled), eligible veterans (VRA or 30-percent or more disabled), VISTA, Peace Corps, etc., if applicable
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below. You may view the questionnaire here https://apply.usastaffing.gov/ViewQuestionnaire/12545661. The complete application package must be submitted by 11:59 PM Eastern Time on 09/26/2024 to receive consideration.
- To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
- Click the Submit My Answers button to submit your application package.
- It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
- To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the Agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
- To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
Next steps
Once the occupational questionnaire is received, you will receive an acknowledgement email that your submission was successful, however, you must also include a resume and any other documents that are applicable to you under the "Required Documents" section of this vacancy announcement. After a review of your complete application is made, you will be notified of your status via email. Please be aware that emails could reside in your "junk," "bulk," or "spam" mail folder, depending on your filters. You will be notified of the final outcome.
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