Procurement Specialist Job in Washington, DC

Vacancy No. CFC-2025-06-CO Department U.S. Courts
Salary $61,603.00 to $100,097.00 Grade 26 to 26
Perm/Temp Permanent FT/PT Full-time
Open Date 8/26/2025 Close Date 9/19/2025
Job Link Apply Online Who may apply Public
Locations:
Washington, DC


Summary

The United States Court of Federal Claims is seeking to fill a Procurement specialist within the court's Operations Office located in the National Courts Building, 717 Madison Place, NW, Washington, D.C. The Procurement Specialist assists in performing administrative and technical work related to procurement, day-to-day building management issues, and space and facilities projects. The incumbent ensures compliance in accordance with court policies and approved internal controls.

Duties

Under the supervision of Space & Facilities Manager, the incumbent will assist with procurement and inventory activities through accurate record keeping and tracking; receiving, checking, and delivering ordered supplies and materials; and assisting with preparing supply requisitions and invoice payments. The incumbent performs advanced procurement activities requiring advanced knowledge of procurement policies and practices. Advanced procurement activities include preparing complicated specifications, negotiating service contracts, and preparing significant and large purchase orders.

Other duties include but are not limited to the following:

  • Assess requests for goods and services, ensuring they are allowable under limitations, restrictions, and policies. Verify that accounts have funds available for items being purchased. Prepare spreadsheets and maintain databases to track certain expenditures.
  • Procure authorized supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids or existing government contracts. Plan and coordinate time and delivery of purchases.
  • Identify and maintain lists of vendors and sources of supply for goods and services. Assist in the research and evaluation of suppliers based on price, quality, selection, service, support, availability, reliability, production, and distribution capabilities, as well as their reputation and history. Draft specifications, solicitations, and requests for qualifications/proposals. Research products and equipment. Draft product/equipment specifications. Assist in obtaining and reviewing competitive bids, quotes, and proposals from vendors and contractors. Discuss evaluations and review with requestors, subject matter experts, and management.
  • Utilize an automated system to track purchases. Recommend cyclical replacement of equipment.
  • Adhere to the Guide to Judiciary Policies and Procedures and Judiciary Procurement Program Procedures on procurement practices. Adhere to the court unit's internal control procedures.
  • Update and maintain the inventory listing of property and conduct inventory reconciliations.
  • Negotiate with vendors for the best price over contracted services and purchases. Coordinate with selected vendors on supply and delivery of purchased items. Evaluate and monitor contract performance to ensure compliance with contracted obligations; assist with clarifying contract requirements and resolving any conflicts.
  • Assist in writing and/or revising operating procedures for procurement management.
  • Assist with processing payment vouchers for the finance and procurement offices.
  • Assist with records management by filing, scanning, and maintaining documents. Assist with assets inventory, using both manual and automated inventory tracking tools.
  • Monitor, coordinate, and react to day-to-day facilities management issues, which may involve structures, building systems, technology, grounds, and securities.
  • Maintain files related to facilities management, space planning, and space and facilities projects.
  • Conduct copier and fax machine meter readings and provide results to supervisor and vendors. Back-up for large volume photocopier services for court, to include repair of, or reporting maintenance problems of copiers and fax machines.
  • Perform manual, mechanical, and clerical duties to effect movement, storage, installation, and disposal of court furniture and equipment. Operate material-handling equipment, e.g., hand trucks and dollies, as required, to move boxes, crates, and furniture (up to 75 - 100 lbs.).
  • Serve as bank deposit escort as needed.
  • Sets up courtrooms, conference rooms, and other facilities for sessions, special sessions, meetings, and other events, e.g. conferences, investitures, ceremonies; to include posting of Scheduled Matters, and distribution of necessary materials. Ensure facility is at appropriate temperature and help maintain upkeep of conference rooms/courtrooms and ensure proper cleaning. Assist with event planning and catering.
  • Perform related office duties such as processing incoming and outgoing mail and deliveries, copying and binding forms, reports, and other documents, and other similar activities.
  • Perform other duties as assigned.

Requirements

Conditions of Employment

  • The successful candidate must be a self-starter as well as detail oriented.
  • The candidate must also be highly organized and tactful, possess good judgment, poise and initiative, and maintain a professional appearance and demeanor at all times.
  • The candidate must have strong prioritizing and problem-solving skills, solid communication skills (written & oral) and be able to communicate effectively with clients within and outside the court.
  • A demonstrated ability to work harmoniously with others in a team environment and to exhibit a professional manner at all times is essential.
  • All appointments are subject to a full background check including an FBI Fingerprint Background Check, as well as periodic reinvestigation.
  • If offered employment, such employment will be provisional pending the satisfactory completion of a mandatory Fingerprint and Background Investigation. The provisional nature of your employment, however, will not affect your start date, salary, or other benefits.

Qualifications

To qualify at the CL 26 level: Two years of specialized experience, including at least one year equivalent to work at the CL-25 level.

Specialized Experience:

Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Preferred Qualifications:

The court prefers the candidate to have a bachelor's degree from an accredited university. Five (5) years of specialized experience which demonstrates working knowledge, skills, and abilities to successfully perform the duties of the Procurement Administrator may be substituted for the degree requirement.

Education

Education above the high school level may be substituted for required general experience; one academic year equals one year of general experience.

Additional information

  • The best qualified applicants will be invited for in-person interviews in Washington, D.C.
  • Due to the large number of applications anticipated, only those applicants invited for interviews will be contacted by the court.
  • Applicants selected for interviews must travel at their own expense.
  • Interview and relocation expenses will not be reimbursed.
  • The court reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, and/or to commence interviews immediately, any of which actions may occur without prior written or other notice.
  • This is an "Excepted Appointment" and an "At Will" position. Federal Government Civil Service classifications or regulations do not apply.
  • No phone calls please. Only those candidates selected for an interview will be contacted.

The United States Court of Federal Claims is an Equal Opportunity Employer.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Benefits

  • 11 Holidays: 13-26 days annual leave (increases with service)
  • 13 days Sick Leave
  • Federal Employees Retirement System
  • Thrift Savings Plan
  • Commuter Benefit Program/Metro Transit Subsidy Program
  • Flexible Spending Accounts
  • Insurance available for health, dental, vision, life, and long-term care.

Review our benefits

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The court will conduct an evaluation of each applicant's qualifications and materials after receipt of a complete application package.

Candidates with federal court experience strongly preferred.

Required Documents

Applications must be submitted electronically. The application shall consist of:

  1. Cover Letter (include the Announcement Number and the position title and address your qualifications relating to the duties and responsibilities of this position);
  2. Résumé;
  3. Form AO78 Federal Judiciary Application Form;
  4. Three (3) business/professional references with name, affiliation, and contact information;
  5. Salary History for prior three (3) years;
  6. If a current Federal Civilian Employee, your latest Personnel Evaluation and your latest SF-50; and
  7. If a current or recently discharged or retired military member, your latest Officer Evaluation Report (OER), Enlisted Evaluation Report (EER) or equivalent, and a copy of your DD Form 214.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Email complete application in one submission (attachments in PDF only) to: uscfcjobs@cfc.uscourts.gov.
Zip files and faxes will not be accepted. Please include the Title and Job Announcement Number in the subject line.

Agency contact information

Human Resources
Address
United States Court of Federal Claims
717 Madison Place NW
Washington, DC 20439
US

Next steps

Only those applicants selected for an interview will be contacted. Interviews may commence immediately.
Interview expenses will not be reimbursed.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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