Summary
This position is located in the Fleet and Family Readiness Support Services Office, Procurement Department (N943), Hawaii Region. The purpose of this position is to handle procurement related administrative actions specializing in NAF rules and regulations. This position serves as coordination point for contractual correspondence entering and leaving the supply/service contracting section.
This job is open to
Clarification from the agency
Open to current DOD employees / Oahu wide.
Duties
MAJOR DUTIES AND RESPONSIBILITIES
Assigned as the NAF Purchase Card Agency Program Coordinator for Hawaii Region. Required to maintain the integrity of the program. Establishes and documents internal management controls by which to manage, operate and provide oversight of the local NAF Purchase Card Program. Provides training and maintains training records for Authorizing/Approving Officials (AOs) and card holders (CHs).
Assists the Contracting Officer(s) in solicitation, award and contract administration phases of the contracting process. Compiles required solicitation and award documents for legal review
Sanitizes Proposals as received and prepares for the Technical Evaluation Board; schedules TEB and arranges location.
Maintains procurement files in accordance with regulations and local operating procedures, including set-up of files for new acquisitions/fiscal years.
Maintains and acts upon tickler files, including those for contracts with option years.
Maintains and updates electronic procurement files and logs. Maintains contract status spread sheet including tracking execution timelines.
Downloads purchase requests and prints for review and assignment and distributes as directed.
Prepares and distributes contracting correspondence, and policy information to all appropriate parties. Assists with correspondence in support of contracts to include writing letters, emails, and preparing courier shipments.
Prepares warrant letters, warrant terminations and maintains warrant listing.
Researches Freedom of Information Act requests and prepares response packages.
Participates in meetings, takes notes/minutes, distributes as necessary, takes actions and follows up as required.
Compiles data, prepares/develops reports, tracking tools.
Assists in preparing and presenting briefings for various levels of personnel and contractors.
Performs other related duties as assigned.
Requirements
Conditions of Employment
- Must provide proof of U.S. Citizenship or U.S. National.
- A valid State driver's license is required to operate motor vehicles.
- Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
- Must pass all applicable records and background check.
- Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds
- You must go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9
- Must be a current Navy Region Hawaii NAF employee.
Qualifications
KNOWLEDGE REQUIRED BY THE POSITION
- Knowledge of CNIC 7043.1 NAF Procurement Policy and NAF Purchase Car Standard Operating Procedures.
- High school diploma is required.
- Specialized Knowledge of Non appropriated fund procurement policies and procedures.
- Skills in effective communication techniques, both oral and written. Also, must possess good interpersonal skills enabling incumbent to work effectively with others at all levels.
- Familiarity with and the ability to utilize a computer, to include automated systems, Word, Excel, PowerPoint, etc.
- General knowledge related to the NAF purchase card, and automated accounting systems.
- Analytical skills sufficient to evaluate data and prepare reports.
- Must complete the NAF Basic Procurement Correspondence Course (or equivalent), and the NAF Purchase Card Program training within 3 months of hire.
Education
Highschool diploma, one year experience and general knowledge related to the NAF purchase card is required by the position.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements.
Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager.
The selecting official may choose to conduct interviews.
Required Documents
The following documents are required at the time of application:
- Résumé
- Proof of education/training: if applicable, provide a copy of your awarded/conferred college transcript(s)
- If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
- If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
- If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
- If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (EST) on 10/01/2024 to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12543032It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=ApplicantTo verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/statusDON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.
Next steps
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.
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