Summary
Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.
This job is open to
Clarification from the agency
Open to Public
Duties
NONAPPROPRIATED FUND POSITION DESCRIPTION JOB TITLE: Administrative Assistant BUSINESS TITLE: Resources Technician JOB SERIES: 0303 PAY LEVEL: NF-02
INTRODUCTION: This position is located in the Family Programs and Resources (FPR) Unit, Resources Program, Personal and Professional Development (P&PD) Branch, Marine Corps Community Services (MCCS) Division, Marine Corps Installations Pacific-MCB Camp Butler, Okinawa, Japan. The incumbent reports to the Supervisory Resources Specialist and is assigned to a designated Resources Program facility located at Camps Kinser, Foster, Schwab, and Hansen. The Resources Program provides services and support that enrich the lives of active duty Navy and Marine Corps personnel, retired military personnel, Department of Defense civilians, their families and survivors. The primary purpose of the position is to serve as a Resources Technician in charge of the assigned camp Resources Program facility as the safety manager; and administration of the various Resources programs and information, referral, and relocation services to include: Loan Locker, Welcome Aboard Packages, Plan My Move/MilitaryINSTALLATIONS websites, Transition Readiness Program, Family Member Employment Assistance Program, Information and Referral with Relocation Services, Retired Activities Office, Cultural Awareness and Adaptation, and Personal Financial Management (PFM) programs. MAJOR DUTIES AND RESPONSIBLITIES: Serves as Resources Technician for the assigned facility and provides an initial point of contact and immediate source of information and referral on all Resources programs (listed above) to customers and clientele base for the respective camp. The incumbent is responsible for the daily, weekly, and monthly safety inspections for the facility including all programs embedded within. The Resources Technician will conduct site inspections to include the following: updating the facility safety standard operating procedures and safety boards; updating, labeling, and monitoring the safety data sheets and cleaning agents within the facility; coordinating and conducting safety inspections with the tenants in the building and the Marine Corps fire department; conducting monthly safety checks for all fire extinguishers, automated external defibrillator machines, job hazard analysis, and safety messages to the P&PD Resources team. The incumbent is required to complete fire warden safety training, Occupational Safety and Health Administration training, and first aid and cardiopulmonary resuscitation (CPR) training for infants, children, and adults within the first 6 months of hire. Manages the P&PD Resources Loan Locker program for the assigned camp and complies with all loan locker procedures. Maintains an up-to-date standard operating procedures for the loan locker to include maintaining the loan locker inventories. Reviews usage data/inventories to ensure necessary material on hand to meet customers¿ needs and orders all loan locker supplies (e.g., kitchenware, baby strollers, car seats). Monitors safety advisories and product recalls on loan locker items. The incumbent will receive all loan locker request forms, log all patrons and their selected items, conduct monthly phone calls for delayed return/extended items, and provide the statistical data in monthly reports to the Supervisory Resources Specialist. Assist in updating the registration system for Newcomer¿s Orientation and Welcome Aboard brief, Sponsorship training, and Smooth Move workshop. The Resources Technician will monitor virtual classroom flow, ensure all aspects of the system are working smoothly, pull daily reports, and update the completed roster. The incumbent will need an intermediate skill in Microsoft Excel. Provides information, referral, and resources for services and programs on external agencies involved in support to military community, but not directly administered through the Resources Program. These programs include, but are not limited to: Women, Infants and Children (Overseas); Navy and Marine Corps Relief Society; American Red Cross; Children, Youth and Teen Programs; Marine Corps Family Team Building; and local cultural events/tours. Maintains a camp specific database of available resources and contributes inputs and updates to the Resources Program database of support services available locally and worldwide.
Requirements
Conditions of Employment
- See Duties and Qualifications
EVALUATIONS:
Qualifications
BASIC REQUIREMENTS: - Must be at least 18 years old AND have graduated from high school or been awarded a certificate equivalent to graduating from high school;
(Valid documentation will be required upon hire.) - A minimum of 1 year experience and knowledge in responsible clerical support work, such as managing files and records, preparing documents and correspondence, receiving visitors or telephone calls, etc.
- A minimum of 2 years experience in a position providing direct customer service involving determining customers¿ needs and providing support and services to meet those needs. Must be able to work independently.
- Must be able and willing to complete the Alliance of Information and Referral Systems Certification Program after 1 year of hire. Must be able to complete the fire warden safety, CPR, and Supervisor Safety trainings within the first 6 months of hire.
- Must possess a valid driver license authorized for travel in Okinawa, Japan, and have the ability to travel to all Marine Corps camps.
QUALIFICATION REQUIREMENTS: - Knowledge of the military lifestyle to include service/unit organization and rank structure and military, family, and personal support services available.
- Skills in oral and written communication to include using a variety of computer-based software, interacting with diverse groups and using interviewing and listening skills to assess needs of customers, analyze situation/data, and provide detailed and well-thought-out recommendations and plans of action.
- Ability to exercise initiative in analyzing data, resolving problems, rendering decisions and logical conclusions/recommendations, and carrying out revisions to plans.
- Working knowledge in Microsoft Office program to include Word, Excel, Access, and PowerPoint.
This activity is a drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, Sailors, and their family members have a right to a reliable and productive Federal workforce.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to: • Stability of Federal Civilian Service • People with passion for doing work that matters • Quality of Work Life Balance • Competitive Pay • Comprehensive Benefit Packages • Marine Corps Exchange and Base Facility Privileges
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.
Required Documents
Varies - Review "OTHER INFORMATION"
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
THIS POSITION IS FOR APPLICANTS CURRENTLY RESIDING IN OKINAWA OR ARRIVING ON OFFICIAL GOVERNMENT ORDERS TO OKINAWA WITHIN 30 DAYS. All applications must be submitted online via the MCCS Careers website: www.usmc-mccs.org/careers Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (EST) on the closing date of the announcement. Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status. MILITARY SPOUSE PREFERENCE (MSP) - IAW DoDI 1400.25, Volume 315. - Applies to positions in grades NF-3 and below, and equivalent Craft & Trades and Child and Youth positions.
- May be exercised once per permanent relocation (PCS), when appointed to a regular full or part time position.
- Per DoDI 1400.25, volume 315, Enclosure 3, para 2.h.1, MSP eligibility terminates upon acceptance or refusal of an offer of a continuing position (part-time or full-time) in the federal service for which the spouse has registered for employment, whether or not preference was applied.
- Applicants hired into flexible positions (0-40 hours per week) or regular position with a time-limited appointment will not lose their spouse preference eligibility until movement or hired into a regular full or part time position.
- The time period for MSP eligibility begins 30 days before the military sponsor's reporting date to the new duty station, if accompanied, or at any time thereafter during the tour.
All military and DoD civilian spouses are required to provide a copy of their sponsor's orders during the application process. Next steps
All applicants who submit an application via our Careers page at https://careers.usmc-mccs.org will be able to view their application status online.
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