Real Property Operations Manager

Clarification from the agency

This vacancy is open to the public. This position allows for recurring and situational telework but does not qualify for full-time or remote telework. The duty station is in the Thurgood Marshal Federal Judiciary Building at One Columbus Circle NE in Washington, DC, across the street from Union Station with easy access to Metro (red line), VRE, MARC, and Amtrak.

The Administrative Office of the U.S. Courts (AO), Department of Administrative Services, Facilities and Security Office is seeking a dynamic, high energy, and exceptional real property asset operations executive to join it team and serve as Real Property Operations Manager.

The Real Property Operations Manager will be part of a multidisciplinary team composed of Judiciary staff and contractors who support the operations and management of Judiciary occupied space and the strategic planning efforts for the Judiciary's pursuit of seeking real property and legislative authorities for both owned and leased buildings within the Judiciary. This position reports to Chief, Real Property Asset Planning.

The ideal candidate possesses significant experience managing real property operations, including project management, space management, operations and maintenance, fire/life and safety, building technology and systems, portfolio management, leasing, environmental liabilities, and acquisition of related services.

The duties of this position include, but are not limited to:

1. Overseeing a multi-disciplinary team of staff and contractors to develop plans and new solutions related to the Judiciary's pursuit of seeking real property authority and new legislative authorities or policies related to the management of real property assets occupied by the Judiciary.
2. Planning, organizing, and leading working groups and small teams for specific tasks, including developing plans and schedules, coordinating meetings, preparing agendas, and assisting with communications.
3. Leading the analysis and development of reports to update leaders and stakeholders.
4. Identifying, developing, and overseeing the management of contract services required to support the development of planning activities.
5. Analyzing organizational structures and developing options for improving and implementing real property functions within the Judiciary.
6. Researching and evaluating the most efficient and effective best-in-class organizational models used to perform similar functions in other public and private organizations.
7. Recommending a new reporting structure for a workforce to execute authorities provided within the existing Judiciary organizational structure.
8. Developing workforce plans for improving real property operations, including plans to implement new real property authorities authorized by Congress.
9. Overseeing the workload analysis to determine the staff required for a function at various points throughout the implementation and transition planning activities.
10. Developing organizational diagrams, charts, and written analysis to support communications and decision making.
11. Assisting in identifying staff and contract support requirements for implementing real property operations and functions, including the support from Judiciary organizations outside of the new organization responsible for real property functions (e.g., information technology, administrative systems, acquisitions, human resources, finance).
12. Identifying new business processes to implement real property operations within the Judiciary, including modifying existing Judiciary business processes, new business processes, and standard operating procedures that must be developed and implemented.
13. Performing a gap analysis to identify new information technology systems and applications or modifications to existing Judiciary systems and applications required to implement real property business processes.
14. Identifying and evaluating efficiency, effectiveness, cost of implementation best-in-class processes used in the government and private sectors and recommend processes for adoption by the Judiciary.
15. Developing multi-year budget estimates for real property operations based on transition plan options to prevent disruption to court units and other building tenants and mitigate risks.
16. Developing budget spreadsheets, charts, and written analysis to support communications and decision making.
17. Drafting transition plan options for transferring jurisdiction, custody, and control of government-owned buildings and leases from the General Services Administration to the Judiciary.

Conditions of employment

CONDITIONS OF EMPLOYMENT

1. All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
2. Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens/. For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification.
3. All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
4. New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/.
5. All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.
6. You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
7. If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.

Qualifications

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Specialized Experience: Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience must demonstrate experience in ALL areas defined below:

• Overseeing organizational change management initiatives, including workforce analysis, organizational design, change management strategy, communications, risk analysis, and cost/benefit analysis.
• Performing unstructured analysis and evaluations, including the development of written analysis, briefings, reports, communications, and decision-making support for senior executives.
• Knowledge of government acquisitions associated with real property operations, procurement of building services, equipment and supplies, construction, and leasing.
• Knowledge of contracting strategies, methods and operations, roles and responsibilities of contracting officers and contracting officer representatives, including training and certification requirements, and federal acquisition regulations and guidelines.

• 10+ years in facilities management experience working in buildings, programming, and leading high performing teams.
• 5+ years of experience managing real property operations.
• Direct federal or private-sector acquisitions experience.
• Knowledge and understanding of building technology and related systems in running complicated real property assets.
• 5+ years working in project management, design and construction industries.
• 5+ years developing and delivering high-level briefings to stakeholders (i.e., executives, internal stakeholders, government officials).
• Exceptional decorum and team skills to advance complicated topics and projects.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.

For this job announcement the following documents and/or information are required:

• Resume - Any written format you choose to describe your job-related qualifications.
• Citizenship - Include country of citizenship on resume.
• Notification of Personnel Action (SF-50) - All applicants outside of the AO must submit a copy of your latest SF-50 to verify current or former Federal employment status.
• Veterans Preference documentation - Certificate of Release or Discharge from Active Duty (DD Form 214), if applicable Application for 10-Point Veteran Preference (SF-15) and an official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying to the veteran's present receipt of compensation.

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