This job is open to
Federal employees - Competitive service
Current federal employees whose agencies follow the U.S. Office of Personnel Management's hiring rules and pay scales.
Career transition (CTAP, ICTAP, RPL)
Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.
Land and base management
Current or former employees of a base management agency.
Veterans
Veterans of the U.S. Armed Forces or a spouse, widow, widower or parent of a veteran, who may be eligible for derived preference
Military spouses
Military spouses of active duty service members or whose spouse is 100 percent disabled or died on active duty.
Individuals with disabilities
Individuals who are eligible under Schedule A.
Family of overseas employees
Family members of a federal employee or uniformed service member who is or was, working overseas.
Peace Corps & AmeriCorps Vista
Individuals who have served at least 2 years with the Peace Corps or 1 year with AmeriCorps VISTA.
Special authorities
Individuals eligible under a special authority not listed in another hiring path.
Clarification from the agency
Applications will be accepted from current federal employees serving on a career or career-conditional appointment in the competitive service, former federal employees with reinstatement eligibility, persons eligible under special hiring authorities including Schedule A and VEOA, and CTAP/ICTAP eligible candidates in the local commuting area.
Duties
This position is located in the Secretariat and Information Management Branch in the OGC. The Records and Information Management Specialist builds and carries out the work of the Commission’s Records and Controlled Unclassified Information (CUI) Office (RCO). At the full performance level the incumbent has the following responsibilities:
- Advise staff on records management and Controlled Unclassified Information (CUI) requirements by providing expert technical guidance aligned with the Federal Records Act, 32 CFR 2002, and Commission policies and procedures.
- Assess the effectiveness of records management and CUI programs by conducting information-gathering efforts, needs analyses, and gap assessments, and recommend improvements through briefings, studies, and policy proposals.
- Design, implement, and maintain records management and CUI requirements across enterprise technology platforms (e.g., M365, PowerPlatform, ServiceNow) by collaborating with IT, cybersecurity, privacy, and other information-management stakeholders.
- Develop and manage records management and CUI policies, procedures, training, and disposition schedules by researching best practices, drafting and finalizing guidance, coordinating stakeholder input, and monitoring implementation.
- Coordinate enterprise records operations by managing the offsite records storage program as the contracting officer’s representative (COR), training users, overseeing destruction of temporary records, and transferring permanent records to NARA.
- Deliver organization-wide records management and/or CUI training and support continuity of operations by developing, implementing, and maintaining the agency’s vital records program.
Requirements
Conditions of employment
- U.S. Citizenship
- Background/Security Investigation
- May be required to serve a probationary/trial period
- Selective Service Registration is required for males born after 12/31/1959
- Subject to time-in-grade requirements, if applicable
Qualifications
CT-11 Level: To qualify for the CT-11 level you must have at least one year of specialized experience equivalent to the next lower grade (GS/CT-09 level). Specialized experience includes but is not limited to:
- Experience applying records and information management principles to support the development and maintenance of records schedules, policies, and procedures.
- Experience analyzing business processes and information flows to create basic flowcharts used to improve handling of electronic records and information.
- Experience utilizing established analytical methods and software tools to extract data, prepare routine reports, and support program reviews and recommendations.
OR
- 3 full years of progressively higher-level graduate education or doctoral degree (Ph.D. or equivalent) related to the position
- Or a combination of graduate level education and specialized experience that together meet the qualification requirements of this position.
CT-12 Level: To qualify for the CT-12 level you must have at least one year of specialized experience equivalent to the next lower grade (GS/CT-11 level). Specialized experience includes but is not limited to:
- Experience conducting studies and analyses of records and information management programs to identify gaps, evaluate program effectiveness, and recommend improvements.
- Experience developing flowcharts, taxonomies, disposition schedules, and related information structures to improve management and retrieval of electronic records.
- Experience implementing records and information management controls within electronic content management systems to ensure compliance with statutory and regulatory requirements.
Education
Please refer to the OPM Records and Information Management Qualifications Standard for the specific Education/Experience requirements for this position.
To be creditable, education must have been obtained in an accredited college or university. You must report only attendance and/or degrees from schools accredited by accrediting institutions that are recognized by the U.S. Department of Education. For a list of schools that meet this criterion, see www.ed.gov.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html
Additional information
This position is not in the Bargaining Unit.
Relocation: Relocation expenses will not be paid.
Probationary Period:
As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
- Your performance and conduct;
- The needs and interests of the agency;
- Whether your continued employment would advance organizational goals of the agency or the Government; and
- Whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary/trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Time-in-Grade: You must meet time-in-grade requirements within 30 days of the closing date of this announcement, if applicable.
More than the number of positions listed may be filled through this vacancy announcement.
The overall salary range is provided for informational purposes as it represents the full range that is applicable to current employees in this occupation/grade. A new hire's direct and overall experience are critical factors in determining a salary offer, therefore, it is important that your resume fully reflects all of your work experience. Note that the upper end of each range is typically applicable only to candidates with significant years of work experience and qualifications Please review the CFTC Compensation Program website for additional information.
The law prohibits public officials from appointing, promoting, or recommending their relatives. The law prohibits requesting, making, transmitting, accepting, or considering political recommendations for employment or other personnel actions for non-political positions. This includes recommendations from Members of Congress, Congressional employees, elected state or local officials, and political party officials and any recommendation based on party affiliation.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated to determine if you meet the minimum qualifications required for this position. Applicants who meet the minimum qualifications will be evaluated against the core competencies required for this role using the assessment method(s) listed below.
Accomplishment Record:
You will be required to submit an Accomplishment Record as part of your assessment. This requires you to provide written narratives detailing your past achievements as they relate to specific core competencies of this position. A panel will evaluate your narratives against benchmark ratings to determine your level of proficiency. These panel scores will be averaged and transmuted into your final category rating.
Applicants who successfully pass this review will be placed into one of three quality categories—Best Qualified, Well Qualified, or Qualified—based on demonstrated proficiency, experience, and alignment with the required competencies.
Quality Category Definitions:
• Best Qualified – Applicants who substantially exceed the minimum qualifications and demonstrate exceptional proficiency across the core competencies.
• Well Qualified – Applicants who clearly exceed the minimum qualifications and demonstrate strong competency across most areas.
• Qualified – Applicants who meet the minimum qualifications for the position.
Structured Interview Panel:
Top candidates will be invited to participate in a Structured Interview Panel. This is a standardized interview process in which all candidates are asked the same job-related questions. This assessment evaluates your technical proficiency, problem-solving ability, and overall fit for the position.
The assessments for this position are designed to evaluate your proficiency in the following competencies:
Information Management – gathers, organizes, and maintains information and systems to ensure accessibility, accuracy, and effective use across the organization.
Planning and Evaluating – plans and prioritizes work, identifies required resources, establishes short- and long-term goals, coordinates with stakeholders, and evaluates outcomes to improve program performance.
Oral/Written Communication – understands and conveys technical information clearly, prepares a wide range of materials, and provides guidance to others on complex or specialized topics.
Records Management and Controlled Unclassified Information (CUI) – maintains, safeguards, and retrieves records and CUI in accordance with federal requirements; ensures proper creation, marking, storage, access, and disposition throughout the records lifecycle.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
You may preview questions for this vacancy.
Required Documents
- Resume showing all relevant and related experience (two pages max). If selected, your resume will be used to determine your initial pay setting decision;
- Cover letter (optional);
- Most recent performance appraisal (optional);
- SF-50 showing you meet time in grade requirements, if applicable;
- Transcripts (unofficial final copy with date degree was awarded; unofficial copy is accepted for application package, but an official copy is required prior to firm offer letter being extended;
- Schedule A, Persons with Disabilities: Schedule A letter from a physician, local, state or federal rehabilitation office citing eligibility under 5 CFR 213.3102 (u).
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If you wish to be considered under a Veteran’s authority (VEOA, 30%+ disabled, etc.), please submit Veteran documentation such as your DD-214 (member 4 copy preferred or any copy showing dates and character of service), along with a VA letter, SF-15, or other applicable forms. Active-duty members must provide an official statement of service from their command.
- Other Special Hiring Authorities: If you are claiming eligibility under a Special Hiring Authority, you must submit supporting documents to receive consideration.
Interagency Career Transition Assistance Program (ICTAP): The ICTAP provides eligible displaced federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must score 85 or better on established ranking criteria. You must provide proof of eligibility with your application to receive selection priority. Additional information about ICTAP eligibility is at:
http://www.opm.gov/ctap/index.asp.ICTAP
Career Transition Assistance Program (CTAP). Provides eligible surplus and displaced competitive service employees in the CFTC with selection priority over other candidates for competitive service vacancies. If CFTC has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must rate equivalent to the Well Qualified or better category using established rating criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at: http://www.opm.gov/ctap/index.asp.
CTAP/ICTAP Candidates MUST submit:
1. A copy of their agency reduction-in-force notice;
2. A copy of your most recent Performance Rating;
3. A copy of your most recent SF-50 noting current or last position held, the grade level, and the duty location; and
4. A copy of your notice of proposed removal for declining a directed reassignment or transfer of function outside the local
commuting area or documentation showing you were separated as a result of RIF or declining a directed reassignment or
transfer of function outside the local commuting area.
The following links provide information on how you may be eligible for various hiring authorities:
1. VEOA
2. 30% or more disabled veteran
3. Individuals with disabilities
4. CTAP
5. ICTAP
6. Military Spouse
7. Special Authorities
8. Peace Corps & AmeriCorps VISTA
9. Former Federal Employees
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.