Summary
This position is located at Navy Region Japan Headquarters, Fleet and Family Readiness Programs, Support Services (N94), located in Yokosuka, Japan. The purpose of this position is to process and maintain accounting records for Morale, Welfare & Recreation Department, Child and Youth Program, and Fleet and Family Service Centers.
This job is open to
Clarification from the agency
WHO MAY APPLY: Applicants with SOFA Sponsorship (including applicants with current military spouse preference, family member preference, and current CNIC employees) within the local commuting area (50 mile radius).
Duties
- Incumbent maintains, reconciles and verifies accounting records by implementing principles of accounting and double entry bookkeeping. These records consist of various journals and general ledgers, including numerous asset accounts, liability accounts, receivables accounts, inventory and operating accounts.
- These also include purchase orders, invoices, payroll summaries, daily activity summaries, transfer summaries, inventory summaries, general journal vouchers and accrual journal vouchers.
- Maintains files of all correspondence and messages pertaining to financial records and accounting data.
- Types all necessary reports, documents and memorandum as required. Posts general ledger accounts from original documents received.
- The incumbent reviews, examines, verifies and analyzes a variety of documents for validity and accuracy that include purchase orders, invoices, vouchers, property records and income sources. Extends, verifies and summarizes inventories.
- Prepares invoices for billing accounts receivables customers, both individuals and groups. This includes correctly formatting collection letters and completing the DD-139, Treasury offset Program documents and NA VCOMP 2276 & 2277 forms.
- Collection letters must be completed in a timely matter, as this is essential to the collections of Accounts Receivable.
- The incumbent is responsible to ensure management is informed of accounts older than 180 days and that, once approved, those accounts are written-off.
- At the end of the accounting month, ensures accuracy of all assigned general ledger postings, reconciles general ledger balances with subsidiary ledgers and closes assigned accounts. Any accounts that do not balance are reported to management.
- Performs other related duties as assigned.
Requirements
Conditions of Employment
- Satisfactorily complete all background checks to include National Agency Check with Written Inquiries (NACI).
- Participation in the Direct Deposit/Electronic Fund Transfer is required.
Qualifications
MINIMUM REQUIREMENTS
- Must possess
- at least 1 year of general experience in accounting (e.g. account structure, accounting terminology, detecting coding input errors and making corrective entries consistent with charts of accounts in an automated system) OR
- an Associate's degree in Accounting, Finance, Business Administration, or in directly-related field
- Must possess two years of specialized experience (e.g. with purchase orders, calls against BPAs, consignment agreements, service contracts, entertainment contracts, credit cards, etc)
- Must possess a basic knowledge of accounting policies, procedures, regulations, terminology, processes, documentation and able to use a 10-key calculator.
- Must be proficient with word processing and spreadsheet software.
- Must be able to type by touch with speed and accuracy.
- Must possess the knowledge and ability to independently analyze and reconcile accounts accurately and have the ability to pinpoint and resolve discrepancies.
Education
- Proof of education MUST be uploaded at time of application for consideration. If degree is not conferred, you MUST provide a copy of your high school diploma or equivalent with your college transcripts.
- When education is a basic requirement for the position, or when substituting education for experience, applicants MUST submit a copy of your high school transcripts, college transcript, or a list of courses which includes grades earned, completion dates, and quarter and/or semester hours earned as part of your application package.
- Foreign education must include evidence that it is comparable to education received at accredited educational institutions in the United States. All substitutions of education for experience will be made in accordance with OPM approved qualification standards. Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education are acceptable to meet positive education requirements or to substitute education for experience.
- For additional information, please go to the Office of Personnel Management (OPM) and the U.S. Department of Education websites at http://www.opm.gov/qualifications and http://www.ed.gov/admins/finaid/accred/index.html
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.
Required Documents
The following documents are required at the time of application:
- Resume
- Proof of education/training: provide a copy of your awarded/conferred college transcript(s), if degree hasn't been conferred provide copy of HS Diploma, GED, or equivalent
- If applicable, proof of certification as an Accredited Financial Counselor (AFC)
- If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation.
- If claiming Military Spouse Preference/Family Member Preference or SOFA Status: provide a copy of PCS orders and Family Entry Approval (Military) or Sponsor's Letter of Employment (Civilian).
- If claiming Veteran's Preference: provide a copy of your DD-214 (Member 4 copy) and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.).
- If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (EST) on 09/30/2024 to receive consideration.To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12540275It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=ApplicantTo verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.
Next steps
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.
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